Program Name
{Agreement Number}
{Period} Report for {Month – Month, Year}
Date of submission:
Submitted to:
{Name of Contact}
{Name of Institution}
{Address}
{City, Province, Country}
Tel:
Email:
Contact Information:
{Name of Country Director}, Country Director
Africare {country name}
{Address}
{City, Province, Country}
Tel:
Email:
{Customize cover page to suit your requirements}
Map of Africare’s Area of Coverage in xxx Province or Region
TABLE OF CONTENTS
1.
GENERAL INFORMATION ……………………………………………..…….
2.
EXECUTIVE SUMMARY/OVERVIEW……………………………………….
3.
SUMMARY TABLE OF INDICATORS………...………………………….…
4.
PROJECT IMPLEMENTATION DURING {PERIOD} ……………………...
5.
MONITORING & EVALUATION ………..………………………………..…..
6.
PROGRAM MANAGEMENT………………………………………………….
7.
OTHER DEVELOPMENTS…………………………………………………….
8.
PRIORITY ACTIVITIES FOR NEXT PERIOD………………………………
9.
SUCCESS STORIES……………………………………………………………..
10.
PHOTOGRAPHS…………………………………………………………………
11.
IN THE NEWS…………………………………………………………….….…..
ACRONYMS
1. GENERAL INFORMATION
Project Full Name
Donor
Cooperative Agreement
Award/Sub Grant
Number
Africare Project Number
Project Start & End
Dates
Amount of Funding
Project Location
(Districts)
Period of Reporting
Date
2. EXECUTIVE SUMMARY/OVERVIEW
{General program information - overview, objectives, highlights for quarter. Restate top strategic objectives,
in the same words as the agreement.}
3. SUMMARY TABLE OF INDICATORS {MONTH – MONTH YEAR}
SUMMARY TABLE OF INDICATORS {MONTH – MONTH YEAR}
{Illustrative indicators, enter only donor required indicators }
7
Life of Project
Target
Beneficiaries
Achieved
(Cumulative)
% Achieved
SO1 {title of objective}
Number of beneficiaries
Number of Members Participating in Mutual Help Groups
Number of Promoters through Africare’s Area of Influence
TOTAL NUMBER OF BENEFICIARIES IN SO1
SO2 {title of objective
Number of Mothers
Number of Members Participating in Support Groups
Number of Promoters through Africare’s Area of Influence
Number of Volunteer Mobilizers through Target Area
Number of Children Between the Ages of 0-5.9 months
Number of Children Between the Ages of 6-23.9 months
Number of Children Between the Ages of 24-59.9 months
Number of Children Between the Ages of 0-59.9 months
TOTAL NUMBER OF BENEFICIARIES IN S02
{Illustrative examples}
4. PROJECT IMPLEMENTATION DURING {PERIOD}
{Project activities summarized by strategic objectives / components. Provide a balanced look at the program’s
progress and setbacks. Quantify your conclusions with data. Compare actual data from M&E and accounting
system against the workplan and budget serving as baseline data sources to analyze if the program exceeded,
met, or fell short of expectations. Include calculations of the unit cost of a service, if available. Show how
program links with and contributes to similar efforts in the country. Illustrate your findings with tables and
graphics}
4.1 Main Accomplishments during Period {Comparison of actual accomplishments with the targets set
for the period that correspond with the workplan.}
4.2 Challenges during Period {If the program had unforeseen problems, fell short of targets or had higher
unit costs, explain why. Avoid pointing fingers internally between HQ and field or criticizing the
donor}
4.3 Mitigation Approaches
{Be attentive and sensitive when detailing possible contentious mitigation approaches}
4.4 Lessons Learned during Period
{For quarterly, annual and final reports, be sure to draw lessons learned from positive aspects of
implementation (at least 50%), rather than focusing primarily on negative aspects of implementation
that are addressed above in challenges and mitigation approaches.}
5. MONITORING & EVALUATION
5.1 Summary of M&E {overview; report on progress in M&E plan; results of surveys, studies or evaluations;
descriptions of new tools or methods}
5.2 Tables of Results by Objectives and Indicators {The core of the report is the data generated by M&E
systems. This enables the project to objectively show the successes and challenges by review and analysis of
the data.}
Table #. Progress / Results by Objectives and Indicators
{Three options are provided below for presentation of results data. If these options are not well tailored to a
specific project’s indicator reporting, please work with your M&E staff and HQ M&E backstop to develop an
appropriate Indicator presentation table.}
{Option 1: template for indicators that give target number of beneficiaries, disaggregated by gender. This
requires targets for the reporting period, so may be better used for annual reports than quarterly reports}
{Intermediate Result/Sub Component 1.1}
ACTIVITY OR INDICATOR
Comments:
ACHIEVED THIS
P ERIOD
ACHIEVED THIS
P ERIOD
B Y GENDER
{type of output}
Target:
Achieved:
Progress:
{type of output}
Female:
Male:
Total:
Female%
CUMULATIVE
P ROGRESS
{type of output}
Target:
Achieved:
Progress:
CUMULATIVE
P ROGRESS
BY GENDER
{type of output}
Female:
Male:
Total:
% Female
type of output- e.g. participants, beneficiaries, etc.
{Intermediate Result/Sub Component 1.2}
ACTIVITY OR INDICATOR
ACHIEVED THIS
QUARTER
ACHIEVED THIS
QUARTER
B Y GENDER
{type of output}
Target:
Achieved:
Progress:
{type of output}
Female:
Male:
Total:
Female%
CUMULATIVE
P ROGRESS
{type of output}
Target:
Achieved:
Progress:
CUMULATIVE
P ROGRESS
BY GENDER
{type of output}
Female:
Male:
Total:
% Female
Comments:
{Intermediate Result/Sub Component 2.1}
ACTIVITY OR INDICATOR
Comments:
ACHIEVED THIS
P ERIOD
ACHIEVED THIS
P ERIOD
B Y GENDER
{type of output}
Target:
Achieved:
Progress:
{type of output}
Female:
Male:
Total:
Female%
CUMULATIVE
P ROGRESS
{type of output}
Target:
Achieved:
Progress:
CUMULATIVE
P ROGRESS
BY GENDER
{type of output}
Female:
Male:
Total:
% Female
{Option 2: template for targets of outputs of infrastructure or things, versus beneficiaries or people requiring
gender disaggregated data; otherwise M (male) or F (female) could be added for target, achieved or %
achieved}
{Intermediate Result / Component / or Location}
ACTIVITY {OR
INDICATOR}
CUMULATIVE
P ROGRESS
AS OF {DATE}
# of {output}
Target:
Achieved:
% Achieved
# of {output}
Target:
Achieved:
% Achieved
# of {output}
COMMENT
Target:
Achieved:
% Achieved
{Intermediate Result / Component / or Location}
ACTIVITY {OR
INDICATOR}
CUMULATIVE
P ROGRESS
AS OF {DATE}
# of {output}
Target:
Achieved:
% Achieved
# of {output]
Target:
Achieved:
% Achieved
# of output
Target:
Achieved:
% Achieved
COMMENT
Option 3: Presentation of indicator data based on 3 PR IPTT format showing each quarter. This format Is best used for 1 year projects or projects that are renewed
year by year, due to length of the table. This table is progressively filled in for each subsequent quarterly report. It needs to be specified if the indicator is
Incremental (I) or Cumulative (C), by placing (I) or (C) after the indicator description.
Indicator*
(I )= Incremental
(C)= Cumulative
Unit
Year 1
Target
Quarter
1
Quarter
2
Quarter
3
Quarter
4
Year 1 Total
Achieved
%
Achieved
Comment
6. PROGRAM MANAGEMENT
{Major management, administrative/human resources and logistics activities and/or issues}
7. OTHER DEVELOPMENTS
{Sustainability and coordination with other groups, donor visits and interaction, etc. Tell how your program
links to other programs and works with the government or local NGOs by participating in technical working
groups, etc., to build capacity and share lessons learned. etc.}
8. PRIORITY ACTIVITIES FOR NEXT {PERIOD}
{Preview your work plan for next period. Use the current report as a baseline for future activities and preview options to
address challenges faced in the prior period}.
9. SUCCESS STORIES
10. PHOTOGRAPHS
{Photographs can be embedded in the respective sections or included in this section. Determine if donor would
like photos and if the file size with photos poses issues for uploading or downloading the report as a zip file.}.
11. IN THE NEWS
{Share any articles or media about the project}