CAQH ProView™ Extract Guidelines for Participating Organizations Please note this is a draft document. Changes may be made to these extract specifications since the CAQH ProView system is still in development. CAQH will distribute the final version of this document as soon as it is available. © 2014 CAQH, All Rights Reserved. CONTENTS 1 INTRODUCTION 1.1 1.2 1.3 3 OVERVIEW PURPOSE TARGET AUDIENCE 3 3 3 2 EXTRACT SUBMISSION 2.1 2.2 3 USING PARTICIPATING ORGANIZATION USER INTERFACE USING EXTRACT SERVICES 3 3 3 EXTRACT RETRIEVAL 4 4 EXTRACT TYPES 4 4.1 4.2 STANDARD EXTRACT CUSTOM EXTRACT 4 4 5 EXTRACT CONTENT 5.1 5.2 5.3 5.4 5.4.1 5.4.2 5.5 5.5.1 5.5.2 5.5.3 5.6 5.6.1 4 EXTRACT QUALIFYING CRITERIA AFFILIATED / NON-AFFILIATED PROVIDERS DELEGATED PROVIDERS XML EXTRACT PACKAGE CONTENTS XML EXTRACT FILE LAYOUT XML EXTRACT DATA SUMMARY LAYOUT ASCII EXTRACT PACKAGE CONTENTS ASCII EXTRACT SECTION NAMES ASCII EXTRACT DATA FILE LAYOUT ASCII EXTRACT DATA SUMMARY LAYOUT REPLICA/PDF EXTRACT PACKAGE CONTENTS REPLICA/PDF EXTRACT DATA SUMMARY LAYOUT 4 5 5 5 6 6 6 7 8 8 9 9 6 SANCTIONS EXTRACT 6.1 6.2 6.3 6.4 6.5 9 SANCTIONS STANDARD EXTRACT SANCTIONS CUSTOM EXTRACT SANCTIONS EXTRACT FORMAT SANCTIONS EXTRACT DATA FILE LAYOUT SANCTIONS EXTRACT PACKAGE CONTENTS 9 10 10 10 10 7 BACKWARD COMPATIBILITY WITH CURRENT UPD EXTRACT 10 8 APPENDIX A – EXTRACT FIELDS FOR NON-AFFILIATED AND DELEGATED PROVIDERS 11 File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 2 1 1.1 Introduction Overview The Extract Guideline document is a compliation of instructions and documentation for Participating Organizations to set up and retrieve extracts from the CAQH ProView system (formerly Universal Provider Datasource, UPD). This document will explain multiple types of extract options including standard, custom and sanctions. An extract is a file that contains the latest attested data for every provider associated with a Participating Organization. The data can be requested in various formats (e.g: ASCII, XML and Application Replica PDF). The delivery of the data is based on the schedule set up by the Participating Organization in the system. In addition to provider’s latest self-attested information, CAQH ProView also can provide sanctions data associated with a provider to the Participating Organizations’ through the Sanctions Extract. This option is available for an additional fee. 1.2 Purpose This document is intended to serve as a reference for data layout, field definitions, naming standards and all other information pertinent to the dissemination of provider information through various CAQH ProView extracts. 1.3 Target Audience This document is intended for developers, data stewards, operational and technical staff or any other user involved in the exchange of data between CAQH ProView and its Participating Organizations. 2 Extract Submission Extract requests can be established in CAQH ProView through the Participating Organization portal or by using the extract web service. 2.1 Using Participating Organization User Interface The Participating Organization user interface in CAQH ProView will have a screen to schedule extracts. The extract submission screen will let the users define the extract contents, frequency and format. 2.2 Using Extract Services The Participating Organization can also trigger custom extracts through the Custom Extract Generator Service. Please refer to the CAQH ProView Webservices Specifications document for more details. File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 3 Extract Retrieval 3 Both standard and custom extracts can be retrieved from the Participating Organization’s “Outgoing” FTP folder. The naming standards for each type of extract are outlined in the following sections. Extract Types 4 4.1 Standard Extract Standard Extracts contain the latest attested data for providers who have attested since the last extract run. It also includes a file that highlights the changes since the last attestation and a list of data elements that changed value along with their previous and current values. Participating Organizations can create a standard extract by selecting the format of extract, extract frequency, and the sections required in each extract. They can also choose to include supporting documentation with their extracts. Supporting documentation will be a separate zip file that contains all the supporting documentation associated with all providers in the extract. The naming convention for these files will allow the Participating Organization to distinguish the supporting documents for each provider. Standard extracts can be scheduled to run immediately, at a later time, or on a recurring schedule. 4.2 Custom Extract Custom extracts include the latest attested data for a provider, but allow Participating Organizations to customize the sections required in each extract. Custom extracts also let users filter data by Plan Provider IDs or CAQH Provider IDs. In CAQH ProView, custom extracts can also be scheduled to run immediately, at a later time, or on a recurring schedule. Extract Content 5 5.1 Extract Qualifying Criteria The following criteria must be satisfied for a provider to be included in the extract: Provider has attested and completed their profile/application (including supporting documentation) or re-attested with no changes. Provider in active status in the Participating Organizations roster. Provider has authorized the Participating Organization to access their data. File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 4 5.2 Affiliated / Non-Affiliated Providers Based on a provider’s “Affiliation Flag” in the roster file, a Participating Organization can receive both affiliated and non-affiliated providers in their extracts. However, only certain fields will be populated for non-affiliated providers. The list of fields populated for non-affiliated providers are listed in Appendix A. 5.3 Delegated Providers Based on a provider’s “Delegation Flag” in the roster file, a Participating Organization can receive delegated providers in their extracts as well. The list of fields populated for delegated providers are listed in Appendix A. 5.4 XML Extract Package Contents The contents of the XML extract is as follows: FileName: <POID>_<ExtractSubmitTimestamp>_XML.zip (POID is an identifier assigned by UPD for all its Participating Organizations) XML Extract Zip file will contain the following: Separate XML files for each provider in the extract (Filename: <ProviderID>_<ProviderAttestID>.xml) One Extract Index File (Filename: ExtractIndex.xml) One Data Summary File (Filename: DataSummary.txt) One Provider Attachment Index file (Filename:ProviderAttachment.txt) One ZIP file per provider with supporting documents (if requested) (Filename: <ProviderID>_Attachments.zip) o All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) Note: For large volume extracts that includes supporting documents, the supporting documents will be delivered as a separate file Filename: <POID>_<ExtractSubmitTimestamp>_XML_Attachments.zip The separate file will contain the following: One Provider Attachment Index file (Filename:ProviderAttachment.txt) All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 5 5.5 5.4.1 XML Extract File Layout 5.4.2 XML Extract Data Summary Layout ASCII Extract Package Contents The contents of the ASCII extract is as follows: FileName: <POID>_<ExtractSubmitTimestamp>_ASCII.zip (POID is an identifier assigned by UPD for all its Participating Organizations) ASCII Extract Zip file will contain the following: One file for each provider section (Filename: Provider<SectionName>.text) See layout for sections. One Data Summary File (Filename: DataSummary.txt) One Provider Attachment Index file (Filename:ProviderAttachment.txt) One ZIP file per provider with supporting documents (if requested) (Filename: <ProviderID>_Attachments.zip) o All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) Note: For large volume extracts that includes supporting documents, the supporting documents will delivered as a separate file Filename: <POID>_<ExtractSubmitTimestamp>_ASCII_Attachments.zip The separate file will contain the following: One Provider Attachment Index file (Filename:ProviderAttachment.txt) All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 6 5.5.1 ASCII Extract Section names ProviderPersonalInformation ProviderOtherName ProviderOtherQuestions ProviderReference ProviderSpecialty ProviderSubstanceAbuse ProviderTimeGap ProviderWorkHistory ProviderMedicaid ProviderMedicalAssociation ProviderMedicalCondition ProviderMedicalConditionProvider ProviderMedicalLicense ProviderMedicare ProviderMilitary ProviderNon-PracticeAddress ProviderOtherBusinessInterest ProviderOtherInterest ProviderInsuranceCoverage ProviderLanguage ProviderLiabilityAction ProviderMalpracticeCaseStatus ProviderMalpracticeHistory ProviderDisclosure ProviderEducation ProviderHospitalAssociate ProviderHospitalPrivilege ProviderCDS ProviderCertification ProviderCriminalAction ProviderDEA ProviderDegree PracticeService PracticeSpecialty PracticeTaxID ProviderAdverseAction File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 7 PracticeOtherQuestions PracticeOtherTaxID PracticePatientType PracticePhoneCoverage PracticeHours PracticeInformation PracticeLanguage PracticeLimitation PracticeOtherAddress PracticeAccessibility PracticeAssociate PracticeAssociateOtherQuestions PracticeAssociateSpecialty PracticeBusinessArrangement PracticeCertification OwnershipDisclosure (new) EntityOwnershipDetail (new) MedicareMedicaidOwnershipDetail (new) 5.5.2 ASCII Extract Data File Layout The extract layout for each data file in an ASCII Extract are as follows: ProView ASCII Extract Layout_PO.xlsx 5.5.3 ASCII Extract Data Summary Layout File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 8 5.6 Replica/PDF Extract Package Contents The contents of the ASCII extract is as follows: FileName: <POID>_<ExtractSubmitTimestamp>_Replica.zip (POID is an identifier assigned by UPD for all its Participating Organizations) Replica Extract Zip file will contain the following: One Data Summary File (Filename: DataSummary.txt) One document for each replica file (Filename: ReplicaApp_<ProviderID>_<StateCode>.pdf) One ZIP file per provider with supporting documents (if requested) (Filename: <ProviderID>_Attachments.zip) o All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) Note: For large volume extracts that includes supporting documents, the supporting documents will delivered as a separate file Filename: <POID>_<ExtractSubmitTimestamp>_Replica_Attachments.zip The separate file will contain the following: One Provider Attachment Index file (Filename:ProviderAttachment.txt) All provider supporting documents (if requested) (Filename: <ProviderID>_<DocumentType>.pdf) 5.6.1 6 Replica/PDF Extract Data Summary Layout Sanctions Extract CAQH SanctionsTrak is a centralized data collection process of querying national and state boards for sanctions data and loading this data to CAQH ProView. Sanctions are matched to unique providers within CAQH ProView. Participating Organizations can request this sanctions data through the CAQH ProView portal. 6.1 Sanctions Standard Extract Sanctions Standard Extract can be scheduled to run on a recurring basis by the POs. The standard extract will contain additions and updates to sanctions since the last standard extract. When new sanctions are added or updates are made to existing sanctions for a provider, they will be reported on the File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 9 next scheduled standard extract run for a Participating Organization (if the Participating Organization has purchased the sanctions module of CAQH ProView) 6.2 Sanctions Custom Extract Sanctions Custom Extracts are ad hoc reports based on the most current Sanction data CAQH ProView has for a provider.The sanctions custom extract will be generated based on the criteria provided by a Participating Organization (if the Participating Organization has purchased the sanctions module of CAQH ProView). 6.3 Sanctions Extract Format The sanctions extract will be delivered in a pipe-delimited text file. In addition, a PDF attachment will be available for each sanction if supplied by the sanction vendor. The PDF file can be linked to the provider in the pipe-delimited text file using the naming convention detailed below. In addition, the provider record in the ASCII file will contain the name of the PDF file that corresponds to the provider’s sanction image. 6.4 Sanctions Extract Data File Layout ProView Sanctions ASCII Extract Layout.xlsx 6.5 Sanctions Extract Package Contents FileName: <POID>_Sanctions_<ExtractDate>.zip Sanctions ASCII extract zip file will contain the following: 7 One text file that contains all the providers in the extract (Filename: SanctionExtract.txt) Sanction Image File for providers who have a sanctions image identified by the “SanctionImageName” field in the ASCII file (Filename: <ProviderID>_<SanctionDate>_<SequenceNumber>.pdf) Backward Compatibility with Current UPD Extract CAQH will support existing UPD extract formats for a limited time. This will provide additional time for Participating Organizations to transition into the new layout. The existing UPD extract files and layout for ASCII and XML will be honored. File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 10 8 Appendix A – Extract fields for Non-Affiliated and Delegated Providers DelegatedandAffiliat edExtract fields.xlsx File Name: Document1 - DRAFT Last Saved 2/6/2016 © 2014 CAQH, All Rights Reserved. 11