IUPUI
Academic Policies and Procedures Committee (APPC)
Agenda
Friday November 6, 2015
University Hall AD 1006
1-3 pm
Minutes—Minutes of the Friday October 2, 2015 meeting were distributed electronically.
Information Items
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Online Mentoring Exchange for Faculty—Steve Mannheimer
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Midwest Student Exchange Program
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Completion Summer Scholarship Program (CSSP)
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Banded Tuition financial support for students
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Comprehensive Student Record—Mary Beth Myers
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AACRAO Strategic Enrollment Management Conference—team report
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Task Force on Black/African American Student Recruitment and Retention
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IU Tuition Rates Summer 2016-Summer 2017
o See attached
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Scholarship software RFP
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Common Summer Calendar—Mary Beth Myers
 Potential policy/procedure changes with Banded Tuition implementation—Mary Beth Myers
 Review of potential administrative roadblocks to student success—Mary Beth Myers
Academic Affairs Committee Report –John Watson, Chair
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Undergraduate Affairs Committee Report—Stephen Hundley, Chair
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Items for Review, Discussion, or Action
 At 2:30 Chancellor Paydar will join us for a discussion of the concept of a vice chancellor level position that would
have responsibilities for the Division of Undergraduate Education and the Division of Enrollment Management. The
input of APPC members is being sought.
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Future Agenda Items
 January—Discontinuation of Perkins Loans update—Marvin Smith
Date
December 4, 2015
January 8, 2016
February 5, 2016
March 4, 2016
April 8, 2016
May 6, 2016
Meeting Schedule
Time
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
UL 1126
CE 305
CE 305
CE 409
UL 1126
CE 305
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
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DRAFT for Discussion and Feedback
Proposal: Combine Associate Vice Chancellor for Enrollment Management and Associate Vice Chancellor for
Undergraduate Education positions into a single Vice Chancellor for Undergraduate Education and Enrollment
Management who is a tenured professor.
The Divisions of Undergraduate Education and Enrollment Management would be combined to comprise a
single Division (e.g., Division of Undergraduate Education and Enrollment Management), which would
include:
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University College
Degree Completion Office
Center for Coordinated Undergraduate Initiatives (RISE, Academic and Career Services, Transfer Student
Services, Office of Student Employment)
Office of Student Data, Analysis and Evaluation
Passport Office
Undergraduate Admissions
Registrar
Student Financial Services
Office for Student Scholarships
Office of Veterans and Military Personnel
Diversity Access and Achievement
Rationale:
 The Vice Chancellor title would elevate the status of the work and clearly identify it as a campus
priority. Representation on the Chancellor’s Cabinet helps to ensure that there always is a voice for
academic advising, undergraduate curricula, and student support services at the table, and would help to
inform strategic priorities (e.g., transition to flat tuition) that concern undergraduates. Currently the EVC
must balance providing this advocacy with the broader concerns of Academic Affairs. Creating a
separate voice would permit the EVC to be positioned to listen to the variety of perspectives represented
within the Chancellor’s Cabinet rather than needing to both represent an advocacy position and a
decision-making function.
 Combining the positions would create a seamless array of support services, from moving the student
through the admissions process, through enrolling and graduating from IUPUI. Student services would
be integrated across the career of an undergraduate student. The effect would resemble the current state
of affairs, but would not have to depend heavily on a strong partnership between two AVCs. Many
initiatives depend on such integration, such as:
o Integrating academic advising with financial aid processes/changes in regulations
o Implementing degree maps and iGPS planning tools
o Implementing the Statewide Transferable General Education Core
o Implementing Single Articulation Pathways
o Core Transfer Library and State Transfer and Articulation Committee
o Degree Completion Office
o Transitioning admitted students through Orientation to become enrolled students
 It may prove very advantageous to continue to have the “voice” of a senior faculty member in
advocating for holistic student support services. Individuals seeking the AVC for Enrollment
Management position would rarely have this background/perspective.
 Combining the positions would save money. It is more efficient to have a single leader championing this
work. It would be less costly to further scale the infrastructure (e.g., Human Resources, Fiscal Affairs)
that currently exists than to support two divisions.
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DRAFT for Discussion and Feedback (continued)
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Creation of the position would create more opportunities to establish a set performance level for the
IUPUI campus across a variety of different areas (e.g., academic advising, admissions, recruitment,
career services)
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The current structure has resulted in pockets of knowledge in each Division that impact the function in the other
area. Both AVCs are involved in frequent conversations to cross-check information. This becomes particularly
difficulty in the areas in which IUB has the same individual in different meetings that are split between the 2
IUPUI AVCs. (This is not meant to suggest that IUB has the optimal structure. The IUB Vice Provost for
Enrollment Management is not integrated within the overall vision of student support and success that has been
achieved at IUPUI.)
Currently the integration of the campus fiscal/budgetary aspects of overall enrollment has only minimally been
accomplished. This integration could be strengthened by presence of the new VC in the discussions that occur
between VCs.
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Questions for Discussion and Feedback:
What are the advantages of combining these two positions?
What are the concerns of combining these two positions?
Are there additional suggestions or recommendations?
Requested Deadline for feedback Monday, November 30, 2015
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