Program:
Date Reviewed:
Web Request ID:
Please Note: CTE Programs may have additional requirements as outlined in the Colorado State Plan.
Please see the CTE Administrators Handbook for specific program requirement details:
http://www.coloradostateplan.com/admin_hdbk/AdminHandbook10-11.pdf
The Program Approval Section of the handbook is referenced next to each assurance.
Desktop Monitoring Checklist for Postsecondary CTE Programs
1. Assurance pertaining to Work Based Learning Opportunities (4.02b) - The program provides
opportunities for students to participate in work based learning that provides hands-on or
realistic experiences for secondary and postsecondary students that relate to the students’ CTE
Plan of Study. (i.e. co-op, internship, clinical based, laboratory, simulations, paid or unpaid.)
Evidence of compliance with this assurance can be met by submission of:
 Copies of Work based learning opportunities or announcements (these may
be on-site or off-site)
 Sample training agreements, work shadow outlines, internship guidelines,
etc.
 Student participation documentation (i.e. records/logs)
 Documentation that Advisory Committee actively supports the work based
learning activities of the program (if applicable)
 Documentation of staff assistance to students in obtaining work based
learning positions or career experiences (if applicable)
Assurance Met:
Yes
No
Comments:
2. Assurance pertaining to Plan of Study (4.02c) - A plan of study has been created and put into
place for this program. Evidence of compliance with this assurance can be met by submission
of:
 Plan(s) of study that accurately reflects CTE program approval and current
courses taught within CTE program (Required)
 Demonstrated use by students through counseling records, ICAPs or other
documentation (if available).
Assurance Met:
Yes
No
Comments:
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
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Program:
Date Reviewed:
Web Request ID:
3. Assurance pertaining to compliance with the Common Course Numbering System (4.03c)- In
accordance with Board Policy 40, courses included in CTE degree and certificate programs
for all system colleges, local colleges and area technical colleges must be approved courses
in the CCCNS system. Exceptions to this rule are noted in the Administrator’s Handbook.
Evidence of compliance with this assurance can be met by submission of:
 Crosswalk to CCCNS approved course (Required)
 Evidence not required. Conditions met as outlined in the CTE Administrators Handbook.
Assurance Met:
Yes
No
Comments:
4. Assurances pertaining to Program Advisory Committee (4.04) - The Program Advisory Committee
includes an educational administrator, a counselor, and/or a special populations representative;
51% of the voting members are from related business and industry occupations; the committee is
gender diverse and reflects the ethnic composition of the community; the committee meets a
minimum of two times annually; program specific guidance from the meeting minutes are on file
from the date of the last program approval. Evidence of compliance with these assurances can
be met by submission of:
 List of Committee Members with title/capacity of service included and
dated, or revised within the last year (Required)
 Participation records including attendance, minutes, or other records of
participation (Required)
 Copy of Advisory Committee Policies (if applicable)
Assurance Met:
Yes
No
Comments:
5. Assurances pertaining to Facilities and Safety (4.05)- The classroom is sufficiently equipped to
permit adequate training and education and meets all specific space requirements as noted in
(the specific program section of) the CTE Administrator’s Handbook. The classroom abides by
federal safety rules and regulations. The CTE program ensures instruction in the safe use of
facilities, equipment and materials is provided prior to the time students will use such facilities,
equipment, and/or potentially hazardous materials. The classroom will be physically accessible
to individuals with disabilities. Evidence of compliance with these assurances can be met by
submission of:
 Digital photo of facility/lab space with evidence of scale OR Architectural
drawing of lab space (Required)
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
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Program:
Date Reviewed:
Web Request ID:
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Assurance Met:
Digital Photos of Equipment (Required)
Copy of emergency exit/evacuation procedures (Required)
Digital photo showing classroom/lab is handicap accessible (Required)
College/CTE program policies related to handicap accessibility (Required)
College/CTE program policies related to safety (Required)
Digital Photos showing posted safety procedures (Required)
Digital photo of fire extinguishers w/ expiration date visible (Required)
Copy of procedure addressing the Colorado Eye Protective Devices Act or
other documentation showing compliance with the Act (Required if
applicable)
 Material Safety Data Sheets (Required for all hazardous materials present in
classroom. Please submit one material sheet only) (Required if present)
 Photo or map showing location of MSDS book/log location (Required if
applicable)
 Photo showing all hazardous chemicals are properly labeled and stored
(Required if present)
 College or classroom/laboratory procedures related to the safe handling of
hazardous materials (Required if applicable)
 Documentation of safe use of equipment by student or Student training
records on equipment. Requirement may also be met by submission of one
student’s safety exam. (Required if applicable)
 Copy of recent inspection certificate from local fire department or other
entity (as appropriate)
 Inspection reports of equipment (as appropriate)
 Other safety review documentation (if applicable)
 Maintenance Records (if applicable)
Yes
No
Comments:
6. Assurances pertaining to Access (4.06) - Strategies will be in place to ensure that no student is
unlawfully:
a. Discriminated against the basis of age, race, religion, color, national origin, sex, or
disability in its activities or programs as required by Title VI, Title IX, and Section 504,
Age Discrimination Act, and Title II of the ADA.
b. Denied an equal opportunity to benefit from occupational education solely on the basis
of race, color, religion, national origin, sex, age, or disability. Additionally, CTE staff must
work with students with qualified disabilities (including the learning disabled and those
with physical, sensory, and temporary disabilities) to provide appropriate assistance to
students so that they may participate in approved CTE programs as fully as possible.
Evidence of compliance with these assurances can be met by submission of:
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
Page 3 of 6
Program:
Date Reviewed:
Web Request ID:
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Assurance Met:
Policies and grievance procedures pertaining to non-discrimination
(Required)
Copy of Annual Public Notification of Non-Discrimination (Required)
Sample of a College or Program promotional material that include
statement of non-discrimination in English as well as in a second language
(Required)
Copy of Work-based learning form that includes a non-discrimination
statement by employer (If Applicable)
College/CTE program policies related to gender accessibility (Required)
Digital photos showing that classroom/lab spaces are inviting to nontraditional gender students and free of stereotypical or offensive material (If
Applicable)
Example of student participation in program with a Letter of
Accommodation or 504 Plan and/or Policy for review of Letters of
Accommodation or 504 Plans by faculty (If Applicable)
CTE Program policies or recruitment/retention policies related to gender
inequity (if applicable)
Documentation of training attended by faculty related to gender
bias/discrimination (if applicable)
Evidence that facilities have appropriate sized uniforms available (if
applicable)
Copies of Recruitment brochures (if applicable)
Signed assurance by Advisory Board that gender trend data is reviewed
annually and that program has targeted steps to increase non-traditional
gender participation (if applicable)
Evidence of implementation of CCCS gender balance rubric strategies.
These are available at
http://www.coloradostateplan.com/GenderBalance/WBP_Project_Rubric.p
df (if applicable)
Sample non-trad student schedule (if applicable)
Survey of student satisfaction with class availability and selection or
student interest survey (if applicable)
Yes
No
Comments:
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
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Program:
Date Reviewed:
Web Request ID:
7. Assurance pertaining to five year plan (4.07)- There will be a five year plan on file that describes
the program’s strengths and weaknesses, defines the program’s goal for the next five years,
includes the results in the attainment of the program’s established benchmarks, and includes the
concept of continuous improvement over the next five years. Evidence of compliance with this
assurance can be met by submission of:
 Copy of 5 year plan with updates (Required)
 Documentation of review annually by Advisory board (Required)
 Other documentation of action taken toward 5 year plan goals (if
applicable)
 CTE Program Evaluation Plan (if applicable)
Assurance Met:
Yes
No
Comments:
8. Articulation Assurance (4.08) - Postsecondary programs are strongly encouraged, but not
required, to utilize articulation methods where practical. If Articulation Agreements are used,
they must be reviewed and verified annually*. Evidence of compliance with this assurance can
be met by submission of any one of the following*:
 Signed Local Articulation Agreement (if applicable)
* Although not required, please submit a copy of the articulation agreement if used by the College.
Assurance Met:
Yes
No
Comments:
9. Assurance pertaining to CTSO (4.09)- Postsecondary programs are encouraged but not required
to offer student organizations as a component of their program. If a postsecondary institution
is operating a secondary program it must meet the CTSO requirements for secondary programs.
Evidence of compliance with this assurance can be met by submission of:
 Documentation of CTSO co-curricular activities [one class syllabus]
(Required as applicable)
 CTE Program of Work (Required as applicable)
 Minutes and meeting agendas (Required as applicable)
 Student membership list and officers list (Required as applicable)
 Constitution or bylaws (Required as applicable)
 Websites or other media promotions (if applicable)
 Awards, commendations, public involvement activities, etc. (as applicable)
Assurance Met:
Yes
No
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
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Program:
Date Reviewed:
Web Request ID:
Comments:
10. Assurances pertaining to Instructors (4.10) - The instructor(s) [full and part-time] will have the
appropriate Career and Technical Education (CTE) credential for the CTE program. Note: If an
instructor is teaching a CTE course that is included on multiple program approvals, their
credential needs to be valid for one of the program approvals on which the course resides.
Evidence of compliance with this assurance can be met by submission of:
 Copy of valid* instructor CTE credential (Required for all CTE program
teachers)
*Valid is defined as covering the current year
Assurance Met:
Yes
No
Comments:
11. Assurance pertaining to Special CTE Program Requirements and Quality Indicators(4.12 &
Section III)- Program meets and is operated in accordance with Board-approved standards for
quality career and technical education for that program area as determined in the program
approval process. Evidence of compliance with these assurances can be met by submission of:
 Copy of licensure or Accreditation (if required to operate program)
Those pertaining to this program are as follows:
 See attached list
 No additional Requirements
Assurance Met:
Yes
No
Comments:
Colorado Community College System CTE Desktop Monitoring Checklist for Postsecondary CTE Programs
January 15, 2014
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