Carnegie Collaborative Research Grants
Application form 2016
General
1. Please read the Regulations carefully before making an application to ensure your proposal fits with the strategic
priorities of the scheme.
2. By submitting an application, the Lead Applicant accepts the conditions set out in the Scheme Regulations.
3. The closing date for submitting applications is 31st January 2016, 5PM. Outcomes will be notified by email by end of
May 2016.
4. The Trust will not consider more than one application from the same lead applicant at any one time. Nor will it
consider more than two applications to this scheme from the same lead applicant over a period of five academic years.
5. The main description of the research project should be inserted in the relevant section of the form. Please do not
change the font size, margins or line spacing of the document. Your readers will also appreciate a few paragraph breaks!
Finance
6. The maximum award that can be applied for is £50,000.
7. Eligible costs are detailed in the Regulations and Appendix to this form. In providing details of estimated costs, please
note that:
a) Costs should be as accurate and detailed as possible. Amounts should be entered in Pound Sterling, rounded up
to the nearest pound.
b) When considering travel and accommodation expenses, advantage should be taken of any discounted or
concessionary fares and appropriate inexpensive accommodation.
c) A justification for resources must be given for each of the requested cost items.
8. Grants will be paid to the Scottish university to which the lead applicant is affiliated.
9. All costs must be incurred during the period of award.
Institutional approval
10. Before submission, the application form must be signed off by a) a Research/Finance officer in the lead applicant’s
University AND b) by the lead applicant’s Head or Deputy Head of Department/School, or Head of Research.
11. It is the lead applicant’s responsibility to ensure that all the approvals have been granted in advance of the
submission deadline.
12. Applications submitted to the Trust without institutional approval will not be considered.
Submission
13. An application form can be downloaded from the Trust’s website and completed electronically.
14. Two copies of the completed application form should be submitted:
a. a Word or Open Office version on which names of signatories are typed;
b. a PDF with scanned copies of the signatures of the lead applicant, research office and Head of Dept./School.
15. Enter your details on the online submission form on our website and upload the forms.
16. The maximum file size is 2MB. Online submissions will be automatically acknowledged.
Andrew Carnegie House, Pittencrieff Street, Dunfermline KY12 8AW
Tel: 01383 724990 Fax: 01383 749799 Email: admin@carnegie-trust.org Web: www.carnegie-trust.org
Scottish Charity No. SC015600
Collaborative Research Grants- Application form
1. Lead applicant’s details
a. Contact details
Full name & title
Affiliation (Dept./School & University)
and full postal address
Email address
Tel. No.
b. Career details
i.
Current appointment
University
Dept./School
Position
FTE, or % of fulltime
Start date
End date*
*Enter “Open” for the end date if you hold an open-ended contract.
ii.
Previous appointments (add rows as necessary)
University
Dept./School
Position
FTE, or % of
full-time
Start date
End date
Please list breaks you have taken since starting your independent academic career, if applicable
iii.
Retired academics


Explain how you are currently actively engaged in research within a Scottish university
State the recognised position you hold at present
Page | 1
Collaborative Research Grants- Application form
2. Project team
a. Principal Investigators
List all the collaborating researchers in each of the other Scottish universities contributing to the joint project who
will be acting as the Principal Investigators for their institution. All Principal Investigators must meet the eligibility
requirements of the scheme.
Full name and title
Scottish university and
department
Current position
Email
Please state who, among the above principal investigators, qualifies as an Early Career Researcher (e.g. individuals
within a maximum of five years since starting their independent research career).
b. Other collaborators
If applicable, list any other collaborators, who will contribute to the intellectual management and delivery of the
project. The collaborators may be based at organisations which are not one of the fifteen Scottish universities.
Full name and title
Organisation
Current position
Email
Page | 2
Collaborative Research Grants- Application form
3. Publication list (max. 2 pages of A4, using Calibri 11 or Arial 10)
For the lead applicant, principal investigators and collaborators, list the five most recent publications relevant to this
application. Please provide the full bibliographical reference for each publication.
Page | 3
Collaborative Research Grants- Application form
4. Proposal
a. Title of the research project (no more than 15 words)
b. Project summary
Give a summary of the research project in terms suitable for a non-specialist reader (up to 250 words)
c. Project timetable (add rows as necessary)
Date / Period
Description of research activity
Start date
Anticipated end date
d. Detailed description of the research project (max. 3 pages of A4, including references to works
cited and using Calibri 11 or Arial 10)
This section must include details on:







Issue, problem or topic the research seeks to address
Background or rationale behind the proposed research
Aims and objectives of the proposed research
Research hypotheses or questions
Methodology
Feasibility, significance of the research and potential for innovation
Relevance for the Scottish universities and academic community
Page | 4
Collaborative Research Grants- Application form
Page | 5
Collaborative Research Grants- Application form
e. Strategic fit with the scheme’s remit (max. 2 pages of A4, using Calibri 11 or Arial 10)
Explain how the proposed research fits with the strategic objectives of the scheme, outlining in particular:




the role the lead applicant and each principal investigator and collaborator will take in the delivery of the
collaboration, and of how their individual expertise will contribute to the research programme;
any participation by Early Career Researchers – as lead or principal investigators or as co-investigators;
the range of academic disciplines represented among the team members and their relevance to delivering the
project’s objectives; and
how the proposed research will have an impact on the strategic research objectives of the participating
institutions.
Page | 6
Collaborative Research Grants- Application form
f. Outcomes and outputs (max. 1 page of A4, using Calibri 11 or Arial 10)
State the anticipated research outcomes, academic outputs, publications and other forms of dissemination which
will result from the research.
Page | 7
Collaborative Research Grants- Application form
5. Ethics and regulatory issues
Does the project involve the use of:
human participants Yes
No
biological samples Yes
No
personal data or anonymised (patient) data Yes
No
animals or animal tissue Yes
No
stem cells Yes
No
If you answered Yes to any of the above, explain:
Who will review, or has ethically reviewed the project (e.g. Faculty or
University Ethics Committee)?
Specify any other regulatory approval, certificate of designation, or licences
that have been, or will be, obtained (e.g. Home Office, MHRA, HSE etc.)
6. Finances
a. Budget (add more rows as necessary)
Using the cost categories in the Appendix , give detailed estimates of the costs relevant to this application - directly
incurred by, or on behalf of, the Lead Applicant and Principal Investigators while pursuing the planned research
project (see Reg. 11) - as well as other costs relevant to the project which are not requested from the Trust (if
applicable). For the latter, you may wish to include contributions in kind from the universities participating in the
project (investigators’ salaries, access to facilities or equipment etc.).
A. Eligible costs requested from the Trust
Cost type (see appendix)
Description
Unit cost
Total
£
£
£
£
£
£
£
£
£
£
£
£
Total A: amount requested from the Trust
£
B. Additional projects costs (not requested from the Trust)
Description
Source of funding
Unit cost
Total
£
£
£
£
£
£
£
£
Total B: costs not requested from the Trust
£
Total project budget (Total of A + B)
£
Page | 8
Collaborative Research Grants- Application form
b. Justification for resources (max. 1 page of A4, using Calibri 11 or Arial 10)
Provide a full justification for the resources requested from the Carnegie Trust, matching your statements to each
item listed above.
c. Support staff
If research assistants, admin and/or technical staff will support the research project, explain their responsibilities
and how their work will be supervised.
Page | 9
Collaborative Research Grants- Application form
d. Other funding sources
Explain how other funding sources listed in the budget might overlap with the award sought from the Trust. If a
decision has not been reached yet, it is the applicant's responsibility to notify the Trust of the eventual outcome.
7. Declaration and undertakings
Data Protection Act
The Carnegie Trust for the Universities of Scotland is registered under the Data Protection Act 1998 and complies
with the provisions of the Act. Applicants are reminded that, in order for the Carnegie Trust to assess applications, it
will be necessary to store and process the information sent, and to make it available to the Trust’s independent
assessors and Trustees. Data will be securely held and lawfully processed, it will be kept up-to-date, and not retained
for longer than necessary. Data may also be used to compile published lists of award holders or summaries of
funded projects, which may be available on the Internet and in the Trust’s Annual Report. The Trust may contact
applicants about its funding schemes, application processes and policies or to help evaluate these.
Declaration
In making this application:
-I confirm that the information provided is, to the best of my knowledge, complete and accurate;
-I agree that the Trust may process the data in accordance with the Data Protection Act 1998;
-I accept that any information or advice given to the Trust by independent assessors will remain confidential as
between the assessor and the Trust.
-I accept that the Trust will not enter into correspondence which would involve, directly or indirectly, discussion of,
or comparison with, other applications, whether successful or unsuccessful.
-I confirm that I have read the Collaborative Research Grant Regulations and associated Terms of Award and agree
to abide by them, should an award be made.
Signature
Date
Please insert a scanned signature (for PDF) or type your name (for Word document)
8. Institutional approval
a. Lead Applicant’s Research office
In signing this form, I, the University representative, Research or Finance Officer, hereby confirm that the budget
stated in this application is correct and has been verified by an appropriate officer.
Signed
Date
Name (in full)
Page | 10
Collaborative Research Grants- Application form
Position
University
Please insert a scanned signature (for the PDF submission) or type your name (for the Word version)
b. Lead Applicant’s Head of Department/School
In signing this form, I, the Head of Department/School, Deputy Head or Head of Research hereby confirm that



the lead applicant’s appointment details are correct and up to date;
the lead applicant will have the required time and resources to conduct the proposed research;
All necessary Ethical and Regulatory approvals will be sought if an award is made.
Signed
Date
Name (in full)
Position
University
Please insert a scanned signature (for the PDF submission) or type your name (for the Word version)
9. Submitting the form
When saving your application, please ensure the file name includes your surname. The file name should not contain
any typographical symbols such as an apostrophe, ampersand, or asterisk.
Two copies of the completed application form must be submitted:
a. a Word or Open Office version on which names of signatories are typed;
b. a PDF with scanned copies of the signatures of the applicant, research office and head of school.
Files should not exceed 2MB in size. The forms must be uploaded and submitted online at:
http://www.carnegie-trust.org/schemes/research-schemes/larger-grants.html
Online submissions will be automatically acknowledged. If you experience problems during the online submission
process, please contact the Trust immediately.
V1.1October 2015
Page | 11
Collaborative Research Grants- Application form
Appendix: Eligible cost items
Note: Dissemination costs should be a small proportion of the overall budget requested, a maximum of 10%. A full
justification for the resources requested must be provided in the application. All costs must be incurred during the
lifetime of the grant and cannot be included as anticipated expenditure after the award period has ended.
Cost type
Salaries
Examples
Salary costs (including National Insurance and Pension Contributions) for administrative,
research or technical support staff employed on the grant. This excludes the lead
applicant's, principal investigators' and other collaborators' own time.
Subject and
volunteer expenses
Participatory fees and travel for participants, subjects or interviewees taking part in the
research.
Consultancy,
specialist services
fees
Computing
May include interpreters, scribes, transcription or other specialist services in support of
research activities funded by the grant, including VAT where applicable.
Equipment
Purchase of small items of equipment, including VAT where applicable.
Consumables and
materials
Costs connected with necessary lab work; laboratory chemicals and materials. Costs
associated with the production, reproduction and distribution of materials necessary to the
funded research activities among collaborators, or subjects, interviewees and volunteers
taking part in the research.
For the lead applicant, principal investigators and staff employed on the grant contributing
to the research project, to attend research meetings, visit collaborators and facilities,
undertake field work, visit libraries or archives. This excludes travel costs between the place
of residence and the location where the research is undertaken when the latter is the
recipient's or claimant's habitual place of work.
Travel
Accommodation and
subsistence
Computer hardware, software, software licenses for computing equipment dedicated to the
project, including VAT where applicable.
Costs for accommodation and meals (excluding alcoholic drinks) incurred while conducting
the funded research activities away from the habitual place of work and residence of the
lead applicant, principal investigators and staff employed on the grant.
Calculations for accommodation and subsistence may be made either by using the daily
subsistence rates of the applicant's university, or by itemising the estimated costs of
accommodation and meals. Applicants using their university's subsistence rates should note
that where these rates (per diem) cover accommodation as well as meals, the cost of
accommodation cannot be charged for separately in addition to the subsistence rate.
Collaborators'
travel, subsistence
and accommodation
May only include travel, subsistence and accommodations costs for collaborators from noneligible universities or organisations to take part in project meetings with the Lead
Applicants and co-investigators.
Catering
Lunches and meals for team meetings, research seminars or workshops essential to the
advancement of the research project.
Fieldwork
Survey costs (including charges for online surveys); data collection; access charges for
(digital) archive collections and databases, libraries, or research facilities; shipment fees for
collected samples and any other costs associated with sample or data collection.
Dissemination
activities
Costs arising from the dissemination, by the lead applicants and principal investigators, of
the results of the funded project at research conferences or seminars.
Publication costs
Printing, preparation of colour illustrations for publication, charges (including Open Access
costs) for publication of the research results in academic journals, monographs or edited
volumes.
Applicants may include additional cost items, giving a full description of, and justification for,
the items required.
Other
Page | 12