JOB FACT SHEET
POSITION INFORMATION
Position Number: 14592
Current Grade (if applicable): 8
Working Title: Research Study Coordinator
Faculty/Department: Department of Surgery, Division of Cardiac Surgery
Department ID: Click here to enter text.
Incumbent Name (if applicable): Click here to enter text.
Campus Address: Click here to enter text.
Campus Phone Number: Click here to enter text.
E-Mail Address: Click here to enter text.
Hours of Work/Week: Choose an item.
 Actual Hours Worked (if Part-Time): Click here to enter text.
Name of Supervisor: Click here to enter text.
Title of Supervisor: Click here to enter text.
Supervisor’s Phone Number: Click here to enter text.
Supervisor’s Email Address: Click here to enter text.
Position Type: Choose an item.
 If OTHER, please indicate Position Type: Click here to enter text.
Special Requirements:
Home Internet Access: Choose an item.
Professional Accreditation: Choose an item.
Conflict of Interest Disclosure: Choose an item.
Second Language: Choose an item.
SIGNATURES: The signatures below indicate that all parties have read and discussed the content of the JFS
EFFECTIVE DATE (if different from date signed): Click here to enter a date.
FINANCIAL AUTHORIZATION:
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INCUMBENT (if applicable):
SUPERVISOR:
DEPARTMENT HEAD/TRUSTHOLDER:
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1. SIGNIFICANT CHANGES SINCE LAST REVIEW
N/A
2. POSITION SUMMARY
As part of the Division of Cardiac Surgery's research initiatives, this position will assist with all industrysponsored clinical trials and investigator initiated studies within the Division of Cardiac Surgery,
Department of Surgery.
The position will be supervised by the Division's epidemiologist and the study investigators; all of whom
are ultimately supervised by the Division Director, Cardiac Surgery.
3. RESPONSIBILITIES/ACTIVITIES: Group activities into categories and list in point form each
duty performed until the major elements of the position are represented. Review each
statement to ensure that it accurately describes what is done and briefly, how it is done.
Please indicate the percentage of time spent on each of the major activities listed
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Participates in protocol management: reviews and adheres to multiple research protocols
Assists investigators with the preparation of documents for ethics submission (consents,
protocols, study progress updates, adverse events reporting)
Reconciles research accounts; assists with accounts and prepares invoices for payment
Assembles study specific source documents and prepares study binders to ensure regulatory
documentation is maintained to meet study requirements
Conducts screening and recruitment of potential study participants; including obtaining
consent, performs study specific assessments pre- and post-operatively as
required/appropriate
Provides instruction/teaching to study participants regarding study participation, protocol
requirements, follow- up schedule, the use of data collection tools
Conducts patient follow-up, data collection, case report form (CRF) completion, study
monitoring, data query resolution; promotes patient's adherence to the study and monitors
patient safety in relation to study protocols
Provides ongoing written and oral reporting with the University Health Ethics Research
Office (HERO) and Northern Alberta Clinical Trials and Research Centre (NACTRC);
investigators and industry sponsors
Works with investigators to notify departments regarding study termination/compliance;
ensures appropriate retention of study files/materials
Conducts daily aspects of trials according to defined study protocols
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4. KNOWLEDGE: Identify the minimum formalized training/education and/or qualifications
required to prepare an individual to be functional in the position.
Post-secondary education of a Bachelor’s degree or less with up to 18 months to become functional in
the role
NACTRC research course an asset
5. INDEPENDENCE OF ACTION: Describe the initiative required, the creativity and original
thought, and also the amount of direction and control received from the supervisor or standard
practices and precedents.
A. What types of decisions are made independently?
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Decision- making will be made in accordance with protocol and guidelines as dictated by the
research study projects in progress through ongoing consultation with supervisors
B. For what actions is it necessary to consult someone? Are approvals or instructions verbal or in
writing?
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Deviations from study protocol, patient compliance, concerns with patient adherence and safety
within the study; adverse events need to be discussed with study investigator(s)
6. CONSEQUENCE OF ERRORS: Identify the extent of losses which result from mistakes in
judgment or poor decisions (typical instances, not rare or extreme ones), and the responsibility
for safety of others.
One of the most important roles of a study coordinator is data integrity. A common error is incomplete
or incorrect data entry which impacts the quality and integrity of the study, which in turn could impact
continued funding support if the study sponsor/s chooses to withdraw from the study site
7. CONTACTS: Identify the contacts and the purpose of the interaction.
A. Inside the University
University of Alberta Faculty and staff
Funding sponsors
Study participants/ patients
Alberta Health Services employees
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B. Outside the University
Funding sponsors
Industry representatives
Study participants/ patients
C. Information Sources
Multiple sources as required and appropriate to meet the responsibilities of the position
8. SUPERVISION: If this position is not required to supervise staff, please indicate “n/a”.
A. Describe all aspects of formal supervision required of this position. Please be sure to complete
Part B.
N/A
B. Please indicate how many staff members are supervised by the position.
Full-time employees: N/A
Part-time employees: N/A
Casual employees: N/A
9. PHYSICAL DEMANDS: Describe the degree, frequency, severity, intensity and continuity of
physical activity and/or intense visual concentration required.
A. Activities
There will be a requirement to spend a portion of most days in the preadmission clinic screening
patients, coordination between surgeons’ and study investigators' offices, and follow- up clinics.
B. What types of equipment or tools are used in the job?
Computers
10. WORKING CONDITIONS: Describe the disagreeable aspects of the job environment in
relation to employee safety and comfort, and the severity and frequency of exposure to
workplace hazards.
Standard office environment
Primarily in the University of Alberta Hospital and the Mazankowski Alberta Heart Institute. The
candidate may be required to wear scrubs and present in the operating room for the purposes of
observation only, dependent on the study
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11. SIMILAR POSITIONS AT THE UNIVERSITY OF ALBERTA: Please list any position numbers,
titles, departments or incumbent names that may be considered to be similar.
This is a common position throughout the Faculty of Medicine & Dentistry; particularly within the
Departments of Anaesthesia and Cardiology.
12. ORGANIZATION CHART: An organization chart is mandatory for the evaluation process to
be completed. You may include this as a separate attachment or file may be pasted/
embedded below
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