BAY COUNTY TPO
MEETING MINUTES
12-3-14
BAY COUNTY TRANSPORTATION PLANNING ORGANIZATION (TPO)
December 3, 2014 MEETING MINUTES
West Florida Regional Planning Council
(Designated staff)
Bay County Government Center
840 West 11th Street
Panama City, Florida
Members attending:
Commissioner Rodney Friend, Chairman
Commissioner Mike Nichols, Vice Chair
Commissioner Bill Dozier
Commissioner Mike Nelson
Commissioner Guy Tunnell
Commissioner Pamn Henderson
Mayor Walter Kelley
Mayor Greg Brudnicki
Mayor Gayle Oberst
Councilman John Reichard
Councilman Mike Miller
City of Lynn Haven
City of Panama City
Bay County
Bay County
Bay County
City of Callaway
City of Lynn Haven
City of Panama City
City of Panama City Beach
City of Panama City Beach
City of Parker
Others attending:
David Haight
Wiley Page
John Fielding
Philip LeGrand
Keith Bryant
Angela Bradley
Lamar Hobbs
Mark Mackey
Ken Schnell
Keith Bryant
Ed Smith
John S. Robbins
Lynn Cherry
John D. Lincoln
Mayor Thomas Abbott
John Alaghemand
Tommy Barfield
Starsky Harrell
Carter Johnson
Michael Lewis
Vickie Kent
Cheryl McCall
Bryant Paulk
Jared Perdue
Jason Peters
Maria Showalter
Iris Walden
Nancy Lohr
Atkins
Atkins
Atkins
Atkins
Bay County
Bay County
Bay County
Bay County
Bay County
Bay County
Bay County
Bay Solutions
Carpe Diem
CAC
City of Callaway/WFRPC Board Chair
City of Panama City Beach
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
FDOT
First Transit Inc.
BAY COUNTY TPO
MEETING MINUTES
12-3-14
Ben Kleine
John Skaggs
Josie Ferraioli
John Finch
Alan Roberts
Jay Trumbull
Arthur Cullen
W.C. Henry
Brittany Ellers
Gary Kramer
Jill Lavender
Mary Bo Robinson
Mary Beth Washnock
Brian Youpatoff
Panama City News Herald
NSA Panama City/ TCC Member
Sunshine Shuttle
Sunshine Shuttle
Sunshine Shuttle
State Representative
Public
TPO Attorney
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
TPO Staff
C.
CALL TO ORDER /PLEDGE/ INVOCATION
Chairman Friend called the meeting to order and led the pledge. Commissioner Dozier led the
invocation.
D.
APPROVAL OF AGENDA
The CAC requested the TPO add consideration of the Gulf Coast Parkway feasibility study and
reaffirmation of TPO support of alternative seventeen.
Mayor Kelley moved to approve the agenda with the add-on item. Commissioner Dozier
seconded the motion and it was passed unanimously.
E.
F.
PUBLIC FORUM
There were no public speakers.
CONSENT AGENDA
1. Approval of September 24, 2014 TPO Meeting Minutes
2. Consideration of Resolution BAY 14-34 Endorsing the Bay County Transportation
Disadvantaged Service Plan (TDSP) 2014 Major Update
3. Consideration to Surplus Transit Vehicles #680 (2004 Chevrolet Uplander Van) and #786 (2005
Ford E450)
4. Consideration of Delegating the Transit Systems Program Administrator, Currently Ms. Angela
Bradley, and His or Her Designee to Authorize all Transit Related Invoices, Purchase Orders,
Change Orders and Other Transit Related Financial Documents on Behalf of the Bay County
TPO
5. Consideration of Resolution BAY 14-36 Approving the 2014 Title VI and Nondiscrimination
Policy and Plan Including Limited English Proficiency
Commissioner Nelson moved to approve the consent agenda. Commissioner Tunnell
seconded the motion and it was passed unanimously.
BAY COUNTY TPO
MEETING MINUTES
12-3-14
G.
ACTION ITEMS:
1. Consideration of Resolution BAY 14-33 Accepting the FY 2016 - FY 2020 Florida Department
of Transportation (FDOT) Tentative Five-Year Work Program
Ms. Regina Battles, FDOT, gave a brief overview of the entire 16 county district. She then went
into further detail of the Bay County TPO specific projects. The TCC and CAC recommended
approval of this item with the addition of funding information system maintenance through year
2020.
Mayor Kelley moved to approve the Chairman sign Resolution BAY 14-33 accepting the FY
2016-FY 2020 Florida Department of Transportation (FDOT) Tentative Five-Year Work
Program with the addition of funding Information System maintenance through year 2020.
Commissioner Henderson seconded the motion and it was passed unanimously.
2. Consideration of Resolution BAY 14-35 Adopting the Bay County TPO Long Range
Transportation Plan (LRTP) Goals and Objectives
Mr. Wiley Page, Atkins, presented this item to the board. The steering committee for this
particular task is comprised of advisory committee members that have met and reviewed the goals
and objectives. Ultimately the steering committee felt that it would be best to add a goal with an
emphasis on roadway level of service geared to areas of economic benefit, such as the port. The
TCC and CAC recommended that addition of this goal as #8. Mr. Page explained that the order of
the goals will be further reviewed in a later meeting and it is not necessary for the board to rank
the goal, however it is at their discretion. Mr. Page also presented the board with a new
recommended mission statement. The altered mission statement is recommended to read "To
enhance the existing transportation system, in a manner that is safe, integrated, and socially
responsible, while supporting the economic development of the region that we live, work,
worship, and play". The TCC and CAC recommended approving the altered mission statement
with the statement ending after the word "region". Mr. Page also touched on the use of a new
online social media tool, Mindmixer, as a platform for more involvement.
Commissioner Nelson moved to approve the Chairman sign Resolution BAY 14-35 adopting
the Bay County TPO Long Range Transportation Plan (LRTP) Goals and Objectives with
the additional goal as #8. This motion also included the approval of the new mission
statement recommended by the CAC and TCC. Councilman Miller seconded the motion
and it was passed unanimously.
3. Consideration of Adoption of the Federal Fiscal Year (FFY) 2014/2015 Federal Transit
Administration (FTA) Section 5307 Grant Application Program of Projects
Ms. Angela Bradley, Bay County, presented this item to the board. Notice is hereby given that the
Bay County Transportation Planning Organization is applying to the Federal Transit
Administration (FTA) for a section 5307 Urbanized Area Formula Grant providing capital and
operating assistance to the public transportation system operated as Bay Area Transportation/Bay
Town Trolley for FFY 2014/2015. Bay Transportation provides paratransit service throughout
Bay County and Bay Town Trolley operates a fixed-route system with deviation in portion of the
urbanized are. Ms. Bradley explained that the program of projects is in line with the request of
last year and the Transportation Improvement Plan. The only addition is for the Transportation
Development Plan major update in the amount of $200,000. Mayor Kelley asked why this is
being requested when 2014 is almost over. Ms. Bradley explained that staff is still catching up
with tasks that slipped during the transition of the new operator/manager and conduit. Staff will
come before the board again for the Fiscal Year 2015.There was further general discussion.
BAY COUNTY TPO
MEETING MINUTES
12-3-14
Commissioner Dozier moved to approve adoption of the Federal Fiscal Year (FFY) 20142015 Federal Transit Administration (FTA) Section 5307 Grant Application Program of
Projects. Mayor Brudnicki seconded the motion and it was passed unanimously.
4. Appointment of a TPO Member and Alternate to Serve on the Metropolitan Planning
Organization Advisory Council (MPOAC) for Calendar Year 2015
Ms. Mary Bo Robinson informed the board that the Metropolitan Planning Organization
Advisory Council (MPOAC) is made up of representatives from Metropolitan Planning
Organizations around the state. The current representative for Bay County TPO is Mayor Kelley
and the alternate is Commissioner Friend. Ms. Robinson explained to the board that they could
reaffirm the current representatives or nominate new ones.
Commissioner Nelson moved for Mayor Walter Kelley to remain the TPO representative
and Commissioner Friend remain the alternate for the Metropolitan Planning Organization
Advisory Council (MPOAC) for Calendar Year 2015.
5. Appointment of a TPO Member and Alternate to Attend Metropolitan Planning Organization
Advisory Council (MPOAC) Institute Workshop for Elected Officials in Calendar Year 2015
Ms. Mary Bo Robinson presented this item to the board. She explained that every year the
Metropolitan Planning Organization (MPOAC) holds a 2 day workshop for elected officials to
learn about transportation in all levels. It is recommended that a member that has not attended be
nominated. Commissioner Tunnel disclosed that he has not attended.
Mayor Kelley moved to appoint Commissioner Tunnell as the TPO member to attend the
Metropolitan Planning Organization Advisory Council (MPOAC) Institute Workshop for
Elected Officials in Calendar Year 2015. Commissioner Dozier seconded the motion and it
was passed unanimously.
6. Consideration of Approval of Bay Town Trolley Operations and Maintenance Complex
Construction Contract Change Order Number 2 Authorizing Additional Phased Work Based on
Funds Returned Through the Value Engineering (VE) Process
Mr. Phil LeGrand, Atkins, updated the committee on the current status of the Public
Transportation Facility. He explained that reductions in cost elsewhere allowed for an alternative
addition of an employee parking lot. The recommendation is for approval of adding Bid Additive
Number 2 additional employee/visitor parking, in the amount of $57,361 to the contract using
funds returned through the VE process amounting to $61,235.
Mayor Oberst moved to approve the Bay Town Trolley Operations and Maintenance
complex construction contract change order number 2 authorizing additional phased work
based on funds returned through the value engineering (VE) process. Councilman Miller
seconded the motion and it was passed unanimously.
7. Consideration of Bay Town Trolley Bus Stop Americans with Disabilities Act (ADA)
Remediation Change Order Number 4 Approving an Extension of the Contract Time for the
Previously Selected Contractor, Coastline Engineering and Construction, Inc.
Mr. Phil LeGrand, Atkins, explained that this is to grant an extension to the contract period of 60
days from December 5th. The contract extension has no associated cost. He updated the board of
the progress of the project.
BAY COUNTY TPO
MEETING MINUTES
12-3-14
Commissioner Tunnell moved to approve Bay Town Trolley Bus Stop Americans with
Disabilities Act (ADA) remediation change order number 4 approving an extension of the
contract time for the previously selected contractor, Coastline Engineering and
Construction Inc. Councilman Miller seconded the motion and it was passed unanimously.
8. Consideration of Resolution BAY 14-37 Authorizing and Approving the Bay County Board of
County Commissioners Transit/Budget Office's Transit Systems Program Administrator and His
or Her Designee to Apply for and Execute Public Transportation Grant Agreements with the
Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) and to
File Certifications and Assurances or Other Required Documents with the Grant Applications on
Behalf of the Bay County TPO
Ms. Angela Bradley explained that Ms. Lohr, Bay Town Trolley manager, was approved to apply
for and execute Public Transportation Grant Agreements with the Federal Transit Administration
(FTA) and Florida Department of Transportation (FDOT) and to File Certifications and
Assurances or Other Required Documents with the Grant Applications on Behalf of the Bay
County TPO. Bay County Board of County Commissioners has since become the funds conduit
for the Bay County TPO Transit System, therefore the task should shift to the Transit/Budget
Office's Transit Systems Program Administrator.
Mayor Brudnicki moved to approve Resolution BAY 14-37 authorizing and approving the
Bay County Board of County Commissioner Transit/Budget Office's Transit Systems
Program Administrator and his or her designee to apply for and execute Public
Transportation Grant Agreements with the Federal Transit Administration (FTA) and
Florida Department of Transportation (FDOT) and to file certifications and assurances or
other required documents with the Grant application on behalf of the Bay County TPO.
9. Add On Item: Consideration of Gulf Coast Parkway Feasibility Study.
Mr. Youpatoff explained that this item is at the request of the CAC. At the Advisory committee meeting,
the Gulf Coast Parkway was discussed and it came to light that there were other alternatives that could be
used. The CAC is requesting TPO support.
Mayor Kelley moved to direct TPO staff to develop a letter for the TPO Chairman to sign
reaffirming TPO support of alternative seventeen for the Gulf Coast Parkway Feasibility
Study. Commissioner Dozier seconded the motion and it was passed unanimously.
H.
I.
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UPDATE
Mr. Bryant Paulk, FDOT, explained to the board that due to changes to the Florida legislative
session calendar the FDOT Work Program schedule will be completed earlier in 2015. He also
gave a brief update regarding the Front Beach Road and County Road 77 transfers. More
information is expected to be presented at the next TPO meeting.
REVIEW/INFORMATION ITEMS
1. General Planning Consultant (GPC) Selection Process Update
Ms. Jill Lavender presented this item to the committee. She explained the events that will occur to
finish the General Planning Consultant (GPC) selection process. Staff will come before the TPO
and committees in April 2015 for approval of a firm. There was no further discussion.
2. Draft Interlocal Agreement for Creation of the Bay County TPO
BAY COUNTY TPO
MEETING MINUTES
12-3-14
Ms. Jill Lavender explained that the Interlocal Agreement outlines the responsibilities of the
parties that make up the TPO membership in carrying out and a continuing, cooperative and
comprehensive transportation planning process. This item is a draft that will be brought before
the board for approval at the next meeting.
3. Draft Agreement for Professional Staff Services by and Between the West Florida Regional
Planning Council (WFRPC) and the Bay County TPO for the Panama City Urbanized Area
Ms. Jill Lavender explained that the Staff Services Agreement between the TPO and the WFRPC
outlines the responsibilities of the WFRPC staff in maintaining and carrying out the
administrative and technical support for the transportation planning process for the TPO. This
item will be brought before the TPO for approval at the next meeting. Commissioner Nelson
asked about the changes in responsibility regarding the transit changes. Ms. Robinson explained
that staff coordinates extensively with the new responsible parties. There was further general
discussion.
4. Review of the Fiscal Year 2014 Transit Development Plan (TDP) Annual Update Report
Ms. Angela Bradley explained to the board that the Annual Report is required of each transit
property in Florida that receives State Transit Block Grant funding. She also mentioned that the
level of service originally established has been maintained. Chairman Friend took this
opportunity to commend the great job and transition of Bay County and First Transit.
5. Sunshine Shuttle and Limousine Services Overview
Mr. John Finch, Sunshine Shuttle and Limousine owner gave the committee a brief presentation
on the services offered by the company in the surrounding areas. Mr. Finch offered services to the
municipalities of Bay County for the future. There was further discussion in regards to
outsourcing services and partnering with the company.
6. Update on the Bay County TPO Operations and Maintenance Facility Construction for the Public
Transportation Facility
This item was discussed in action item 2.
7. Bay Town Trolley and Bay Area Transportation System Updates with Operating Reports
Ms. Lohr gave the committee an operating report for the Bay Town Trolley and Bay Area
Transportation System. There was concern regarding the decrease in revenue as well as ridership.
Ms. Lohr mentioned that the CAC had the same concern assured the board that she would look
further into the issue and bring any information back to the board.
8. Bay Town Trolley Transit Advertising Update
Ms. Lohr presented the committee with internal and external advertisement examples and
estimates for the Bay Town Trolley. There was lengthy discussion in regards to the
advertisements on the back of the buses. Chairman Friend told Ms. Lohr that the board is ready to
have an action item on the subject. Mayor Oberst reminded the board and staff of the ordinances
prohibiting advertisement on the bus shelters in certain cities. There was concern of updated
information on routes and service to which Ms. Lohr and Ms. Bradley explained that a
comprehensive operations analysis could be done to obtain that information.
J.
OTHER BUSINESS
BAY COUNTY TPO
MEETING MINUTES
12-3-14
Commissioner Dozier took this opportunity to inform the board that the Memorandum of
Understanding between the Bay County TPO and Bay County is being reviewed and will be
brought before the board at the next meeting.
There being no further business the meeting adjourned at 5:01 p.m.
Approved by TPO
DATE: February 25, 2015
SIGNED: __________________