Events & Experience Contract 2016 – The Rock Spa
Events & Experience Contract 2016 – The Rock Spa
This contract is a means of communication & collaboration between the Instructor and The Rock Spa for
any classes, workshops or events (hereinafter: “events”) held on premise at 396-B Victoria Street North,
Kitchener.
The Instructor/event holder will be responsible for the following:
A)
B)
C)
D)
E)
F)
G)
H)
Organizing the event from concept to completion
Confirming the dates and times for the event with The Rock Spa
Provide a professional bio picture (if not done so already) for use on our website – events page.
Promoting the event using social media platforms, print advertising and any other means which
you see appropriate in spreading the word
Setting up the event (chairs and tables will be accessible to you at no charge)
Cleaning up the event ( including garbage, waste, chairs, tables all put back where they belong)
Paying for the event at the agreed upon rate, following your event date
Managing guest list, attendees, and all details day of the event
Promotional Support:
Should you wish for The Rock Spa to promote your event we would be happy to do so. We have two
packages available for purchase:
A)





Basic Promotion Package - $50.00 + tax
Management of your sign up list/attendees using our online ticketing system
Poster on site at The Rock Spa ( instructor creates/designs & delivers – we will post)
Pamphlet/Print Promotional allowance at The Rock Spa ( instructor can leave print materials for
promotion on our counters and in-store)
Newsletter mention ( informational only)
Social Media Post announcing your event ( no specific schedule)
B) Comprehensive Promotion Package - $75.00 + tax
 Creation of a customized Facebook Event Page including inviting our followers
 Newsletter feature with picture or logo, as well as a direct link to your website OR the event link
on www.therockspa.com (over 1000 subscribers)
 Facebook & Twitter posts – 2 per week for 4 weeks prior to your event (over 2000 followers in
total)
 Listing on meetup.com (over 100 members)
 Management of your sign up list/attendees using our online ticketing system
 Poster on site at The Rock Spa ( instructor creates/designs & delivers – we will post)
 Pamphlet/Print Promotional allowance at The Rock Spa ( instructor can leave print materials for
promotion on our counters and in-store)
 Social Media Post announcing your event ( no specific schedule)
Events & Experience Contract 2016 – The Rock Spa
The Rock Spa will be responsible for providing:
A)
B)
C)
D)
E)
F)
G)
Event Listing on the website – www.therockspa.com
Complimentary chairs -30 available
Complimentary tables - 2 banquet tables available & use of our small bistro tables (4)
Ensuring that the Awareness Room is clean and tidy
Garbage’s for use during event
A projection screen & projector ( please bring your own cables to connect as a back up)
Free parking for attendees
Rental Rate Packages:
The rental rate of the Awareness Room depends on your event.
1) If you are holding an event with us, and not selling tickets through us, or in advance but simply
collecting fees /admission at the door or on your own: Package A is for you.
** Package A: $45.00/hour + HST
2) If you require us to sell tickets for you online, and we are going to be collecting payment using
credit card or cash from attendees, Package B is for you.
** Package B: 70/30 % split (for the instructor)
Events & Experience Contract 2016 – The Rock Spa
Checklist of requirements:
1) Social Media Sites. Please enter all web addresses for your social media platforms.
Example: http://www.facebook.com/therockspa
2) Your biography below: (brief, enticing, attention-grabbing, all about YOU)
** 100 WORDS MAX **
My biography:
3) Images – 3 MAX. This will be used on our website, and social media.
a.
b.
c.
d.
JPEG format only
Professional and clear
Three pictures maximum
Combination of pictures of yourself, and images related to your event. ( logo’s accepted)
Events & Experience Contract 2016 – The Rock Spa
Rental Rate Package Selection:
Please mark an “X“ beside the package you are going to select.
Package A --($45/hour + hst)
Package B --(70/40 % SPLIT)
Promotional Package Selection:
Please mark an “X” beside the promotional package you are going to purchase.
Package Basic - $50.00+ tax -Package Comprehensive - $75.00 + tax -I,
(full name)
agree to pay for the promotional package I choose in advance of my event.
Payment options:
1) Credit or Debit Card
2) Cash
3) Cheque
Note: promotional packages will not be implemented without initial advance payment.
Agreement between the Instructor & The Rock Spa
I agree to all of the terms, conditions, packages and options I have chosen and as listed in this Events &
Experiences Contract 2016 with The Rock Spa. By typing my full name and date, I am aware that this is a
legally binding contract.
My full name:
Date:
Events & Experience Contract 2016 – The Rock Spa
FAQ’s:
Q: What if I choose rental Pkg B, but only 3 or 4 attendee’s show up to my event and I don’t make much?
A: Then you will be required to pay $45/hour. If only a few attendees show up, room rental is required
for use of the space and extra staffing.
Q: Can I bring my own catering/food?
A: Absolutely, but you are responsible for all set up, utensils, and absolutely all clean up.
Q: Can I bring alcohol to my event?
A: No. Alcohol is not permitted on premise.
Q: Can I rent the Awareness Room for an entire day?
A: Yes! If you rent the Awareness Room for longer than 5 hours, the rent decreases to $30.00/hour.
Q: How far in advance do you require booking The Awareness Room?
A: We book up fast, the sooner the better! Please email: steph@therockspa.com to reserve your spot!
Q: What if I need to cancel my event?
A: 48 hours’ notice is best, and we do not accept cancellations on weekends as we cannot guarantee
that we will be there to accept and confirm cancellation and notify attendees.
Q: Do you have access to the Internet?
A: Yes, please let us know in advance and we can provide you with a guest password to use for your
event.
Q: Can I bring candles, incense, and/or oils?
A: No. Candles are not permitted, and many people have a severe sensitivity to oils and fragrances.
Unless the event is specific to essential oils and fragrances and it has been pre-approved, please do not
wear perfume or any other fragrances.
Q: Can I bring my kids?
A: Yes. As long as they stay with you in the Awareness Room at all times.
Q: How can I pay? When will I get paid?
A: You can pay with cash, debit or credit card immediately following your event if renting. You will be
paid approximately 1-2 weeks following your event if we are selling tickets for you online.
Q: Will I receive a receipt/invoice for my event?
A: Yes. Please ensure we have all of your up-to-date & correct information.