PROCUREMENT NOTICE
Date: 24/08/2015
Country: Kazakhstan
Description of the assignment: “Expert to design and develop cost estimate expenditures for the supply
and installation of two (2 greenhouses) with an area of 122,5m2 (7m * 17,5m) and 300m2 (8m * 17,5m)
and drip irrigation system”.
Project name: : #90947, "Expanding the opportunities of the Mangystau region in achieving sustainable
development and socio-economic modernization"
Period of assignment/services: September 2015 – November 2015
Proposal should be submitted by email to madina.kassenova@undp.org with the copy
to yerlan.zhumabayev@undp.org not later than 18.00, September 6 , 2015.
Any request for clarification must be sent in writing, or by standard electronic communication to the
address or e-mail indicated above. The Project Expanding the opportunities of the Mangystau region in
achieving sustainable development and socio-economic modernization will respond in writing or by
standard electronic mail and will send written copies of the response, including an explanation of the
query without identifying the source of inquiry, to all consultants.
BACKGROUND
The joint programme strives to achieve a results-oriented collaborative programme jointly developed by
the Ministry of Regional Development and Akimat of Kyzylorda region, and six UN Agencies - UNDP,
UNICEF, UNESCO, UNFPA, UN Women and WHO - to improve the wellbeing and quality of life in the
Kyzylorda region through innovative approaches to delivering economic, social and environmental
services to the local population, particularly for the most vulnerable. The Joint Programme takes into
account the situation analysis of the region and results of the previous programmes and activities. Other
elements of the programme rely on the priorities of the United Nations Development Assistance
Framework (UNDAF) for the Republic of Kazakhstan 2010-2015, as well as on the priorities of key
national strategic documents, such as “Kazakhstan – 2050” and is in line with the mission of the Ministry
of Regional Development: creation of the favorable conditions for the livelihood of the country’s
population via dynamic regions’ development. Over the last years UN Agencies have not prioritized the
Kyzylorda Oblast for their interventions; the fact that other international donors have focused their
attention on the Aral Sea and its critical environmental situation (WB, ADB) diverted UN activities to
other regions in Kazakhstan, namely East Kazakhstan where there are also serious environmental and
poverty problems. Nevertheless, some small scale projects were implemented by UN agencies from 1995
to 2004, addressing the problems of women and children associated with the Aral Sea crisis, gender
mainstreaming in decision making, mobilization of local communities in water and land management,
family planning and prevention of abortions. The region is also benefiting from the current activities of
the UN agencies at the national level related to policy advocacy in health, social and environmental
issues.
Under the first outcome, the project in collaboration with national and local partners joins the efforts to
strengthen capacities of local government to plan for diversified and sustainable economic growth. One of
the most important constraints facing agriculture in Kazakhstan is the semi-arid climate. This is
characterized by highly variable rainfall over space and time, coupled with high summer temperatures.
These conditions lead to low yields and frequent crop failures within the dominant system of rain fed
agriculture. As has been noted elsewhere, this is exacerbated by the obsolete and unreliable machinery
which is mostly available to small farmers. Arable agriculture in Kazakhstan mostly uses conventional
land and crop management technology. This involves ploughing the soil, one or more subsequent
cultivations and crop establishment with seed drills. While such techniques work, they are no longer
optimal in terms of their impact on the soils and their ability to produce in semi-arid conditions. The longterm effects of using this type of technology, especially within the predominant Chernozem (black soil)
types, are quite damaging. These include:
Soil compaction
Soil erosion
Loss of organic matter
Reduction of moisture holding capacity.
One of the characteristics which are most important in these soils is their ability to absorb and store
relatively large amounts of moisture. Due to the predominance of heavy soils, they have the ability to
hold moisture for long periods, while maintaining an ability to release it for plant growth. However, this
characteristic is greatly reduced due to the impact of the conventional farming systems employed. These
make the soils less reliable for agriculture and the impact of dry seasons much more severe. By
recognizing the problem as a major, the UNDP has determined one of the major objectives in its activity:
promotion and implementation of new technologies to promote the agricultural sector. In order to
promote the agricultural sector, with directly support of the international support projects that will carry
out a number of activities in the period of five years (2015-2020) within the framework of the new
country development profile.
The purpose of the project is to develop a number of best practices and showcase them in the framework
of the project target areas as well as ensure their replication and scaling out amongst the farmers. Thus,
the project is envisaged to set up a modern energy efficient greenhouse suitable to grow early seedlings of
agricultural crops including improve the supply of fresh and green vegetables to the local hospital,
orphanage and other social houses.
Objective:
The contractor will bear responsibility to design and produce cost estimate expenditures for the supply
and installation of two (2 greenhouses) with an area of (2) 122,5m2 (7m * 17,5m) and (1 greenhouse)
300m2 (8m * 17,5m) and drip irrigation system and get all necessary certification from the national
architecture agency.
Scope of work:
Duties and responsibilities of the expert include, but are not limited to:
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Develop scheme and design of two (2 greenhouses) with an area of (2) 122,5m2 (7m * 17,5m)
and (1 greehouse) 300m2 (8m * 17,5m) and drip irrigation system specific to the local condition
of the Mangistau regions.
Conduct all the ground level works.
Make sure that design, cost of estimation, scheme and other documentation for the construction of
two (2 greenhouses) with an area of 122,5m2 (7m * 17,5m) and (1 greenhouse) 300m2 (8m *
17,5m) and drip irrigation system are within the legislation of Kazakhstan.
Take into consideration the agricultural specification for ground where the seeds and seedling is
to be planted.
Calculate and document all the expenses for the construction of greenhouse.
Undertake monitor of activities implemented at the local level to take the necessary and timely
measures to achieve the goals of those activities;
Conduct consultation with the local resource persons on the practical design and scheme of the
greenhouse.
Ensure establishment and cooperation with concerned local government agencies, local
communities and farmers, private and public business entities on construction of such
greenhouses;
Calculate and provide cost estimation of the greenhouse considering the present market price.
Ensure that all the proposed design and scheme including terms of reference for the construction
of greenhouse is certified by the respective agency.
Make sure that all the parts proposed for the construction are certified by the quality standard
procedures and is not forbidden in Kazakhstan.
Proper development of all approval documents for the certification of the design of the
greenhouse by the national architecture agency.
All the calculation of the cost estimate should be well developed in Ms. Excel document.
Make sure that design and scheme of the greenhouse is compiled by the energy efficiency
technologies and possibilities.
Use special construction software such as AutoCad and other tool for better design of the
greenhouse.
Explore the international best practices during development of terms of reference and scheme of
the greenhouse.
Document all relevant best practices and properly inform the SLM projects manager;
Preparation and submission progress reports;
Perform other duties as requested by the SLM project manager.
Expected results and payments:
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1.
Deliverable
1. Submission of detail work plan, schemes, for the
construction of greenhouse.
2. Submit detail description of the each works to be done for
the construction of greenhouse.
3. Develop first draft of the design, scheme and
comprehensive business plan for the greenhouse.
Period
September2015
Payment
amount
1 Tranche
(40 %)
1. Submit all the cost estimation in an MS. Excel document.
2. Greenhouse design and scheme is officially approved or
certified by the national architecture agency and is
allowed for construction in the territorial administration
of Mangistau regions.
3. Submitted written approval authorization from the
respective agencies on the construction plan and it design.
4. Submitted final narrative report. (The content and outline
of the report should be agreed with SLM projects
manager well in advance).
2.
By 10 of
October- 2015
2 Tranche
(60 %)
Note:
This is a lump sum contract that should include costs of consultancy required to produce the above
deliverables.
FINANCIAL PROPOSAL
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Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and
measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon
completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services
specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the
financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and
number of anticipated working days).
EVALUATION
Individual consultants will be evaluated based on the following methodologies:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual
consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial
criteria specific to the solicitation.
* Technical Criteria weight – 70%;
* Financial Criteria weight – 30%
Only candidates obtaining a minimum of 70% of points would be considered for the Financial
Evaluation.
Criteria
Weight
Technical
100 %
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High degree in an appropriate subject/s (i.e. 30%
design, construction, engineering, etc);
Not less than 5 year working experience on 40%
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design, construction, engineering, doing
research works;
Experience on conducting survey and feasibility 30%
assessment on montage and demarcation of the
future construction zones;
Financial
The cost of the tickets should be included in the financial proposal (if the consultant is not based in
Astana).
Interested individual consultants must submit the following documents/information to demonstrate their
qualifications:
1. Confirmation of interest and financial proposal
2. Personal CV, P11