Program Director
Girls on the Run® of Bluff Country
Job Description
Position Reports to: Board of Directors
Hours: 800 hours over 12 months; approximately 16 hours per week
Position Overview
This position is responsible for managing the day-to-day operations of the program at all sites and
within the designated Girls on the Run® of Bluff Country territory. In general, the Program
Director is responsible for the actual work of the organization, delegating to volunteer site liaisons
where appropriate. This position requires accurate and timely reporting of information to the
Program Administrator and to the Board. He or she must also be able to carry out directives from
the Board of Directors.
The Program Director serves as a link between the Board of Directors and the coaches, girls and
families we serve. The Program Director is responsible for supporting volunteer liaison staff as
well as managing large numbers of volunteers. He or she plays a critical role in new site
evaluation and development. By definition, non-profit organizations serve the public. The
Program Director promotes the program by living the GOTR values, and working to recruit
dedicated volunteers to create a safe and high quality program within the designated territory.
Responsibilities
Program Site Responsibilities
 Responsible for solidifying program site agreements, coordinating
logistics including insurance and any applicable fees.
 Responsible for working with site liaisons to ensure program logistics are
confirmed such as: program dates an times, program location, rainy day
arrangements, school district’s calendar for minimum days and vacation
days and child care arrangements post program.
 Responsible for the creation and distribution of program and 5k
registration materials and for providing content of said materials to web
site manager and/or Administrative Director;
 Responsible for providing coaches with equipment, curriculum and
support necessary to facilitate program.
 Responsible for making roster assignments for Red Wing Sites and
providing mentorship to site liaison’s assignment of this task.
 Responsible for communication with GOTR families by providing a
registration packet that includes health forms, releases and an uplifting
Opening Letter as well as all necessary communication to families during
the season (ie: transportation waivers for community service project).
Volunteer Coach Recruitment:
 Responsible for posting and maintaining volunteer postings with volunteer
organizations and websites (YMCA, schools, United Way).
 Responsible for recruitment and screening of all volunteer coach
applications and processing all steps including reference checks, CPR
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certification, and criminal background checks. (Coach recruitment can be
delegated to the site liaison but all screenings must be completed by the
Program Director.)
Responsible for assigning coaches to program sites and coordinating the
volunteer’s request for a specific location or time, and creating a
telephone tree for coaches and substitute coaches.
Responsible for organizing and delivering the coach training, CPR
training, and ongoing seasons communication.
Responsible for completing tasks within the constraints of the budget and
communicating to the Executive Director any significant discrepancies
between anticipated expense vs. actual expense.
Program Enrollment
 Responsible for working with the Executive Director to determine
methods for marketing the program and assisting in the execution of the
marketing plan.
 Responsible for achieving an average of 12 girls per program with a
maximum of 15.
 Responsible for handling individual hardship cases that do not qualify for
the sliding fee scale rate reduction.
 Responsible for the collection and reconciliation of all program fees,
including requesting unpaid fees if the situation arises.
Program Site Management
 Responsible for a minimum of two site visits per program per season,
providing evaluation for Safety and Quality programming and providing
coaching support and encouragement.
 Responsible for substituting at the Red Wing program sites when a coach
is unable to make practice and no substitute coaches are available.
 Responsible for ensuring the community service component is executed
and supporting the coaches as needed throughout the season.
 Ensuring all coaches and girls attend the end of season celebration
banquet.
 Provide 5K Event flyers to the sites and ensuring they are distributed to
schools, YMCA, funders and program supporters.
 Facilitate evaluation process for girls in program, families and coaches
and report these results to Executive Director for data management.
 Be available to problem solve and support GOTR families with concerns
or questions and coaches with concerns and questions
Organizational Support:
 Responsible for helping support the organization in areas outside of
programming when needed in the areas of administration (ie: getting data
to Administrative Director for grant writing purposes), volunteerism (ie:
Brave New Girls Workshop), fundraising and marketing.
 Administrative responsibilities include collaboration with Administrative
Director in re development of procedures pertaining to program delivery.
 Volunteer responsibilities include helping out at community events to help
raise awareness about our organization, or in support of a partnership we
have established.
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Marketing responsibilities include but are not limited to providing input on
the content of and assistance with distribution of flyers at community
races, in local businesses, YMCA’s, schools.
Presenting to organizations and individuals for financial and in-kind
support of the GOTR program
Manage a large pool of volunteers for GOTR season, Awards Banquet
and Girls on the Run 5K.
Fundraising responsibilities include identifying fundraising projects within
a community and mentoring site liaisons to do same. Also includes
recruiting and or encouraging GOTR families to work or attend
fundraising events.
Communication with GOTRI
 Responsible for application submission to GOTRI for National Race
Series series, race t-shirts, medals, and all 5K supplies.
 Responsible for ordering program, t-shirts, water bottles, Kellogg’s
snacks, New Balance Running Shoe Certificates for girls in financial
need, Secret, and Goody’s Team Stay Put incentives.
 Ordering curriculum and ensuring that we maintain up to date and
complete copies of reusable curriculums.
Communication with Administrative Director and Board of Directors
 Attending Board meetings as needed.
 Presenting to the Board updated news, reports and needs of the program.
 Participate in scheduled staff meetings with Administrative Director and
Board chair.
Assumptions
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Demonstrates passion and enthusiasm for the mission.
Maintains positive relationships with students, volunteers, staff, Executive
Director, and the Board of Directors.
Maintains a lifestyle consistent with GOTR values.