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OFFICE OF PROCUREMENT AND SUSTAINABILITY
University Food Project
Minutes of the meeting held on Wednesday 9 November 2011
Present:
Jenny Bushrod
Jason Allbutt
Lesley Coulton
Nicola Griffin
Sarah C Griffiths
Ann Humphreys
Apologies:
Tracy Lewis
Abi Pettit
Rob Gofton
Tracy Wilson
1.0
3.0
4.0
Director of Procurement and Sustainability (Chair)
Unit Catering Manager
Head of Sport & Recreation
Conference Manager
Unit Catering Manager
Head of School Rep - Head of School of Nursing
and Midwifery/Ass
Jazz Singh-Khaira Student Union rep
Linda Morris
Senior Contracts Manager
Greg White
SU Rep - Chief Executive
Claire Wilson
Finance Rep - Management Accountant
Jessica Knapman Enterprise Enabler
Soil Association
Students Union President
SU Rep – Sales and Manager
ERCS Rep - Head of Corporate Marketing,
External Relations and Communications
WELCOME
JB welcomed the new and existing members of the group.
MINUTES
Resolved that the minutes of the meeting held on the 25 May 2011 be
approved.
MATTERS ARISING
Further to minute 5.9 – 1:1 meetings regarding food charter objectives
Noted that following these meetings an action plan had been
developed.
Further to minute 5.10 – Fruit and veg concession
Noted that
1. LM had sourced a Fruit and veg concession.
2. West Kestle had been on campus since July.
3. LM had been provided a fruit and vegetable price list/order form
to circulate to all staff and students.
4. LM was waiting upon a list of all other produce sold by West
Kestle to include the items in the refrigerators that were not
visible.
5. Gary Buckthorpe had reported he had not been getting many
students visit his shop since the beginning of term.
6. LM had liaised with Marian to ensure that an email had been
circulated to all students in the halls of residence upon arrival.
7. Posters had also been put up in the students union.
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8. Gary Buckthorpe had reported that he had been throwing away
food due to problems with the level of trade.
9. LM had received an email from Amanda Andrews about the
mobile farm shop visiting TSP/PCMD.
10. LM reported that West Kestle had expressed an interest in
being included in the campus market.
11. Heena from the SU had invited Gary to attend Green Week but
had not yet had a response.
12. Marketing material had been produced in the form of table
talkers to market the activities taking place during Green week,
West Kestle had been included.
13. LM had been in contact with another mobile farm shop who
were interested in providing us with their services.
5.0
Resolved that
14. Another marketing splurge would be carried out.
15. LM be asked to liaise with representatives from PCMD and TSP
to gage the interest of West Kestles presence at TSP/PCMD.
16. In order to drum up some more business we should be
marketing externally for businesses situated along North Hill
e.g. Plymouth College, Plymouth Museum and the Library.
17. LM be asked to investigate the possibility of a new location,
possibly outside RLB and do what we can to support Gary.
18. If West Kestle were unavailable bill boards would be displayed
at the point of delivery so that we can communicate more
effectively to staff and students.
19. An idea to produce boxes of fruit and veg for pre order to be
considered.
20. Signs to be displayed around campus to include main entrance
points in order to make staff and students more aware of the
mobile farm shop.
PLYMOUTH FOOD PROCUREMENT PROJECT AND FOOD
CHARTER SUB GROUP: ECONOMY
Noted that
1. The main action arising from the economy sub-group was to
review how members of the public, restaurateur’s, hoteliers and
retail outlets could be involved, and to encourage them to have
their say.
2. An event is being held on Tuesday 15th November at the
Copthorne Hotel to discuss the possibility of a real food store in
the city centre.
3. The event is open to the public and the aim of the evening
would be to discuss how this could work, how it would be
manned and how the city could generate money.
4. An article marketing the group’s activities had been written for
the Western Morning news.
5. LM had fed back Plymouth University’s mobile farm shop and
allotment success.
6. The Plymouth food awards this year had received positive
support. The awards had been presented during Flavour Fest
TW
LM
LM
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for best producer, best restaurant, best hotel, best cafe and
best school food provider.
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8.0
Resolved that
7. Additional members were welcome to join the project and
members of the group be asked to express an interest.
8. Individual groups had been set up to concentrate on the
different elements of the food charter.
UNIVERSITY CATERING
Noted that
1. A signage exercise had been carried out across campus for all
catering outlets.
2. Menus within restaurants have been revised.
3. Isaacs included celiac and gluten free options.
4. The healthy salad bar is still available in Isaacs and there is the
option to buy homemade cakes.
5. The sandwich range has also been revised and there is also a
gluten free option.
6. Catering were applying for the soil association food for life
Bronze Catering Award, it was reported that this was not far off
being completed.
7. The papers were being pulled together with a view of submitting
before Christmas.
ALL
Resolved that this recognition would be useful in terms of the awards
submitted for Conferencing and Events.
SUSTAINABLE FOOD ACTION PLAN
Received that Food action plan.
Noted that
1. The conversations that were held over the summer with
members of the group had been fed into the plan.
2. The action plan had been developed around the LiFE
Framework - Learning in Future Environments.
3. The LIFE framework enables us to record our sustainable
activity and performance measures to make the reporting
process easier.
4. It was not easy to compare the action plan under the LIFE
framework with the Food Charter objectives.
Resolved that
5. The plan be redrafted against the Food Charter objectives.
6. The action plan display columns - objectives, actions, key
players and level achieved: planning, practice, embed or
leading.
7. The group be asked to think about the food objectives and
which of them they would align themselves most closely with or
feel they can contribute to.
8. LM be asked to put the workstreams against the relevant
objectives.
LM
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LM
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9.0
9. Action 8 on the plan to be picked up with our Academic
colleagues.
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PU ALLOTMENT
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Noted that
1. The university had now secured an allotment located at Central
park.
2. LC is currently trying to pull together a group of volunteers.
3. A presentation was being created by LC to present to staff and
students to encourage volunteers.
4. From a Recreational point of view this is good in terms of the
physical element but also links staff and students to the
educational value.
5. The official launch is due to take place on Thursday 17th
November at 1300hrs as part of the Sustainable Enterprise
week.
10.0
COURSES
Noted that
6. A weight management course funded by a lottery grant was
being delivered by the Faculty of Health, Education and Society
supported by our post graduate students.
7. To celebrate the 150 year celebration Recreation were fronting
3 active challenges to include:
- the Plymouth half marathon – this involves a group of people
undertaking a training resume prior to the marathon by
training as a group twice a week.
- team challenge weight loss to lose 150kg
- 150 mile walk challenge.
8. The School of Health was delivering the educational side and
Recreation were helping to deliver the active side.
9. Participants will be charged £10 and the proceeds will go
towards the 150th scholarship fund.
11.0
GRADUATION MARQUEE
Noted that
10. A recent news alert was circulated encouraging staff to put
forward ideas for events in the marquees following and prior to
graduation.
11. There could be a possibility of holding the Plymouth Sustainable
food event next year.
Resolved that
12. JB be asked to liaise with Traci Lewis about the possibility of
holding the Plymouth Sustainable food event in the marquee
next year.
JB
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12.0
ENTERPRISE ENABLER
Resolved that JK be asked to provide an alternative representative
from the Enterprise Enablers whilst on maternity leave, but will be
keen to return as a member upon her return.
13.0
JB thanked JK for her motivated and enthusiastic approach.
DATE OF NEXT MEETING
Wednesday 1st February at 9.30 in Rolle 006.
JK