PACKING MATERIAL & PROCUREMENT
Akila Karunaratne
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Ordering System
Quotations & Product Ordering
Packing Material
The Procurement Department is in charge of acquiring all the materials needed for fulfilling
packaging requirements for the exports of the company. The materials include everything
from office supplies to product and packing materials.
Ordering System
Office supplies, equipment and services are ordered by requisition forms. The requisitions
forms have to be approved by the sectional executives. A requisition form has to have the
following:
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Contract Number
Date
Item Code
Description
Contract Quantity
Quantity in Hand
Balance to Request
Once the requisition form has been approved, an item purchase order is made. The item
purchase order sheet has the following:
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Company Name and Address
Supplier Name and Address
Date
Item Code
Item Description
Quantity
Unit Description
Price in Suppliers Currency
VAT Number
NBT Number
The Purchase Order is created by adding the necessary information into the ERP system.
Through the system, a purchase order can be raised. The time taken for each product to be
delivered depends on the type of product, the vendor and the quantity.
The ERP system acts as a total solution provider for internal documentation. When purchase
orders are raised through the system it will generate the Goods Received Note (GRN) on
delivery of the ordered products by the vendor. Once the GRN is raised, the Stock Control
System is automatically updated.
Quotations & Product Ordering
When trying to get a quotation for a new product or an existing product, requests are sent to
several vendors. Afterwards, a suitable vendor is selected.
Selecting a Vendor
When selecting a vendor, certain requirements have to be fulfilled.
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Payment Terms
Delivery Time
Pricing
Quality
Ability to Produce
Past Performance
Packing Materials
There are many Items and Sub Items that go into completing a product.
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Paper Sacks
Master Cartons
Inner Cartons
Inner Bags
Pouches
Tins
Porcelain Items
Filter Paper
Tags
Threads
Paper Sacks
Paper Sacks are used to pack bulk tea. There are three types of Paper Sacks.
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Valve Type
Open Top
Container Sacks
The cost of the paper sacks vary due to the amount of colours used and whether its printed or
unprinted.
Master Carton
A Master Carton is a box which Inner Carton are packed onto. There are three main kinds of
Master Cartons.
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White Liner
Brown Liner
High Gramage Carton
The Master Cartons are made in two different ways.
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Stitched Cartons
Glued Carton
The Master Cartons also differ by its strength.
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3 ply
5 ply
7 ply
Inner Carton
An Inner Carton is the box where the tea is packed into. The Inner Carton has four different
outer covers:
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Overprinted
Matte
Laminated
UV
The two kinds of Inner Cartons are:
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White back
Grey back
The white back Inner Carton is divided into two categories
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Ivory
Triple X
Inner Carton gauge can vary according to the requirements. However, the commonly used
gauge of an Inner Carton is 310 GSM. However Inner Cartons over 1kg has a gauge of 340 to
360 GSM. The cost of the Inner Carton varies according to the amount of colour used. A
maximum number of seven colours can be used for an Inner Carton.
Inner Bags
The Inner Bags hold the tea, which is packed into the Inner Carton. There are two kinds if
Inner Bags.
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High Density Poly Ethylene
Low Density Poly Ethylene
Flavoured tea is not packed into printed Inner Bags. The gauge of an Inner Bag is 80 GSM.
Flavoured tea is usually packed into Aluminium pouches which is heat sealed to ensure the
flavour added is retained in the pack.
Pouches
The purpose of a Pouch is similar to an Inner Bag. There are many kinds of Pouches.
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Unprinted or Printed Pouch
One or Multiple Colour Pouch
Metalized Pouch
Cloth Pouch
Paper Pouch
The gauge of a Pouch varies from 12 to 35 GSM.
Tins
Tins are value added items that mostly contain flavoured tea. Tins can be ordered in different
shapes and sizes as per market requirements.
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Round Slip-On Lid Tin
Round Plastic Lid Tin
Square Slip-On Tin
Porcelain Items
Porcelain Items are value added items as well. The costs of these items are usually high.
Three variations of the item exist.
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Porcelain
Dollermite
Earthern Ware
Tea Bags
The Bags consists of the Filter Paper, Tag and String. In some tea bags, an aluminium wire is
used to connect the String and Tag to the Filter Paper. The Filter Paper comes in two types.
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Single Chamber
Double Chamber
Tea tag sales continue to have growth in sales in most tea consuming countries. This is
mainly due to convenience.
Other Items
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Flavours
Fruit Pieces
Wooden Boxes
Metal Caddies
Hologram Stickers