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Business Manager/Finance Officer
Primary & Special Schools
Finance & Legal Services
Children's Finance
Lower Studio
Civic Centre 2
Earl Street
COVENTRY
CV1 5RR
Please contact Lisa Thomas
Direct line 024 7683 4833
Fax 024 7683 1658
Lisa.Thomas@coventry.gov.uk
7th April 2014
Dear Colleague
VAT ACCOUNTING TIMETABLE FOR SIMS 2014/15
Please see below the VAT accounting timetable for 2014/2015, which specifies the dates on
which each VAT period is opened/closed. Note that this year the VAT periods are based on
calendar months which will make inputting the dates easier for you. The VAT periods are
separate from the accounting periods on SIMS.
You will note that a concession has been agreed for the summer holiday period. I have specified
the closing date at 14th July 2014.
At the end of each VAT period the VAT reports are to be generated, checked, signed and the
VAT Submittal and Full Report sent to Children's Finance within one week of the period end, in
order to comply with deadlines set by HMRC.
The process of agreeing the Submittal Report on SIMS will close the VAT period. It is
extremely important that this is done correctly. Failure to do so may result in the school
not reclaiming all the VAT it is entitled to, which is a cost to the school. At the end of each
calendar month the accounts on SIMS must also be closed.
Schools will need to define the VAT periods in SIMS: In 2014/15, Tools/Define VAT Periods, then
click Add; Description shows 2014 (VAT), leave as Copy from Previous Year, Save; Ensure that
2014 (VAT) is highlighted; individual VAT periods can then be edited. Save each change. This is
fairly straightforward, but if you encounter any problems please contact IT services directly on
02476 787777. This will need to be completed by 30th April 2014 i.e. before you run the
April VAT report on the 1st May 2014.
If you have any other queries relating to the VAT timetable, please contact me on the above
telephone number.
Yours sincerely,
Lisa Thomas - Accounting Technician
Director of Finance & Legal Services
Chris West
PRIMARY & SPECIAL SCHOOLS
2014/2015 VAT ACCOUNTING TIMETABLE FOR SIMS
PERIOD
DATE FROM
DATE TO
DATE VAT REPORTS
TO BE RUN
1 (Apr)
1st April 2014
30th April 2014
1st May 2014
2 (May)
1st May 2014
31st May 2014
2nd June 2013
3 (Jun)
1st June 2014
30th June 2014
1st July 20143
4 (Jul)
1st July 2013
14th July 2014
15th July 2014
5 (Aug)
15th July 2014
31st August 2014
2nd September 2014
6 (Sep)
1st September 2014
30th September 2014
1st October 2014
7 (Oct)
1st October 2014
31st October 2014
3rd November 2014
8 (Nov)
1st November 2014
30th November 2014
1st December 2014
9 (Dec)
1st December 2014
31st December 2014
5th January 2015
10 (Jan)
1st January 2015
31st January 2015
2nd February 2015
11 (Feb)
1st February 2015
28th February 2015
2nd March 2015
12 (Mar)
1st March 2015
31st March 2015
1st April 2015
At the end of each period the VAT reports on SIMS must be generated and the period closed by agreement
being given to the VAT submittal report.
It is extremely important that each VAT period is closed down correctly
Accounting periods are also by calendar months and at the end of each calendar month the period must be
closed.
Please run the required reports VAT Submittal & Full Report in accordance with the dates above
and send to: Children's Services Finance, Lower Studio, Civic Centre 2.
Please ensure the reports are sent in as soon as possible (at the latest one week after the reports
have been run)
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