University of Leeds
Leeds University Union
Leeds University Union
LUU Club and Society Development Plan
<INSERT SOCIETY NAME>
Purpose
In partnership with you and your Activity Rep, Leeds University Union want to help,
support and facilitate LUU Clubs and Societies’ development. We want to support
your committee and society in helping you reach your goals and aspirations, short
term and long term. Whether that be helping you to increase your membership
numbers and improve the financial stability of your society, or increasing the profile
and reputation of your society within LUU and the wider Leeds community. It may
even be helping you to increase the governance and management infrastructure of
your society or helping you gain access to better equipment and instructors,
ultimately increasing your level of performance. It may be ALL of the above!
Whatever your goals or aspirations are as a club/society, LUU are committed to
helping you achieve this. In order to do this it is now time for you as a committee to
work together and complete a society development plan for the year and begin to
consider the longer terms plans for your society. The below steps will help you
through this process.
LUU Club/Society aspirations:
Leeds University Union has the aspiration to ensure all clubs & societies
- are run safely
- are sustainable
- profile LUU and the University positively.
To achieve the aspirations outlined above, we need all LUU club/societies to support
us in our mission so in turn we can support you in yours. This is where we aim to form a
joint partnership between LUU and all clubs and societies through the completion of
development plans.
The intention of this exercise is for you as a committee to set a vision for the
society(where do you want the society to be in 5 years time when you return as
alumni?), take stock of where you are in achieving your vision, and then coordinate
an action plan to start the ball rolling with making your vision a reality! So it’s really
important that you complete this development plan together as a committee. You
can even share this with your society to let them know what your doing and get their
feedback too! It’s up to you how you want to complete the plan but do ensure you
give your committee enough time to complete it.
There are 6 Tasks to complete below. Follow the instructions for each Task and once
completed email your development plan back to your development coordinator so
they have a copy and can continue the discussion with you.
Happy Planning!
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University of Leeds
Leeds University Union
Task 1 – Vision Setting:
Develop a short summary (one or two sentences) that captures where you "see" the
future of your LUU society in 5 years time. This could be to do with participation,
membership, performance, finance, committee management, society governance,
culture and discipline, reputation, community engagement, alumni engagement,
collaboration and or all of the above!
LUU Society:
<INSERT LUU Soc>
Our Vision:
<Detail one or two sentences of vision
setting for your LUU society>
Task 2 – SWOT Analysis:
A SWOT analysis is a strategic planning method used to evaluate the Strengths,
Weaknesses, Opportunities, and Threats involved in a project or in a business venture
or in this context - of an LUU society. It involves specifying the objective of the LUU
Society and identifying the internal and external factors that are favorable and
unfavorable to achieve that objective.
A SWOT analysis must start with defining a desired goal or aspiration and a clear
vision for the society. A SWOT analysis may be incorporated into the strategic
planning model.




Strengths: characteristics of the society that give it an advantage over other
institutions.
Weaknesses: characteristics that place the society at a disadvantage relative to
others.
Opportunities: external chances to make greater improvement in the society
environment.
Threats: external elements in the environment that could cause trouble for the
society
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University of Leeds
Leeds University Union
Identification of SWOTs is essential because subsequent steps in the process of
planning for the achievement of your selected goals and aspirations may be
derived from the SWOTs. Therefore it is required that you complete a SWOT analysis
of your society as a committee to aid the production of a development plan.
STRENGTHS
WEAKNESSES
Outline your strengths as a society:
Outline your weaknesses as a society:
OPPORTUNITIES
THREATS
Identify any opportunities that will help
you reach your goals and aspirations:
Identify any threats that will prevent
you from reaching your goals
and aspirations:
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University of Leeds
Leeds University Union
Task 3 – Produce Development Plan
The Development Planning process should now draw together the required actions from the SWOT analysis that will assist your
society in achieving its specified goals, aspirations and society vision through a detailed action plan. Please complete the
development plan below in relation to your SWOT analysis, please add rows where you feel they are appropriate and then RAG
rate them by highlighting the row and assign Red, Amber or Green depending on the severity of the action required. Red = critical
attention, Amber = reasonable attention, Green = no immediate action required.
Objective
Committee member
responsible
Actions
Success Criteria
1. Management & Administration (including Facilities, committee Roles & Responsibilities, Governance, Health & Safety,
Membership, Financial Processes, Communication Processes)
1.1 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
1.2 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
1.3<INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
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University of Leeds
Leeds University Union
2. Performance (including Recruitment, Retention, Instructor Infrastructure, Competition Success, Performance opportunities and
development of members)
2.1 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
2.2 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
2.3<INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
3. Commercial (including Financial viability, Financial Sustainability, Financial growth, Income Generation, Sponsorship, Profiling
and Advertising, Website, and Media)
3.1 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
3.2 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
3.3<INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
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University of Leeds
Leeds University Union
4. Social (including Inclusiveness, Accessibility, Culture, Reputation)
4.1 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
4.2 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
4.3<INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
5. Engagement (including Community, Charity, Alumni and Collaboration)
4.1 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
4.2 <INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
4.3<INSERT OBJECTIVE>
<INSERT PERSON
RESPONSIBLE>
<INSERT ACTIONS>
<INSERT SUCCESS CRITERIA>
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University of Leeds
Leeds University Union
Task 4 – Committee Infrastructure – please complete the hierarchy below. If you do not have a position then please delete the
relevant box or leave blank.
President
Name:
Email:
Treasurer
Fundraising sec
Name:
Email:
Kit/Equipment
sec
Name:
Email:
Secretary
Name:
Name:
Email:
Email:
Alumni sec
Sponsorship sec
Name:
Name:
Social/Events
Sec
Email:
Email:
1.Name:
Email:
Team Captains:
Press/PR/Websit
e/social media
sec
1s Name:
Name:
Email:
2.Name:
2s Name:
Email:
Email:
3s Name:
Email:
4s Name:
Email
5s Name:
Email:
7
Email:
Recruitment/M
embership sec:
CompetitionSec/Da
nceShowRep
Community
Sec:
Name:
Name:
Name:
Email:
Email:
Email:
University of Leeds
Leeds University Union
Task 5 – Please complete the table below to assess how committee members are getting on in their roles and what support they
may need from LUU. Try and complete one row for each committee member – please allow committee members to fill it out
themselves:
Committee roles
Committee roles
What Should be
happening?
What is happening?
What 3 things am I
going to do in my
role this year which
will develop the
club/society?
What task(s) should I or
can I delegate to other
members (committee or
non-committee) within
the society?
Task 6 – Return via email your completed society development plan to your development coordinator
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What support do I need
from LUU to make me
more efficient in my
committee role.