SAILIS LGA Change of Ownership Report Specification
Version: 0.2
Author: Erik Jansons
Modification Date: 14/11/2013
1. Report/Extract Details
Identifier
SE1027
Name
LGA Change of Ownership
Legacy Ref No
L111, L113
LOTS Name
LOTS23
Description
The report provides advice to Local Government of transfer of ownership or change of ownership name dealings for property in the Local
Government Area for the previous week. Ownership dealings that include the cancellation of a title and issue of a single new title (1-1
relationship) will be reported.
Changes of ownership involving land division dealings are only reported in the LGA Cancellation and New Titles report.
Type
Report and XML Data Extract
CRS Number(s)
Data Source
SAILIS
Delivery Method
Notification email to Local Government Authority
email address. Secure link (https) in email to
download file.
Trigger and
Dependencies
Scheduled
Frequency
Scheduled Weekly
Display Format
PDF and XML Data Extract File
Presentation Format
Textual, A4 landscape for report.
Reporting Tool
TBC
External Stakeholders
Local Government Authorities (68 in total)
Required
Response Time
Overnight Batch Queue
Data Delay
Up to 24 hours
File Ref: Document1
SE01027: LGA Change of Ownership
Page: 1 of 12
2. Selection Criteria (listed in display/selection order)
Field
None
Entity
Input Control
None
Comments
Multi-Select
Mandatory
None
3. Results (listed in display order)
Common Name
Report Label
LOTS Attribute
LOTS Type
title reference
Report Header –
Report Criteria
Report Header –
Report Criteria
(L.G.A.)
Report Header –
Report Criteria
(L.G.A.)
Title
estate type
Estate
title_to_estate.estatype
char(2)
lease reference
Lease Ref
title_ref_in.leaseref
char(10)
total area
Total Area (sqm)
parent title
reference
Old Title
title_ref_in.totarea
title_ref_in.areadec
title_ref_in.titlpref
title_ref_in.titlvol
title_ref_in.titlfol
number(10,4)
char(1)
char(2)
char(4)
char(4)
valuation number
Valuation
valn_master.valgrpno
valn_master.valprpno
valn_master.valsubno
valn_master.valnocd
number(2)
number(5)
number(2)
char(1)
date range
lga group &
sequence no
local government
area name
File Ref: Document1
SAILIS Type
Comments
derived
Reported in report header.
valn_lga_master.lgagroup
valn_lga_master.lgaseq2
number(2)
number(2)
number(2)
number(2)
Reported in report header.
valn_lga_master.lganame
char(20)
varchar2(30)
Reported in report header.
title_ref_in.titlpref
title_ref_in.titlvol
title_ref_in.titlfol
char(2)
char(4)
char(4)
varchar2(2)
varchar2(4)
varchar2(4)
varchar2(2)
decoded to
varchar2(100)
varchar2(2)
varchar2(8)
number(12)
Title reference is a concatenation of title prefix,
volume, “/” and folio attributes. If a new title was issued
as part of the ownership change dealing, the new title
details are reported.
Decoded value is displayed. Easement only titles
(estate type A, B, E, J) are not reported.
varchar2(2)
varchar2(4)
varchar2(4)
Title reference is a concatenation of title prefix,
volume, “/” and folio attributes. Old title reference is
reported if a new title was issued as part of the
ownership change.
number(2)
number(5)
number(2)
derived
SE01027: LGA Change of Ownership
Page: 2 of 12
Common Name
Report Label
LOTS Attribute
LOTS Type
SAILIS Type
valuation status
Status
title_val_rel.valnseq
number(2)
derived
future valuation
number
Future Valuation
dl20_renumcanc.fvalgrpn
dl20_renumcanc.fvalprpn
dl20_renumcanc.fvalsubn
dl20_renumcanc.fvalnocd
other title
message
Other Title Msg
number(2)
number(5)
number(2)
char(1)
derived
number(2)
number(5)
number(2)
derived
derived
hundred name
reference parcel
Hundred
Ref Section
suburb name
plan type and
number
parcel type and
number
previous
ownership
number
previous owner
names / capacity
Area Name
Plan No
hundred_master.hundname
plan_to_hundred.refsecpt
plan_to_hundred.refsectp
plan_to_hundred.refsecno
suburb_master.suburbna
plan_sys_index.plidtype
plan_sys_index.plnumber
parcel_sys_index.parctype
parcel_sys_index.parcelno
owners.ownerno
owners.ownercd
char(21)
char(1)
char(1)
char(6)
char(21)
char(1)
char(6)
char(1)
char(6)
number(7)
char(1)
varchar2(21)
varchar2(1)
varchar2(2)
varchar2(6)
AS4590
varchar2(1)
varchar2(6)
varchar2(2)
varchar2(6)
number(18)
derived
Old Owner Names
dl18_owner_name.onkeyname
dl18_owner_name.nametitl
char(46)
char(4)
varchar2(100)
varchar2(200)
varchar2(4)
office document
number
Document
sale price
sale type
document
execution date
applicant name /
capacity
Sale Price
Sale Type
Sale Date
aries_document.odocpref
aries_document.odocno
aries_document.odocsuff
aries_document.consider
aries_document.saletype
aries_document.docdate
char(3)
number(8)
char(1)
number(8)
number(1)
number(8)
varchar2(6)
number(8)
varchar2(1)
number(10)
number(2)
date
Applicant Names
dl18_owner_name.onkeyname
dl18_owner_name.nametitl
char(46)
char(4)
varchar2(100)
varchar2(200)
varchar2(4)
new ownership
New Ownership
owners.ownerno
number(7)
number(18)
File Ref: Document1
Parcel No
Old Ownership
SE01027: LGA Change of Ownership
Comments
All current, proposed cancelled and proposed current
valuation numbers are reported.
Future (renumbered) valuation numbers are reported.
If valuation no also has other current titles linked to the
valuation, then message “*** OTHER TITLES ARE
LINKED TO THIS VALUATION RECORD ***” is reported.
If multiple land parcels exist, only the lowest numbered
plan and parcel details are reported for the title.
If multiple land parcels exist, only the lowest numbered
plan and parcel details are reported for the title.
SAILIS will provide full length previous owner names
(100 char given names + 200 char surname /
organization name). Name and capacity is
concatenated.
Only first 3 characters of SAILIS document prefix will
be reported.
SAILIS will provide full length applicant names (100
char given names + 200 char surname / organization
name) Name and capacity is concatenated. All
capacities are reported.
Page: 3 of 12
Common Name
Report Label
number
new owner names
/ capacity
New Owner
Names
owner address
Address
Summary total
displayed at end
of report.
LOTS Attribute
owners.ownercd
dl18_owner_name.onkeyname
dl18_owner_name.nametitl
LOTS Type
char(1)
char(46)
char(4)
dl16_owner_num.addrlne1
varchar2(23)
dl16_owner_num.addrlne2
varchar2(23)
dl16_owner_num.addrlne3
varchar2(23)
Total No Of Ownership Changes Reported and Charged:
SAILIS Type
derived
varchar2(100)
varchar2(200)
varchar2(4)
AS4590
structured
address fields
Comments
SAILIS will provide full length new owner names (100
char given names + 200 char surname / organization
name) Name and capacity is concatenated.
SAILIS AS4590 structured address data is
concatenated. Business Rule BR4
Sum of ownership changes reported and charged.
Refer Business Rules 1 and 6.
4. LOTS Data Elements not required for SAILIS report)
Common Name
title system
number
part indicator
previous number
of owners
number of
applicants
new number of
owners
File Ref: Document1
Report Label
LOTS Attribute
LOTS Type
SAILIS Type
aries_rpt_susp.stitleno
number(7)
Parcel
No of Props
propship_landesc.partind
owners.noofown
number(1)
number(2)
number(1)
number(3)
No of Apps
aries_document.noofown
number(2)
number(3)
No of Props
owners.noofown
number(2)
number(3)
Comments
Does not appear in printed report or xml extract
SE01027: LGA Change of Ownership
Does not appear in xml extract (or printed report?)
Reported in text version only, not included in xml
version. Minimal value in reporting.
Reported in text version only, not included in xml
version. Minimal value in reporting.
Reported in text version only, not included in xml
version. Minimal value in reporting.
Page: 4 of 12
5. Business Rules
1. Report processing
When scheduled, this report processes all new registered Change of Ownership or Change of Ownership Name dealings
since the previous reporting run. This includes Ownership dealings that may include the cancellation of a title and issue of a
new title (1-1 relationship only). Easement only titles (estate type A – right of way, B – free and unrestricted right of way, E –
easement only, J – profit a prendre) are not processed or reported.
In addition any Change of Ownership or Change of Ownership Name dealings listed in the suspense file are also processed
under Business Rule 2.
For a new Change of Ownership or Change of Ownership Name dealing processed, for each title all current, proposed
cancelled or proposed current valuation numbers for the title are determined from title to land parcel to valuation
relationships. If any current, proposed cancelled or proposed current valuation numbers for the title is found, then the
ownership change details will be reported and charged to the client.
If the title does not have any current, proposed cancelled or proposed current valuation number, the applicable Local
Government Authority cannot be determined and the ownership change will not be reported, but the title will be added to the
suspense file for future processing
This report is generated for each Local Government Authority to report on dealings for property in their Local Government
Area. A null report will still be generated if there are no ownership transfers or ownership name change dealings to report.
2. Suspense file
Titles with Change of Ownership or Change of Ownership Name dealings with no current, proposed cancelled or proposed
current valuation number are held in a suspense file to be processed for the next reporting run.
When processing the suspense file, if a title now has a current, proposed cancelled or proposed current valuation number,
then the ownership change details will be reported and charged to the client and the title will then be removed from the
suspense file list.
If a title does not have a current, proposed cancelled or proposed current valuation number then it will be retained on the
suspense list to be processed again in the next reporting run.
3. Valuation numbers reported
All current, proposed cancelled or proposed current valuation numbers will be reported for the title. If a valuation number
also has other current titles linked to the valuation, then message “*** OTHER TITLES ARE LINKED TO THIS VALUATION
RECORD ***” is reported.
4. Concatenated address
File Ref: Document1
Address information is concatenated from structured AS4590 address fields as per SAILIS UI Address Standards Extract
attached.
SE01027: LGA Change of Ownership
Page: 5 of 12
SAILIS UI Address
Standard Extract.docx
5. Display order
Each title with an ownership change is displayed on a new page. Display ownership changes sorted in order of
1. ascending ‘Title’
6. Summary Total and Charging
Ownership changes that are reported will be charged to the client as per Real Property Regulations 2009, if the title involved
has at least one valid current, proposed cancelled or proposed current valuation number reported. Refer Business Rules 1
and 2.
The total number of Ownership Change dealings reported and charged to the client is reported in the summary at the end of
the report. Charges are recorded in SAILIS and invoiced to the client through LSG financial processes.
7. Report backup.
File Ref: Document1
LSG shall be able to access a copy of any report generated for any agency for a period of 90 days.
SE01027: LGA Change of Ownership
Page: 6 of 12
6. SAILIS Report Example
Below is a mock-up of the report/extract in the skin and layout of user interface elements that LSG has chosen for SAILIS. This mock-up is close, but perhaps not
identical, to the report/extract that will finally be delivered. Font size is Calibri 10.
Title
CT 5529/108
Estate
FEE SIMPLE
Valuation
170054904*
Hundred
ADELAIDE
Old Ownership
11133204
Lease Ref
Total Area (sqm)
769 APPROX
Future Valuation
Status
CURRENT
Ref Section
Area Name
P SE 308
CAMPBELLTOWN
Old Owner Names
SUSAN JOAN THORN
GLEN CARTERER THORN
MARGARET OLIVE CHOATE
Document
Sale Price
TA 11835945
$0
Applicant Names
DECD MARGARET OLIVE CHOATE
EXEC AUSTRALIAN EXECUTOR TRUSTEES LTD
Document Ref
Purchase Price
T 11835946
$0
Applicant Names
SUSAN JOAN THORN
GLEN CARTERER THORN
New Ownership
0827652*
File Ref: Document1
Old Title
*** OTHER TITLES ARE LINKED TO THIS VALUATION RECORD ***
Plan No
Parcel No
D 8271
AL 5
Sale Type
3
Sale Date
18/10/2012
Sale Type
3
Sale Date
18/10/2012
New Owner Names
SUSAN JOAN THORN
GLEN CARTERER THORN
Address
7 CARALUE ST, PORT WILLUNGA, SA 5173
SE01027: LGA Change of Ownership
Page: 7 of 12
Total No Of Ownership Changes Reported And Charged:
File Ref: Document1
1
SE01027: LGA Change of Ownership
Page: 8 of 12
7. Existing LOTS Report Example (formatted text version)
PROCESS DATE- 14/01/2013
L O T S
PROCESS PERIOD : 02/12/2012 - 01/01/2013
MONTHLY
L G A
REPORTS
CHANGE OF OWNERSHIP FOR L.G.A.
REPORT NO
-
PAGE NO
-
23
2
L.G.A. - 1700 CAMPBELLTOWN
TITLE REF - CT 5529/108
EST - FEE SIMPLE
PRESENT VALUATION NO(S)
17 00549 04 *
STATUS
CURRNT
LEASE REF. -
FUTURE VALUATION NO
PROPERTY LOCATIONHUNDRED NAME - ADELAIDE
PLAN - D 8271
PARCELALLOT 5
TOTAL AREA
0.0769 APPROX
PREVIOUS OWNER DETAILS
-
REF. SECTION - P S 308
SUSAN JOAN THORN
GLEN CATERER THORN
MARGARET OLIVE CHOATE
IN AREA NAMED CAMPBELLTOWN
OWNERSHIP NO - 11133204
NO. PROPS
3
NO. PROPS
2
CHANGE OF PROPRIETORSHIP DETAILS
DOC.REF - TA 11835945
PURCHASE PRICE $0
SALE TYPE - 3
APPLICANT(S) - DECD MARGARET OLIVE CHOATE
EXEC AUSTRALIAN EXECUTOR TRUSTEES LTD.
SALE DATE - 18/10/2012
NO. APPS
1
DOC.REF - T
11835946
APPLICANT(S) -
SALE DATE - 18/10/2012
NO. APPS
2
CURRENT REGISTERED PROPS ADDRESS -
PURCHASE PRICE SUSAN JOAN THORN
GLEN CATERER THORN
$0
SALE TYPE - 3
GLEN CATERER THORN
SUSAN JOAN THORN
7 CARALUE ST PORT WILLUNGA 5173
OWNERSHIP NO - 0827652*
COPYRIGHT 14/01/2013
File Ref: Document1
SE01027: LGA Change of Ownership
Page: 9 of 12
8. Existing LOTS Report Example (xml data extract version and dtd validation file)
<?xml version="1.0"?>
<!-- Data File of LOTS Report 23 for LGAs -->
<!DOCTYPE LOTS_Report_23 SYSTEM "LOTS_Report_23_20020828.dtd">
<LOTS_Report_23>
<Rep23_Header_Info>
<LGA_No>7400</LGA_No>
<LGA_Name>FLINDERS RANGES 2
</LGA_Name>
<LSG_Report_Type>LOTS REPORT 23</LSG_Report_Type>
<LSG_Report_Title>LOTS MONTHLY REPORT 23: CHANGE OF OWNERSHIP FOR L.G.A.</LSG_Report_Title>
<Report_Date>
<Year>2013</Year>
<Month>01</Month>
<Day>14</Day>
</Report_Date>
<Period_Start>
<Year>2012</Year>
<Month>12</Month>
<Day>02</Day>
</Period_Start>
<Period_End>
<Year>2013</Year>
<Month>01</Month>
<Day>01</Day>
</Period_End>
<Copyright_Notice>DAIS LSG 14/01/2013</Copyright_Notice>
</Rep23_Header_Info>
<Change_Of_Ownership>
<Title_Details>
<Title_Ref>
<Title_Prefix>CT</Title_Prefix>
<Title_Volume>5169</Title_Volume>
<Title_Folio>598 </Title_Folio>
</Title_Ref>
<Estate_Desc>FEE SIMPLE
</Estate_Desc>
File Ref: Document1
SE01027: LGA Change of Ownership
Page: 10 of 12
</Title_Details>
<Present_Valn_Nos>
<Valn_Details>
<Valn_No>
<Valn_Group>74</Valn_Group>
<Valn_Prop>00389</Valn_Prop>
<Valn_Sub>49</Valn_Sub>
<Valn_ChkDgt>1</Valn_ChkDgt>
</Valn_No>
<Valn_Status>CURRNT </Valn_Status>
<Other_Title_Msg>## OTHER CURRENT TITLES ARE LINKED TO THIS ASSESSMENT ##</Other_Title_Msg>
</Valn_Details>
</Present_Valn_Nos>
<Property_Details>
<Hundred_Name>PICHI RICHI
</Hundred_Name>
<Ref_Section>
<Ref_Sect_Part_Ind>F</Ref_Sect_Part_Ind>
<Ref_Sect_Parcel>S</Ref_Sect_Parcel>
<Ref_Sect_Number>275 </Ref_Sect_Number>
</Ref_Section>
<Suburb_Name>QUORN
</Suburb_Name>
<Plan_Parcel>
<Plan_Id>
<Plan_Type>D</Plan_Type>
<Plan_Number>1104 </Plan_Number>
</Plan_Id>
<Parcel_Id>
<Parcel_Type_Desc>ALLOT </Parcel_Type_Desc>
<Parcel_Number>58 </Parcel_Number>
</Parcel_Id>
</Plan_Parcel>
</Property_Details>
<Previous_Owner_Details>
<Previous_Owner>
<Owner_Name>ANDREW GRANT ECKERT
</Owner_Name>
</Previous_Owner>
<Previous_Owner>
<Owner_Name>CAROLYN MARGARET ECKERT
</Owner_Name>
</Previous_Owner>
</Previous_Owner_Details>
<Details_Of_Sale>
File Ref: Document1
SE01027: LGA Change of Ownership
Page: 11 of 12
<Sale_Document>
<Document_Pref>T </Document_Pref>
<Document_No>11843223</Document_No>
</Sale_Document>
<Sale_Price>000380000</Sale_Price>
<Sale_Type>2</Sale_Type>
<Sale_Date>
<Year>2012</Year>
<Month>10</Month>
<Day>31</Day>
</Sale_Date>
<Applicant>
<Owner_Name>WILLIAM THOMAS SCOTT
</Applicant>
<Applicant>
<Owner_Name>KATRINE PETA FELS
</Applicant>
</Details_Of_Sale>
<Current_Owner_Details>
<Current_Owner_Id>
<Owner_No>1599554</Owner_No>
<Owner_ChkDgt>9</Owner_ChkDgt>
</Current_Owner_Id>
<Current_Owner>
<Owner_Name>WILLIAM THOMAS SCOTT
</Current_Owner>
<Current_Owner>
<Owner_Name>KATRINE PETA FELS
</Current_Owner>
<Address>PO BOX 115 MORGAN 5320
</Current_Owner_Details>
</Change_Of_Ownership>
<Rep23_Ctrl_Totals>
<Ownership_Change_Count>0001</Ownership_Change_Count>
</Rep23_Ctrl_Totals>
</LOTS_Report_23>
File Ref: Document1
</Owner_Name>
</Owner_Name>
</Owner_Name>
</Owner_Name>
</Address>
SE01027: LGA Change of Ownership
Page: 12 of 12