TSSF European Province
Guidance for Novice Guardians
Forms and related material
(Edition 1, February 2014)
CONTENTS
Note that the most up to date versions of these forms and letters should be on the TSSF
website and held by Provincial officers.
Forms/letters for the Novice
1. Novicing notification form (version of 31st January 2014)
2. Novice welcome letter (revised 3rd February 2014)
3. Bank standing order form (version of 30th March 2013 with minor revision)
4. Gift Aid Declaration (version of 30th March 2013 with minor revision)
5. Quarterly report form (2 pages, 8 copies normally given to the Novice)
6. Help in Completing Quarterly Report Forms
Keeping a journal
Spiritual direction
Novice Notes (not included here)
Forms/letters for the Novice Guardian and ANG
7. Area Novice Guardian’s Progress Record of Novice formation
8. Novice Guardian’s Progress Record of Novice Formation (2 pages, 3 copies normally
given to NG)
NOVICING NOTIFICATION FORM
To be completed by those about to be made NOVICES. This completed form should be
returned to your Novice Guardian who will send it to your Area Novice Guardian, to be
forwarded to the Membership Secretary.
Title:
Baptismal Name:
Surname:
Address:
Postcode:
Telephone number, including area code:
e-mail address:
Area:
Local Group:
Do you have any special requirements (for example, arising from a disability; a
need for large print documents or audio documents)?
There is a disability team that can assist.
(To be filled in by Area Novice Guardian)
Month/Year of Novicing.……/……
To comply with the Data Protection Act please sign below.
I have no objection to this data being processed by the Third Order SSF.
Signed.................................................................................
Date...........................
If your details change, PLEASE INFORM THE MEMBERSHIP SECRETARY so that the
information can be updated. Thank you.
Checked & signed ..................................... (Novice Guardian) Date ..............
Checked & signed ............................. (Area Novice Guardian) Date ..............
THE THIRD ORDER of the SOCIETY OF SAINT FRANCIS
European Province
Dove House, 4 New Road,
Uttoxeter, Staffordshire
ST14 7DB
Tel: 01889 569722
Email: novguard@tssf.org.uk
Warmest greetings and welcome to the Third Order of the Society of St. Francis.
I am delighted that you have now decided to go forward into the Noviciate and to
become a Tertiary. I hope it will be a joyful and fulfilling journey with us.
You will now start to receive the Order’s journal, “Little Portion”, and
Newsletter, “TON”, at regular intervals and to receive occasional publications
such as Assisi Booklets. These will provide nourishment on your journey and
enable you to learn more about what is going on elsewhere in the Order.
To cover the costs of publications and other aspects of the Order’s work, you are
required to make an annual contribution; the cost of running TSSF is about £35
per Tertiary per year. However no-one is excluded because they cannot afford as
much as this. In order to permit this, those who can afford more are encouraged
to offer more. A form to set this up is enclosed.
May the Lord bless you as you continue to explore your vocation to the Third
Order during the next two years.
Pax et bonum
Peter Dixon, TSSF
Provincial Novice Guardian
Third Order of the Society of St. Francis (European Province)
BANK STANDING ORDER FORM
To: (Bank/Building Society)………………………..……………………………………………….…….
Branch Address
(PLEASE PRINT)……………………………………..……………….……….………………………………….
………………………………………………………………………Post Code …………………..………………..
Please pay to: THE THIRD ORDER OF ST. FRANCIS, The Co-operative Bank
P.O.Box 250, Delf House, Southway, Skelmersdale WN8 6WT
Sort Code 08-92-99
Account No. 65622601
Quote ID
(to be completed by the Society)
Beginning (date)………………………………………………………and then until further notice
Every
month
three months
six months
year
(Delete as appropriate)
the amount of: £………………………(words……………………………………………………pounds)
This cancels any existing Standing Order in my name payable to
The Third Order of the Society of St. Francis.
My full name (BLOCK LETTERS)…………………………………………………………….……………
My Address………………………………………………………………………………….…………….………..
My Account Number …………..………………...………….Sort Code………………………………
My Phone No.…………………………………………My TSSF Area…………………………..
My email address………………………………………………………………………………………………..
Signature……………………………………………………………Date of Signing…………………………
Please use the new Gift Aid Declaration Form attached if you wish to Gift
Aid your contribution or any other offering to the Order.
Charity No. 1064356
HMRC NEW GIFT AID DECLARATION FORM
(wef 1 June 2012)
Name of Charity:
The Third Order of the Society of St. Francis
I confirm that I have paid or will pay an amount of Income Tax and/or Capital
Gains Tax for each tax year (6 April to 5 April) that is at least equal to the
amount of tax that all the charities or Community Amateur Sports Clubs (CASCs)
that I donate to will reclaim on my gifts for that tax year. I understand that
other taxes such as VAT and Council Tax do not qualify. I understand the charity
will reclaim 28p of tax on every £1 that I gave up to 5 April 2008 and will reclaim
25p of tax on every £1 that I give on or after 6 April 2008.
Donor’s details
Title……………First name or initial(s)……………………………………………………………………
Surname……………………..…………………………………………………………...………………………
Full home address……………………………………………………………………………………………….
…………………………………………………………………………………………………………………………….
…………………………….……………………………………. (Post Code)………………………..….…….
Date…………………………………………………………………
Signature………………………………………………………….
Please notify the charity or CASC if you:
 Want to cancel this declaration
 Change your name or home address
 No longer pay sufficient tax on your income and/or capital gains
If you pay Income Tax at the higher or additional rate and want to receive the
additional tax relief due to you, you must include all your Gift Aid donations on
your Self Assessment tax return or ask HM Revenue and Customs to adjust your
tax code.
Please return BOTH pages to:
John Reynolds, Provincial Treasurer TSSF,
The Friary, Hilfield, Dorchester DT2 7BE
hilfieldbursar@franciscans.org.uk
Thank you
Quarterly Report Form
Each Postulant/Novice should send a Report to his/her Novice Guardian every three months,
a few days before their quarterly meeting. (See guidelines ‘Help in Compiling Quarterly
Report Forms’.)
Name (Revd. Mr. Mrs. Miss)
Address:
Date…………………
1. THE HOLY EUCHARIST.
2. PENITENCE
3. PRIVATE PRAYER.
4. SELF DENIAL
5. RETREAT (Date and place of last retreat.)
6. STUDY
PTO
7. SIMPLICITY.
8. PLACE IN SOCIETY; WORK; FAMILY
9. OBEDIENCE.
Name of Spiritual Director………………………………………………………………………
Address
Date of your last meeting with your Spiritual Director………………………….
Date of your last Renewal of Pledge………………………..
As a Tertiary, have you made a contribution to the TO this year? ....................................
ANYTHING ELSE that you would like to raise with your Novice Guardian when you
meet again to discuss this report.
quarterly report form nov 03. rev sept 07
Help in Completing Quarterly Report Forms
For the use of Postulants and Novices.
See also ‘Guidelines for drawing up a Personal Rule of Life.’
1. THE HOLY EUCHARIST.
Have I been praying for a deeper understanding of this Sacrament?
What do I think, does “Giving it a Central Place in my Life” entail for me?
2. PENITENCE
Am I succeeding in finding time daily for self examination? Do I need to review this?
3. PRIVATE PRAYER.
Have I found the special space and place for my “fifteen minutes” of Prayer?
What does Prayer mean to and for my life?
4. SELF DENIAL
How is my life working out, in terms of the principles of Joy, Simplicity, Humble Service and
Self Discipline?
5. RETREAT
Have I managed to get a Retreat planned, or been on one, or found time for a Quiet Day?
If I haven’t, does it worry me?
6. STUDY
What parts of the Bible have I studied?
Have I read any other books with spiritual discernment?
Novels, Poems, Biographies?
7. SIMPLICITY.
Have I managed to sort out the level of my giving in a Godly and Franciscan way?
Have I managed to live my life in accordance with the Principle of simplicity?
8. PLACE IN SOCIETY; WORK; FAMILY
Have I been able to witness to Christ by what I do, what I am, and what I say,- in my daily
work and leisure?
9. OBEDIENCE.
Am I reading the Principles daily, making myself aware of the Constitution, Statutes, and
Order of Profession and Renewal?
Have I attended the meetings with my fellow Tertiaries? Have I prayed for them?
Is my Rule of Life sufficiently important to me?
Did I, or am I planning to, renew my pledge when it falls due?
help in completing quarterly reports nov 2000. rev sep 07
Area Novice Guardian’s Progress Record of Novice formation.
Enquiry.
1. Enquirer’s Name.
Address
2. Dates of
Tel
e-mail
a) Enquiry …/…/….
b) Autobiography/ ‘Story’ requested………….. Received……………….
3. NG appointed. Name……………………………
Enquirer asked to contact NG
Date…….…
Date……….
4. Information received from NG.
Date……….
5. Literature sent to NG:
Progress Record…. QQQ Data Form....Wild Goose Chase….Basic Rule of Life….
Aspirancy
6. Date of Aspirancy
Area Secretary informed…………………
7. Rule countersigned…………..Copy to NG……………sealed copy to Convenor………
8. Date suggested for Welcome ………… .Welcome arranged with Convenor…………
9. Sent to NG: The Manual and inclusions. …….Novice formation training pack (tape, postcards,
Notes) ……12 Quarterly Report Forms and ‘Help in Compiling Quarterly Reports’… Novicing
Notification Form
Postulancy
10. Date of Postulancy…………Completed QQQ Data Form sent to Area Secretary..…
11. NG’s Recommendation for Novicing received…..Area Team consulted………………
12. Novicing arranged with Area Minister
13. Novicing Notification Form received.
14 Date of Novicing………..
Noviciate
15. Completed Novicing Notification Form sent to Area Secretary.
16. Request for Profession received…….With completed Personal Rule of life……….…
17. Rule of Life approved with AFG………………………….returned to the Novice
18. Spiritual Director chosen………Name……………………………………………….…..
19. Request for Profession to Area Team. Date……………Area Secretary informed.....
20. Ratification by Prov. Chapter received from Area Minister via the Link Tertiary….
Profession
25. Profession arranged on …………..(date).
24. Professional Cross and Card received from Area Minister…………………………
23. Area Secretary informed of Profession…………………………………………………
24. NG’s 6-monthly reports (Jun and Dec) on the progress of Novice received (dates)
1.
2.
3.
4.
5.
6
Nov 00, Rev JSB Nov 03, Rev Feb 14
Novice Guardian’s Progress Record of Novice Formation
Enquiry
1. Enquirer’s name.
Address
Tel no.
e-mail
2. Date of first meeting………Have I the information about the Enquirer from the ANG?
Dates of other meetings, if necessary……………………………………………………
If agreed to go forward to Aspirancy
3. Date of informing ANG.............................. and Convenor.................
Before Postulancy,
4. Have I worked through the topics given in the guidelines and instructions?
5. Date of sending ANG the signed Basic Rule of Life and QQQ Data Form …………
6. Date of approaching Local Group Convenor to arrange Welcome as Postulant............
7. Date of informing Area Novice Guardian of this.......................
During Postulancy,
8. Given the Postulant - The Manual, Novice Training Pack tape and postcards, 12 Quarterly Report
Forms, ‘Help in compiling Quarterly Reports’, and a Novicing Notification Form.
9. Which Training Notes (if any) have I used at our meetings?
10. NG’s 6-monthly Report to ANG. June 1st.......................December 1st....................
If goes forward towards Noviciate,
11. Date of recommending Postulant to ANG, for Novicing
12. Where and when will this take place. (Details)
13. Novicing Notification Form, except for date of Novicing, sent to ANG.............
Noviciate
14. Date of Novicing……………….Novicing reported to ANG………………
15. Quarterly Reports from and meetings with the Novice (See over the page)
16. Novice Pledge renewed………
17. NG’s 6-monthly Report to ANG. June 1st................ December 1st.......................
June 1st.................December 1st.......................
After 18 months
18. Spiritual Director found. Name and address.
19. Recommended Novice for Profession to ANG………….
20. Personal Rule of Life agreed……………..Sent to ANG ………………………
21. Area Team agreed with Profession……………
22. Recommendation for Profession ratified by Provincial Chapter …………………….
23. Date of Profession agreed with ANG and Area Minister ……………
24. Received endorsed Personal Rule and returned to the Novice ……………
25. Rehearsed ‘The Order of Profession’ with the Novice……………..
P.T.O
Record of the Quarterly reports and meetings of the Postulant/Novice and NG.
Comments on the meeting: Topics discussed, Note covered, Rule reviewed
Date QR Date of
received ¼ meet
etc
If insufficient space continue on separate sheet.
After Profession.
26. Arranged 1st meeting with newly Professed?
2nd meeting with newly Professed?
27. I will continue to pray for the newly Professed
Date….Which Training Note given?
Date…Which Training Note given?
Comments.
Nov 00, Rev JSB Nov 03, Rev Feb 14.