FIELD TRIP GUIDELINES
2015
Contents
1.0 INTRODUCTION .................................................................................................................................. 3
2.0 SCOPE ................................................................................................................................................. 3
2.1 Definition of a Field Trip ................................................................................................................... 3
3.0 APPROVAL REQUIREMENTS ............................................................................................................. 4
4.0 RESPONSIBILITIES ............................................................................................................................. 4
4.1 Senior Executives ............................................................................................................................ 4
4.2 Dean of School/Divisional Heads/Directors ..................................................................................... 4
4.3 Field Trip Leaders/ Subject Coordinators......................................................................................... 4
4.4 University Nominated Contact Person ............................................................................................. 5
4.4.1 Overdue or Failure to Check-in Procedure.................................................................................... 6
4.5 Participants ..................................................................................................................................... 6
5.0 FORMS / PLANNING ............................................................................................................................ 7
5.1.1. Field Trip Itinerary........................................................................................................................ 7
5.1.2. Field Trip Checklist ...................................................................................................................... 7
5.1.3. Field Trip Participant Safety Acknowledgement Form .................................................................. 8
5.1.4. Risk Assessments & Safe Work Procedures (SWPs) .................................................................. 8
5.1.5 Field Trip Vehicles form ................................................................................................................ 8
5.1.6 Daily Contact Form (where relevant) ............................................................................................ 8
5.2 APPROVAL PROCESS ........................................................................................................................ 9
5.2.1 Process Flow Chart ...................................................................................................................... 9
6.0 EMERGENCY REPORTING PROCEDURES ....................................................................................... 9
6.1. Reporting Minor Accidents/Incidents or near miss .......................................................................... 9
6.2 Reporting Serious Accidents, a Fatality, a Dangerous Occurrence or Notifiable Incident ............... 10
6.3 Post Accident/Incident ................................................................................................................... 10
7.0 EQUIPMENT ...................................................................................................................................... 11
7.1 Safety Equipment .......................................................................................................................... 11
7.2 First Aid ......................................................................................................................................... 11
7.3 Communication ............................................................................................................................. 11
7.4 Tools & Equipment ........................................................................................................................ 11
7.5 Vehicles......................................................................................................................................... 12
7.5.1 University vehicles ...................................................................................................................... 12
7.5.2 Private vehicles .......................................................................................................................... 12
7.5.3 4WD/Off-Road Vehicles and Training ......................................................................................... 12
7.5.4 Bus ............................................................................................................................................. 12
7.5.5 Quad Bikes ................................................................................................................................. 12
7.5.6 Other vehicles e.g. tractors ......................................................................................................... 12
8.0 OTHER REQUIREMENTS .................................................................................................................. 13
8.1 Permits/ Licenses .......................................................................................................................... 13
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8.2 Insurance ...................................................................................................................................... 13
8.3 Volunteers and Visitors .................................................................................................................. 13
8.4 Disciplinary Action ......................................................................................................................... 13
8.5 Working Alone ............................................................................................................................... 14
8.6 Overseas ....................................................................................................................................... 14
8.7 Working with other organisations and shared duties as a PCBU ................................................... 14
9.0 OTHER INFORMATION ..................................................................................................................... 14
9.0 FORMS ............................................................................................................................................... 14
Field Trip Summary ............................................................................................................................. 15
Field Trip Health And Safety Checklist ................................................................................................ 16
Tier 1- Low Risk Field Work................................................................................................................. 16
Field Trip Health And Safety Checklist -Tier 2 ..................................................................................... 17
Flinders University Field Trip Itinerary and Planning ............................................................................ 19
Flinders University Field Trip Vehicles ................................................................................................. 20
Flinders University Field Trip Daily Contact Form ................................................................................ 21
Participant Safety Acknowledgment .................................................................................................... 22
Field Trip Risk Assessment ................................................................................................................. 24
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1.0 INTRODUCTION
Flinders University is committed to continuously improving the management and standards of health and
safety, and this extends to minimising the risks associated with field work and associated activities. These
procedures apply to all University field trips, including student field trips which are part of a University course,
or in any situation where University equipment, vehicles or vessels are used in field activities.
The procedures establish responsibilities and action required to manage the risks to health and safety
associated with field trips, in accordance with legislative requirements and the University’s Work Health and
Safety Policy.
The purpose of this manual is to ensure:
 staff and students undertaking off-campus field trips have appropriate training, are aware of the
potential hazards involved in the field activities and follow established field trip procedures and
guidelines.
 academic staff who are supervising students or volunteers undertaking field trips understand their
responsibilities and the risks involved in the field trip.
2.0 SCOPE
2.1 Definition of a Field Trip
Field activities and field trips are any work/research/study/activity undertaken by workers, students or
visitors, at any off-campus, urban, rural or remote location.
Field trips include off-site activities such as (but not limited to):
 visits to places of biological, and physical, cultural or environmental scientific interest

visits to remote communities

aquatic activities

outdoor education camps and excursions

activities at archaeological sites including excavations

diving or boating

bushwalking

camping

rock climbing

capture or sampling of flora & fauna

film shoots

dramatic performances

other off-campus activities, which may or may not involve overnight stays.
Where any boating or diving activities are also involved then you must also refer to:
 University Boating Procedures and / or
 University Diving Policy & University Diving Manual
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Field trips do NOT include:

inter-campus travel

meetings off-site

attendance at conferences, trade fairs

work experience placements

journeys undertaken with the purpose of the supervision of students on placement or other work
experience

off-site supervision of students on work placement

students on work placement – (Work Integrated Learning (WIL)) as long as the requirements of
the WIL program have been implemented. For more information see
https://www.flinders.edu.au/teaching/teaching-strategies/work-integrated-learning/workintegrated-learning_home.cfm
3.0 APPROVAL REQUIREMENTS
All field trips must be approved by the supervisor/manager and the relevant Dean of School/Divisional
Head/Director prior to the field trip starting.
4.0 RESPONSIBILITIES
4.1 Senior Executives
Senior Executives must exercise due diligence within their areas of responsibility. They are responsible
and accountable for the work health and safety within their areas of responsibility and they have the authority
to fulfil those responsibilities.
The Senior Executive of a Faculty/Portfolio where field trips and associated activities take place is
responsible for ensuring the requirements of the University Field Trip Guidelines are implemented and
complied with.
4.2 Dean of School/Divisional Heads/Directors
Responsible and accountable for field trip activities in their School/ area of responsibility. This includes:

signing off on field trip documentation, after it has been completed by the field trip leader and prior to
commencement of the field trip.

ensuring adequate resources are maintained to support safe field activities.

ensuring that field trip documents are kept in accordance with the requirements set out in these
guidelines.
4.3 Field Trip Leaders/ Subject Coordinators
Field Trip Leaders, Field Trip Academic Supervisors and Topic Coordinators are responsible for

ensuring that adequate consideration has been given to any health and safety issues that may arise
during any field trip;

providing appropriate guidance and supervision and ensuring it is maintained for the duration of the
field trip, including during free time;

ensuring that adequate resources are provided for the trip;
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
ensuring that they have prepared for any emergencies that may arise;

providing adequate information to participants to ensure that they are not exposed to unsafe
conditions or risks to their health. This information must include:
o
pre-departure briefing sessions to reinforce written information and to answer questions
o
essential personal equipment required, including protective clothing, supplies and personal
medication
o
rules about remaining with the group, smoking, alcohol and drugs and general behaviour. Each
participant in a field trip must ensure that he or she is not, by consumption of alcohol or other
drugs, so as to be in such a state as to endanger his or her own safety or the safety of any
other person on the field trip. Refer to University Student Bylaws, Academic Discipline,
Discipline policy and procedures for professional staff, WHS Policy
 ensuring that all relevant documents have been completed and approval obtained prior to the work
commencing, including:
o
Field Trip Itinerary
o
Field Trip Checklist
o
Risk Assessments and Safe Work Procedures (SWPs) for tools equipment &/ or procedures to
be undertaken
o
Field Trip Summary
o
Field Trip Participant Safety Acknowledgement (from each participant).
o
Field Trip Private Vehicle (where applicable); and
o
Field Trip Daily Contact form (where applicable).
 ensuring that a University Nominated Contact Person has been identified and provided with all the
relevant field trip documents and any associated tools (such as phone for check in/ returns).
 ensuring that all field trip participants understand that that if the field trip team does not check in or
return by designated time(s), the Nominated Contact Person will initiate the overdue or failure to
check-in procedure as set out below in 4.4.1.
 providing a copy of the field trip documents are provided to the relevant School/Portfolio Office prior
to departure.
4.4 University Nominated Contact Person
The Nominated Contact Person must be a member of staff. The Nominated Contact Person is responsible
for being aware of the details of the field trip details for which they have been nominated as the contact
person and ensuring they have access to field trip information including:







departure / arrival times
destination & duration of field trip
number of persons on the trip & all emergency contact details for those on the trip
details of vehicles on the field trip
expected means and intervals of check in (e.g. if this will be via a phone call/ text or SPOT Satellite
Tracker message).
the agreed window of time allowed to elapse from organised return/ check in times before Failure to
Check-in Procedure is initiated (must be recorded on Daily Contact form).
It is clear to everyone that if the field trip team do not check in or return by designated time then it is
the Nominated Contact Persons role to initiate the overdue or failure to check-in procedure as set out
below in 4.4.1.
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Note that if a member of the field trip group is going to have different arrival/ departure time, a separate
itinerary and Field Trip Daily Contact form should be completed and provided to the Nominated Contact
Person.
4.4.1 Overdue or Failure to Check-in Procedure
If the staff/students are not back on campus by the designated time or do not check in as has been
arranged then the Nominated Contact Person at the University will proceed as follows:



phone the field trip leader to ascertain field trip status
phone other participants if the leader is not contactable
phone University Security (on 8201 2880, available 24 hrs. a day) and confirm no calls have been
received
check for returned gear if participants/leader not contactable. Check for return of University
vehicle.
call emergency services such as the Police Station in the field trip area, Coastguard, Park
Ranger, land owner, etc.
advise the Dean of School/Divisional Head/Director and the Associate Director, WHS
the Dean of School/ Divisional Head/Director should advise the Executive Dean/Portfolio Head,
the Emergency Control Coordinator (Head of Security) and the Director of Office & Community
Engagement.
if an accident has occurred then arrange for the appropriate emergency service(s) to attend.
See item 6.0 of this document for reporting accident / incident procedures.






Note that participants with different arrival/departure times (ie those joining or leaving the field trip
early/late) must be included in the check-in arrangements.
4.5 Participants
Participants must take responsibility for their own safety and the safety of those around them. They are
expected to follow all University policies & procedures and complete necessary forms. They must attend any
designated information sessions, training and provide all required equipment (e.g. enclosed shoes, hats) as
instructed.
Participants MUST complete all relevant forms including the Field Trip
Participant Safety Acknowledgement Form by the date set by the Field Trip
Leader.
Failure to provide adequate information such as relevant medical conditions
or emergency contact details will result in the participants not being able to
attend the field trip.
The personal emergency contact or next-of-kin details will be included in the
field trip documentation and should be available on the field trip. The
individual nominated by each person should not be on the same field trip.
Participants should also be mindful not to place their or the University’s reputation at risk and in some
instances additional behavioural requirements may need to be considered when:
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
working around sites of cultural significance

dry zones

heritage sites

sites of religious importance
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5.0 FORMS / PLANNING
It is essential to complete required forms before leaving the campus.
Allow time to get authorisation completed by Supervisor and Dean of School (or delegate).
The Field Trip must not be undertaken if relevant paper work has not be completed & approved.
Keep a copy of all field trip records. A copy must also be provided to the University Nominated Contact
Person.
5.1.1. Field Trip Itinerary
The Field Trip Itinerary form provides all the necessary contact numbers, accommodation details and
Emergency Services numbers and must be completed for every field trip.
Note: Field trips which are a repeat of previous trips may revise previous forms but must update as required.
If a member of the field trip group is going to have different arrival/departure times or plans, a separate Field
Trip Daily Contact form must be completed (eg if carrying a different contact device, flying to a location when
others are driving etc). A separate itinerary must also be completed and provided to the Nominated Contact
Person.
5.1.2. Field Trip Checklist
The Field Trip Checklist form enables the supervisor/leader to make sure that everything is organized
before the field trip commences.
This checklist has 2 levels:
Tier 1
Applies only when the trip is in the metropolitan area and only involves simple low risk tasks. This will let
the Field Trip Supervisor to complete the Tier 1 checklist and complete a simple risk assessment.
Note: Just because the field trip is in the metropolitan area does not automatically mean it is a low risk
trip. You must assess communication, ease of access by Emergency Services, location & tasks.
Examples may include visiting institutions as an “audience” such as the museum where the work
involves noting & viewing.
Tier 1 does not apply to interstate or overseas metropolitan field trips. See Tier 2.
Tier 2
Include field trips
 to rural, remote, overseas or interstate locations (where it is difficult to provide or organise for
Emergency Services to attend).

which involve activities such as diving, boating, climbing or where there is work with some tools
(these would be considered as medium to high risk activities).
For Tier 2 field trips, the full checklist should be completed and a risk assessment performed.
The risk assessment must include at all aspects of the field work including travel, emergency access,
accommodation, processes & tools.
A copy of this form must be left with the Nominated Contact Person at the University.
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5.1.3. Field Trip Participant Safety Acknowledgement Form
The field trip supervisor/leader need to be aware of their responsibilities for participants on a field trip.
All participants are required to complete the Field Trip Participant Safety Acknowledgement Form and
return it, signed, to the supervisor/leader prior to nominated date – see 4.5
A copy of this form is to be left with the Nominated Contact Person at the University.
For repeated field trips for the same or similar locations the Field Trip Participant Safety
Acknowledgement Form can be completed on a semester basis unless the participant’s personal
circumstances change. Participants will be required to confirm their details are still current.
5.1.4. Risk Assessments & Safe Work Procedures (SWPs)
For each field trip, Field Trip Coordinators/ Leaders must
 identify the hazards
 assess the health and safety risks of those hazards
 implement risk controls to eliminate or minimise the risks
This process must include all aspects of the field trip including travel, accommodation and activities to be
undertaken.
The Field Trip Risk Assessment form should be used to undertake these risk assessments.
A risk assessment must also be undertaken, and any Safe Work Procedures (SWPs) provided, for use of
equipment or hazardous chemicals during field trips.
Field Trip Coordinators/ Leaders must establish contingency plans for handling emergencies during a field
trip which, for example, may include the evacuation of injured participant/s to medical aid.
Note – any field trips that involve boating or diving must complete the appropriate documents relating to
those activities. See the WHS web site for further information.
5.1.5 Field Trip Vehicles form
This form should be completed by Field Trip Leader/ Supervisor.
Note that all private vehicles, trailers, boats or caravan used on a field trip must have the details recorded
and there must be confirmation that they are comprehensively insured.
5.1.6 Daily Contact Form (where relevant)
When the field trip involves high risk and/or remote locations, staff/students in isolation or working in the field
over an extended period of time, some form of check-in should occur.
This can be by a range of communication options including mobile phone, satellite phone or other means
such as SPOT satellite tracking technology. These arrangements should be recorded on the daily contact
form and a copy provided to the University Nominated Contact Person.
Remote or high risk location/activity field trips should have more frequent check-in times (e.g. twice a day)
preferably during office hours.
University Security should only be used when there are no alternatives or as an emergency.
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5.2 APPROVAL PROCESS
The Field Trip Leader, their supervisor/manager and the Nominated Contact Person are required to sign all
field trip itinerary forms, field trip checklist & risk assessment forms, vehicle & daily contact forms (where
applicable). The summary page must also be signed.
Once the forms are signed, the Field Trip Leader’s supervisor/manager submit the documents to the Dean of
School/Divisional Head/Director (or delegate) for approval prior to the field trip commencement.
A copy of all signed forms must be provided to Nominated Contact Person and a copy maintained by the
School/Portfolio.
5.2.1 Process Flow Chart
Field Trip Forms:
Itinerary, checklist, vehicle information, daily
contact & risk assessment forms completed
Participants are sent relevant information &
complete the participant forms & sign



Forms are signed by
Field Trip Leader
Field Trip Leader’s supervisor/manager
University Nominated Contact person
Approval :
to be signed by Dean of School (or
delegate)/Divisional Head/Director


Copies of all forms sent to
University Nominated Contact Person
Copies kept in School Office/Portfolio
office
6.0 EMERGENCY REPORTING PROCEDURES
The procedures given below are the minimum that should be carried out.
6.1. Reporting Minor Accidents/Incidents or near miss

Provide First Aid or medical assistance as required.
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.

Once the person(s) and the area are safe, gather details of the accident or incident.

The Flinders University accident/Incident report needs to be completed by the injured person (where
fit to do so) via FlinSafe, as soon as possible after the event. Where the person is not able to make
the report themselves, the Field Trip leader or their supervisor can report the incident on their behalf.
This can be done at any location where internet access is available. Where internet access is not
available, a copy of the paper-based form should be used (taken as part of the documentation carried
on the trip).

If this is not possible to report whilst on the field trip, the accident or incident must be reported to the
WHS Unit where possible within 24 hours or on return from the trip (unless the accident is serious, a
fatality, dangerous occurrence or notifiable incident - see below). The definitions are available in
Appendix A.
6.2 Reporting Serious Accidents, a Fatality, a Dangerous Occurrence or Notifiable Incident

Provide First Aid and obtain medical assistance.

Secure the scene and make sure no one else is placed at risk.

Immediately notify University Security, the Dean of School/Division Head/Director or the Associate
Director, WHS by phone (see red section below for contact numbers). These members of staff will
advise and assist with any further reporting and will organise for all relevant contacts to be notified.
[Note - serious accidents, or a fatality, must be immediately notified to SafeWork SA. This will be
done by the WHS Unit (see orange section below for details)].
Any accidents that result in a serious injury or fatality, University
Security or the Associate Director, WHS must be notified immediately.
Security (24 hour. contact) – (08) 8201 2880
Associate Director, WHS - 0414190024
The WHS Unit will notify SafeWork SA immediately upon becoming aware of the accident.
The WHS Unit will also notify any relevant University supervisors/managers as required.
WHS Unit telephone number: (08) 8201 3024 or 0414 190 024 .
6.3 Post Accident/Incident
A serious accident/illness, fatality, dangerous occurrence or a notifiable incident, will be investigated by the
relevant authorities and the WHS Unit.
The field trip leader must
 secure the scene. The scene should remain undisturbed. If there has been a death, serious injury or
any dangerous incident, the site and ANY TOOLS OR EQUIPMENT MUST NOT BE REMOVED OR
ALTERED IN ANY WAY until it has been investigated by the relevant authorities.

Collect sufficient details to prepare an Investigation Report.
This should include names, dates, times, persons involved & exactly what happened.
In addition to existing legal requirements to record and report incidents, accidents, the University will
investigate and document all such events.
The following link to the University’s Work Health & Safety web site provides more detail about
accident/incident investigation and reporting.
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7.0 EQUIPMENT
7.1 Safety Equipment
All safety equipment must be:
 of an approved design
 meet the appropriate Australian Standards for the equipment being used and the activity being
undertaken (when appropriate)
 regularly inspected and maintained.
7.2 First Aid
 An approved First Aid Kit which includes additional items such as sunblock and insect repellent must
be carried on all field trips.
 All field trips that are Tier 2 must have someone with First Aid training to be present.
 When the field trip is in an area where Emergency Services may be delayed or it would be difficult to
access help (e.g. remote or difficult to access sites), a Remote First Aid kit must be carried and a
member of the field trip group must have Remote First Aid Training or access to such a person must
be available.
7.3 Communication
Appropriate and approved communication devices (e.g. mobile or satellite phone, radio or SPOT satellite
tracking or other such devices) must be carried on all field trips. Where necessary, staff qualified in the use
of such equipment should be in attendance.
Be aware that mobile phones may not work in some locations. Check before you go on the field trip. In areas
where mobile coverage is unreliable or not available then a satellite phone or other tracking technology such
as SPOT tracking devices must be used. If a SPOT device is used, staff and students should be trained in its
use as an emergency device.
NOTE: Dial 000 or from mobiles 112 for emergency (the 112 number is a boosted signal from mobiles).
Forms should include, where possible, relevant local emergency details e.g. local hospital.
7.4 Tools & Equipment
All tools and equipment taken on field trips must have had a risk assessment completed and be used in
accordance with manufacturer’s instructions or have a documented safe work procedure.
Briefing sessions detailing the correct use and maintenance of all equipment should be given to all relevant
participants prior to its use in the field.
Firearms, spring or gas powered spears and any form of unauthorised explosives must not be taken or used
on any field trip without the express approval of the Executive Dean of the Faculty/Portfolio Head.
Permission will only be given where it is demonstrated there is no alternative method and a risk assessment
has been completed.
All firearms must be managed according to relevant state laws and must be:



Licensed
Locked in an appropriate cabinet when in storage (including any ammunition or charges)
Only used by trained/licensed workers
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7.5 Vehicles
7.5.1 University vehicles
Where possible, University or hired vehicles should be used for the transportation of staff and students on
field trips. The use of a University vehicle or hire vehicle should always be seen as the first choice.
University Vehicle bookings: contact the Transport Office on 8201 2015
7.5.2 Private vehicles
Private vehicles should be roadworthy, registered, comprehensively insured and driven by a licensed driver
and only used when there is no reasonable alternative. If a private vehicle is to be used it must be fit for
purpose, i.e. a 4WD if driving off road.
Use of private vehicles is not covered by University insurance & should therefore be covered by
comprehensive insurance. Supervisors should check this and not give permission if the vehicle is not
comprehensively insured.
All details of private vehicles used on field trips must be recorded on the Field Trip Vehicle form and provided
to the Nominated Contact Person.
7.5.3 4WD/Off-Road Vehicles and Training
If the field trip includes driving on unsealed roads for prolonged periods, consideration must be given to
appropriate vehicles for the trip. Whilst 4WD may not be required on all unsealed roads, the quality of the
surface (eg deterioration in wet weather) should be considered.
When field trips involve 4WD/off-road driving, the area must consider providing staff with the relevant training
to ensure they are competent to manage the vehicles and the conditions.
Supervisors should encourage students who will regularly undertaking off-road driving as part of the higher
degree studies to undertake off-road driving training.
7.5.4 Bus
When the University hires a bus, a bus with seatbelts should be the first preference.
Staff should be aware that there are any additional licensing requirements for buses with more than 12 seats
and only those individuals with correct licenses are allowed to drive them.
7.5.5 Quad Bikes
Quad bikes kill a number of workers every year. These accidents mainly result from rollovers. When quad
bikes are used, they must be fitted with roll bars. Staff must have received training in the safe driving of quad
bikes and helmets must be worn. Further information on quad bike safety can be found at:
(http://www.safeworkaustralia.gov.au/sites/swa/whs-information/agriculture/quad-watch/pages/quad-watch
7.5.6 Other vehicles e.g. tractors
When other vehicles such as tractors, trucks etc. are to be used, staff must make sure the operator is fully
trained and has any appropriate licenses.
Any Contractor engaged to use such vehicles must be a Flinders University registered contractor, have the
correct insurance and licenses and have completed a safe work procedure (SWP) and Job Safety Analysis
(JSA). For more details - http://www.flinders.edu.au/ppmanual/buildings/contractor-safety.cfm
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8.0 OTHER REQUIREMENTS
8.1 Permits/ Licenses
The field trip leader is responsible for ensuring that

all relevant licenses have been obtained.

valid permits are obtained for entry into restricted areas or for public areas where permission is
required (including National Parks, council areas, foreshores, jetties, heritage places and similar
areas).
8.2 Insurance

University staff based in South Australia are covered for workers compensation under the provisions
of the SA Return to Work Act 2014 for any injury sustained while working in Australia. Staff based in
other States/Territories are covered by the relevant jurisdiction’s workers compensation legislation.

Students are covered by the University’s insurance which includes protections for enrolled students
engaged in activities related to their studies and which are authorized by the University. This includes
activities that occur off-campus, such as field excursions/ field trips. More information can be found at
the following link - Students

Volunteers are covered by Public Liability insurance. They are not covered for personal accident and
should be advised before field trip commences to consider insurance options.

Fee paying clients, both International and Australian should be advised to take out full Travel
Insurance.

High School Work Experience Students are covered by school insurance and University public
liability insurance.
 Vehicle Insurance Cover - in most cases personal/private comprehensive vehicle insurance is valid
on work-related travel. However, it may be wise to confirm that this is included in your
comprehensive cover, with your insurance provider.
Note - Private vehicles are not covered by University insurance. Workers’ Compensation insurance for staff
covers personal injury but not vehicle damage.
8.3 Volunteers and Visitors
Volunteers and Visitors participating in field trips have the same rights and obligations as staff and students
to contribute to the provision of a safe environment and to abide by policies, procedures and rules pertaining
to the field trip.
8.4 Disciplinary Action
Disciplinary action may be taken in accordance with the relevant University policy should unsafe behaviour
occur.
The University policies on disciplinary action in relation to both academic and general staff may be seen at
http://www.flinders.edu.au/ppmanual/staff/discipline/index.cfm
Disciplinary action in relation to students is covered by Statute 6.4 Student Conduct. The Policy and
Procedures relating to Student Conduct may be seen at
http://www.flinders.edu.au/ppmanual/student/student-conduct.cfm.
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8.5 Working Alone
It is strongly recommended that no person should be allowed to work alone in isolated or remote areas. If
deemed unavoidable, a system must be put into place requiring the person to check in regularly with
another person. It is also recommended that some type of tracking device e.g. SPOT or “man down” system
be used. The staff member should also have received any additional training that maybe relevant e.g. first
aid.
8.6 Overseas
Travelling overseas to attend conferences is not considered as a field trip. However when field work is to
occur overseas all the same requirements for documentation and approval applies.
Note - there are other requirements for travelling overseas including booking & insurance. Information can be
found at - http://www.flinders.edu.au/finance/insurance/travel-insurance/
8.7 Working with other organisations and shared duties as a PCBU
When field trips involve working with other organisations (also known as PCBUs) there must be consultation,
coordination and collaboration to ensure that risks to all workers and others is being managed.
How this is managed will depend on the nature of the arrangement between the organisations. Examples are
provided below of how the arrangements may work, however each trip needs to be assessed due to the
complex nature of the arrangements and the degree of control each PCBU has over the activities:
a) If the field work is organised and controlled by Flinders then the other organisation may choose to
use Flinders forms and risk assessment process. The other organisation must at a minimum provide
Flinders with a participation forms for their workers or others and these must be provided to the
Flinders University Nominated Contact Officer.
b) If the field work is mainly organised or controlled by another organisation then Flinders may choose to
complete their own documentation and risk assessments or at the very minimum must have been
provided a copy of the other organisations documents. Flinders staff must still get the required signed
approvals and permissions from appropriate University Dean. A participation form must be supplied
to both organisations.
9.0 OTHER INFORMATION
Web addresses and related documents available for:










Flinders University generic Field Trip Risk Assessment
Worker’s Compensation
Reporting an Accident or Incident
Use of Vehicles on University Business (Field Trips)
Diving Policy
Diving Manual
Diving Forms
University Guidelines for Boats and Boating Activities
Working Alone or in Isolation
Working in Extreme Heat or Cold
9.0 FORMS
9.1 Field trip Summary page
9.2 Field trip checklist
9.3 Field Trip itinerary
9.4 Field Trip Vehicles
9.5. Field Trip Daily Contact (if required)
9.6 Participants Guidelines
9.7 Field Trip risk assessment
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Page 14 of 29
FLINDERS FIELD TRIP FORM
FIELD TRIP FORMS TO BE COMPLETED IN ACCORDANCE WITH UNIVERSITY FIELD TRIP
GUIDELINES
SUMMARY
School or local Work Area to record details of the Field Trip
FIELD TRIP TITLE:
FIELD TRIP PURPOSE:
(e.g. Film Shoot, Diving, Bushwalking):
DATE:
FIELD TRIP DESTINATION:
FROM:
TO:
(e.g. Darwin, Canada, Victor Harbour)
DESTINATION TYPE:
(e.g. Metro, Regional, Remote, Interstate,
Interstate remote etc.)
BRIEF DESCRIPTION OF FIELD TRIP:
NAME OF FIELD TRIP LEADER:
MOBILE NUMBER:
EMAIL ADDRESS:
NAME OF FIELD TRIP
LEADER’S SUPERVISOR:
TOTAL NUMBER OF PARTICIPANTS:
FLINDERS STAFF:
FLINDERS STUDENTS:
VOLUNTEERS/OTHER:
Signed: (Nominated University Contact person)
Date:
Signed: (Field Trip Leader)
Date:
Signed: (Field Trip Leader’s Supervisor)
I confirm that all relevant documents have been provided and checked.
AND the Number of participant forms matches the number of participants.
Signed: (School Dean or Nominee)
Date:
Only required for Special exemption/ permissions
Sign: (Executive Dean)
Date:
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Page 15 of 29
Date:
FIELD TRIP HEALTH AND SAFETY CHECKLIST
TIER 1- LOW RISK FIELD WORK
e.g. trips in metropolitan areas to perform low risk tasks (see 4.1.2)
DOES THE FIELD WORK ONLY INVOLVE
Transport/Equipment/Itineraries/
Checked
Transport arrangement identified and only to occur on sealed roads in the
metropolitan area?
Vehicles are registered, roadworthy and covered by Comprehensive insurance?
Easy access for Emergency Services is available i.e. – not in thick bush or steep
hill?
Communication is readily available - you know you are in mobile phone range?
Boating, diving, climbing, working in isolated areas or other risky activities are
prohibited on this field trip?
First Aid Kits and a First aid trained person are available?
The use of any tools / plant that have been risked assess as a medium or high risk
are prohibited?
Any tasks or procedures to be performed have been assessed as low risk?
 Yes  No
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 Yes  No
 Yes  No
 N/A
 N/A
 N/A
If you answer NO to any of the above then your Field trip is not Low risk & you need to continue onto
Tier 2 and complete a full risk assessment.
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FIELD TRIP HEALTH AND SAFETY CHECKLIST -TIER 2
FIELD WORK - that has not been assessed as low risk e.g. trips are outside of the metropolitan
areas (see 4.1.2)
Item
Checked
Transport/Equipment/Itineraries/Maps
Transport arrangement identified?
Vehicles & trailers are registered, roadworthy and covered by insurance?
Vehicles, trailers, tow bars compatible and Road Traffic Act compliant?
Motor vehicles spare parts (hoses, belts, tools) etc. identified/obtained?
Motor vehicle safety & recovery equipment i.e. Bull bar, winch, tow rope, jumper leads,
shackles etc.
Relevant licenses and permits obtained?
Written itineraries have been prepared?
Relevant maps obtained?
Equipment has been inspected to ensure its integrity and is of an approved design and
meets minimal legal requirements?
Briefings/Consultation/Accommodation/Catering
Participant briefing sessions held in advance of the field trip?
The participants have been consulted regarding arrangements, potential hazards etc.?
A personal needs list has been developed, implemented and communicated?
Catering arrangements organized?
Accommodation arrangements have been organized?
If working alone, participant is advised that regular contact must be made with
Nominated Contact Person?
Work Health and Safety
The hazards associated with the field trip have been identified/controls developed?
Relevant University WHS Procedures brought to the attention of participants?
Student or volunteer responsibilities communicated to participants?
Policy on drugs and alcohol explained to participants?
Firefighting equipment required for the trip identified/obtained?
First aid kits have been checked for contents and refilled?
Qualified First Aid Officer(s) identified/communicated to participants? Please note: A
qualified First Aid trained person must be present on all field trips.
Emergency procedures relevant to the field trip identified and developed.
E.g. (medical, fire, evacuation)
Effective communication system identified/obtained? E.g. Mobile phone coverage,
satellite phone, SPOT technology for remote areas.
Clothing relevant to conditions identified?
Personal Protective Equipment required identified?
Weather forecasts and field site conditions obtained?
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Page 17 of 29
Yes
 Yes
 Yes
 Yes
 Yes
 No
 No
 No
 No
 No
 N/A
 N/A
 N/A
 N/A
 N/A
 Yes
 Yes
 Yes
 Yes
 No
 No
 No
 No
 N/A
 N/A
 N/A
 N/A
 Yes
 Yes
 Yes
 Yes
 Yes
 Yes
 No
 No
 No
 No
 No
 No
 N/A
 N/A
 N/A
 N/A
 N/A
 N/A
 Yes
 Yes
 Yes
 Yes
 Yes
 Yes
 Yes
 No
 No
 No
 No
 No
 No
 No
 N/A
 N/A
 N/A
 N/A
 N/A
 N/A
 N/A
 Yes  No
 N/A
 Yes  No
 N/A
 Yes  No
 Yes  No
 Yes  No
 N/A
 N/A
 N/A
Advising Authorities (where relevant)
Local Park Ranger advised of proximity of field party?
Department of Environment and Natural Resources (DENR) and/or Department of
Aboriginal Affairs and Reconciliation (ARD) advised of the dates for planned field trip
and associated trips?
Local Council advised of trip?
Have permits and special permissions been obtained?
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
Special Safety Precautions are required.
NB. If you tick Yes to any of the following, your Field Trip is considered Medium to High Risk. All possible
hazards must be identified on the Risk Assessment form.
Does your Field Trip include any of the following:
 Yes  No  N/A
 Boating trips?
 Scuba diving?
 Snorkelling?
If yes, you must contact the Diving/ Boating Officer
 Yes
 Yes
 Yes
 Yes
 Yes
Cliff walking, climbing, clambering over rocks?
Bush walking?
Tractor, Quad bike driving or other plant and equipment?
The use of high voltage equipment?
Firearms, spring or gas powered spears, explosives and other weapons can only be
taken with written permission of Executive Dean – see Field Trip guidelines.
Involving geological and mining trips?
Other trips that may expose people to medium to high risk? E.g. Mountain bike riding,
canoeing, kayaking, swimming.
Flying in any form, i.e. Planes. Air balloon, Helicopter
Overseas Travel?
Relevant vaccinations identified/field party advised?
Visas, Passports, Embassies, Government travel warnings have been considered (see
additional international travel guidelines)
Dangerous/Hazardous substances (e.g. Petrol, LP Gas)
 Containers and labelling is compliant
 Storage and use, hazards identified/controlled
 Containers must be bunded whilst in transit
 No
 No
 No
 No
 No
 N/A
 N/A
 N/A
 N/A
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 Yes  No
 N/A
 N/A
 Yes  No
 N/A
IMPORTANT:
I have READ and UNDERSTOOD the University Field Trip Guidelines
https://www.flinders.edu.au/WHS-files/documents/FieldTrip_FlindersGuidelines.doc
 Yes
 No
The following Field Trip Forms have been completed: (Please tick)
Participant Health & Safety Acknowledgment forms – one for each participant
Field Trip Itinerary & Planning form
Field Trip Health & Safety Checklist form
Private Vehicle form (if applicable) – one for each vehicle
Field Trip Summary
Risk Assessment
The Field Trip Leader to ensure: (Please tick)
A signed and full copy of the Field Trip documentation is provided to the University Nominated Contact Person
All participants are provided with a copy of the completed Field Trip Itinerary & Planning form
Field Trip Leader retains a full copy of signed documentation
School/Local Work Area Office retains full copy of signed documentation for archiving for 7 years
Signed: (Field Trip Leader)
Date:
Signed: (Field Trip Leader’s Supervisor)
Date:
Date:
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Flinders University Field Trip Itinerary and Planning
1. Field Trip Leader: (Name)
Contact Phone:
Work:
Mobile:
2. Departure:
Date:
Time:
Location:
3. Return:
Date:
Time:
Location:
4. Destination Contacts (if applicable):
National Park:
Contact No.
Landowner:
Contact No.
Accommodation:
Contact No.
Other:
Contact No.
5. Transport arrangements:
6. Emergency contacts:
6.1 Nominated Contact Person at the University OR Security after hours (to initiate late return / fail to checkin procedures * below)
Name:
Contact No.
The Nominated Contact Person must be advised of RETURN from the field trip.
6.2 6.2 Emergency Services locations and contacts nearest to destination:
Hospital:
Contact No.
Ambulance
Contact No: 000 or 112 (from mobile)
Country Fire Service:
Royal Flying Doctor
Service:
Contact No.
Police:
Contact No.
Contact No. 131 444 or 000 or 112
(from mobile)
Other:
Contact No.
7. Late return/ failure to check-in procedures:
*Procedure to be followed by Nominated Contact Person if field trip group is not back on time or checked in:
 Phone field trip leader
 Phone other participants if the leader is not contactable
 Phone Security on 82012880 (24 hours) Check for returned gear if other participants not contactable
 Check for return of University vehicle
 Call Emergency Services in field trip area (Police, Coastguard, Park Ranger, landowner etc.)
8. Please Ensure (tick):
Copy to the Field Trip Supervisor /Leader to take on the field trip
Copy to the Nominated Contact Person at the University
Completed Participant Safety on Field Trips form for each participant also given to the Nominated
Contact Person at the University.
Signed: (Field Trip Supervisor/Leader)
Date:
Signed: (Nominated Contact Person) __________________________________________ Date----------------------------------
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Flinders University Field Trip Vehicles
Booking a University Vehicle
Contact the Transport Office on 8201 2015.
A booking form (available from School Offices) must be completed at the time of booking a vehicle.
Where possible, University or hired vehicles must be used for the transportation of staff and students on
Field Trips. This should always be the preference over using private vehicles.
Use of Private Vehicle
Private vehicles used on University business must be covered by comprehensive insurance,
http://www.flinders.edu.au/ppmanual/buildings/use_vehicles.cfm
Private vehicles must be roadworthy, registered, driven by a licensed driver and only used when there is no
reasonable alternative.
Please Note:
 Private vehicles are not covered by University insurance.
All private vehicles staff & students must be Comprehensively insured.
Workers’ Compensation insurance will cover staff for personal injury but not vehicle damage.

Vehicle Insurance Cover
In most cases personal/private comprehensive vehicle insurance is valid on work related travel. However,
it may be wise to confirm that this is included in your comprehensive cover, with your insurance provider.

Security in Car Parks
Vehicles should be locked and made secure when left in the University car parks. Do not leave any
valuables in open view in vehicles. Advise the Security office of the field trip and length of time the vehicle
will be left in car park.

Alcohol and Drugs
In accordance with the University’s policy vehicles are not to be driven by any person whose blood alcohol
level is 0.05% or more, or who has consumed other drugs which affect their ability to drive safely.
It is preferred that Flinders University, or hired vehicles should be used for the transportation of staff and
students on University field trips. If you are using a private vehicle please include the contact details for the
registered owner of the vehicle & confirm you have comprehensive insurance.
FU Vehicle / Hire Vehicle
Company or Owner
details
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Registration
Page 20 of 29
Make/Model/Colour
If private vehicle it has
comprehensive insurance
(Y/N)
Flinders University Field Trip Daily Contact Form
If you are taking a trip over multiple days you must check in with the Nominated University Contact Officer daily
by phone or other tracking device. In some cases twice daily if it is identified as part of the Risk Assessment
contingency plan.
If a member of the Field trip group is going to have different arrival/ departure time then a separate form
should be completed.
University Contact Officer ____________________
Alternative Contact _________________________ Phone _____________ Security (08) 82012880
Agreed Daily Contact time (am/pm) _____________________________
Return date/ time (am/pm) ____________________________________

What is the margin that will be given before late check / failure to return procedures will be initiated?
Accommodation ____________________________________________ Sat Phone ____________
Description of work _________________________________________________________________
_________________________________________________________________________________
Approved by (supervisor) _____________________________________ Date _________________
Agreed by (field leader) ______________________________________ Date _________________
Date/Time
check in to
occur
Nominated
Contact
Contact
Method – used
phone/ text/
SPOT
Date/Time
check in to
occur
Nominated
Contact
Contact
Method –
phone/
text/SPOT
Any likely
changes?
Record any
required
changes
What to do in the event a “check in” or contact time is missed or the party does not return at the nominated time.
Late return /failure to check-in procedures:
*Procedure to be followed by Nominated Contact Person OR Security at the University if field trip group has not returned
or made contact at designated time:
 Phone field trip leader
 Phone other participants if the leader is not contactable
 Phone Security on 82012880 (24 hours) Check for returned gear if other participants not contactable
 Check for return of University vehicle
 Call Emergency Services in field trip area (Police, Coastguard, Park Ranger, landowner etc.)
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Participant Safety Acknowledgment
To be completed by all participants and returned to Field Trip Leader.
A copy to be retained by participant.
For repeated field trips to the same locations, this form can be completed on a semester basis however
participants must check to ensure their personal information is correct.
As a participant on a field trip you are asked to READ, UNDERSTAND, SIGN and RETURN this form (in accordance with requirements of
the WHS Act, 2012). Whilst participating in the field trip you must carry your personal ID and medications, together with food and drink
provisions as specified.
The following guidelines are for your personal safety. Failure to comply with reasonable instructions may result in you not being permitted
to participate in the remainder of the field trip.
1.
2.
3.
4.
5.
6.
7.
8.
I will Obey all reasonable directions from Field Trip Leader.
Wear appropriate clothing for prevailing weather conditions (sturdy, enclosed footwear and hat are required).
Stay clear of hazardous areas or dangerous locations (e.g. cliff edges, mine shafts, quarry faces and open slopes).
Behave in an orderly and respectful manner at all times.
Respect the property of others at all times – such as that of landowners and places where you are accommodated
Do not leave your group without notifying the Field Trip Leader of your intended movements in time and place.
Will not take any prohibited items on the trip (see guidelines).
Limit the consumption of alcohol or other drugs to ensure that you do not endanger your own safety or the safety
of any other person on the field trip.
9. I understand all participants are expected to assist in housekeeping duties as directed by the Field Trip Leader.
10. University insurance –including private vehicle insurance is understood.
See - FieldTripGuidelines


I have read, understood and agree to the conditions of this field trip. I agree that I will not intentionally cause any concern
regarding my own health and safety or that of others on the field trip and have been informed of the specific risks associated with
the field trip.
I hereby give permission for medical treatment to be administered to me in the event of an emergency.
Name: (BLOCK CAPITALS):
Sign:
Australian
Phone/ Mobile 
Date:
In the event of any emergency please contact the following person:
(Next of Kin, who is not on the Field Trip)
Name:
Contact No:
Additional Name (optional):
Contact No:
Medical condition: Please advise if you suffer from any known medical conditions, including allergies which may affect your
health or safety on any field exercise, and if you will be taking any medications during any trips, as follows:
Medical
Condition:
Medication:
This is a confidential form.
For the duration of the field trip/s this document will be held by the Field Trip Leader and the University Nominated Contact
Person.
Valid from:
Valid to:
If you are under 18 years old, your parent/guardian/care-giver also needs to sign the form, below.
Sign:
Date:
PLEASE ENSURE ALL PARTICIPANTS SIGN FORMS AND RETURN FORM TO FIELD TRIP LEADER
BEFORE FIELD TRIP COMMENCES IF THEY ARE NOT, YOU WILL NOT BE ABLE TO PARTICIPATE
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Flinders University Field Trip Risk Assessment Form
Cost Centre:
Area/Department:
Field Trip Location
Field Trip Supervisor:




TITLE/DESCRIPTION:

SOP cross reference if relevant Plant RA cross-reference(s):




:

Position(s)
Assessment Date
RISK ASSESSMENT NO:
Assessed by:
Name(s)











(when circumstances &/or information changes)
ADDITIONAL INFORMATION:
Does this project require any of the following documentation? ()
National Park approval
Other permits/certifications
Vehicle licences
1.
If yes, STATUS:
-select-select-select-select-select-
& Please provide relevant approval/permit reference details/number & date
details
details
details
details
details
date
date
date
date
date
details
details
Other mandatory documentation
Have Safe Operating Procedures and/or Safe Work Method Statement been developed for this Field Trip?
2.
If YES, please enter document cross-reference details above.
If further action is required, to be completed by:
NAME:

POSITION:

YES
NO
DATE:

SUMMARY OF RISK:
Complete the table (page 2), review the risk measured, and the controls, then please select the relevant risk summary statement:
A The assessment reveals that the potential risk to health in the conduct of this field trip is not currently significant
B
C
The assessment reveals that the potential risk to health in the conduct of this field trip is significant, however controls are in place that reduce
risk to acceptable levels
The assessment reveals that the potential risk to health in the conduct of this field trip is significant. Controls are in place to reduce risk to
acceptable levels.
Field Trip Supervisor:


NAME
Document1

signature
date
page 23 of 29
Identified Hazards
Hazard Type
Transport
Medical Emergency
Risk
Rating
Required Controls
(consider control hierarchy)
Consequence
Probability
?
?



-Select-Select-Select-
-Select-Select-Select-
-Select- 
-Select- 
-Select- 

-Select-
-Select-
-Select- 

-Select-
-Select-
-Select- 









-Select-Select-Select-Select-Select-Select-Select-Select-Select-
-Select-Select-Select-Select-Select-Select-Select-Select-Select-
-Select-Select-Select-Select-Select-Select-Select-Select-Select-



-Select-Select-Select-
-Select-Select-Select-
-Select- 
-Select- 
-Select- 
Hazard Description prompts
-Transport hazard prompts-Transport hazard prompts-Transport hazard prompts-
Risk Assessment
Specific Details & Comment
(seematrix)
Other Emergency
-Physical hazard prompts-
Environment
-Environment hazard prompts-Environment hazard prompts-Environment hazard prompts-Environment hazard prompts-Environment hazard prompts-
Accommodation
-Accommodation hazard prompts-Accommodation hazard prompts-Accommodation hazard prompts-Accommodation hazard prompts-
Food & Catering
-Food + Catering hazard prompts-
Diving
Diving
Diving
Diving
Boating
Boating
Boating
Chemical
-Chemical hazard prompts-Chemical hazard prompts-Chemical hazard prompts-



-Select-Select-Select-
-Select-Select-Select-
-Select- 
-Select- 
-Select- 
Biological
-Biological hazard prompts-Biological hazard prompts-Biological hazard prompts-



-Select-Select-Select-
-Select-Select-Select-
-Select- 
-Select- 
-Select- 
Document1









page 24 of 29
Controls
implemented
Yes
No
Radiation (including
laser devices)
-Radiation hazard prompts-Radiation hazard prompts-


-Select-Select-
-Select-Select-
-Select- 
-Select- 
Ergonomic
manual handling of animals

-Select-
-Select-
-Select- 
-Ergonomic hazard prompts-

-Select-
-Select-
-Select- 
Psychosocial
-Psychosocial hazard prompts-

-Select-
-Select-
-Select- 
Tool/ equipment


Fatality
-Select-
-Select- 
Other


Major injury
-Select-
-Select- 
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Risk Assessment No.
RISK ASSESSMENT FORM
Reference to SOP No.
List identified hazards and detail measures taken to address the hazards:
Cost Centre
Plant/equipment/
procedure
Field Trips
Department
Location
Area
Supervisor
Assessed by
Date
Review Date
HOW TO ACCESS THE RISK
Step A - Consider the consequences
For each hazard, consider the consequences if
something happens. Consider what could reasonably
have happened, as well as what actually happened
(if there was an accident/incident). Look at the
descriptions below and choose the most suitable
consequence
Step B - Consider the likelihood
How likely is it that something will happen
as a result of the hazard?
Consequence
Fatality
Description
May cause death and/or severe
irreversible disability, and/or
permanent ill health
Severe injury or illness
Likelihood
Very likely
Minor
Minor (usually reversible) injury or
illness resulting in days off work
Possible
Will probably occur in most
circumstances
Might occur occasionally
First Aid
First aid level medical treatment
Unlikely
Could happen at some time
Negligible
No treatment required
Highly
unlikely
May happen only in
exceptional circumstances
Major
Step C – Calculate the Risk Level
1. Take the Step A rating and select the correct line
2. Take the Step B rating and select the correct column
3. Circle the risk level where the two ratings cross in the matrix below
Look at the descriptions below and choose
the most suitable Likelihood
Likely
Description
Expected to occur in most
circumstances
Risk level =
Risk Matrix
Likelihood
Consequence
Very likely
Likely
Possible
Unlikely
Highly
unlikely
Fatality
Extreme
High
High
High
Medium
Major injury
High
High
High
Medium
Medium
Minor injury
High
Medium
Medium
Medium
Medium
First aid
Medium
Medium
Medium
Low
Low
Negligible
Medium
Medium
Low
Low
Low
Prioritising Hazards
Risk Level
Extreme
Priority
1
High
2
Medium
3
Low
4
Action
The activity should cease immediately and short
term safety controls implemented.
Notify manager and assess activity.
Implement short term safety measures immediately.
Notify manager and assess activity.
Implement short term safety controls. Notify
manager and assess activity.
Implement long term safety controls.
Notify manager and assess activity.
Timeframe for implementation
of corrective action
Control Hierarchy
Elimination
Remove hazard
Substitution
Use a less hazardous alternative
Eg Restrict access, use in a closed container,
fume cabinet
Eg Trolleys to move loads, guards on machinery,
Fume cupboard
Eg: Training, Safe Work Procedure, signage
Immediate
Isolation
Within 24 hours
Engineering
Within 14 days
Administration
PPE - Personal
Protective
Equipment
Within 28 days (if possible) or
demonstrate that it is not
reasonably practicable to achieve
further minimization of the risk
See Hazard Management Policy for further details
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page 26 of 29
Eg: Gloves, respirator, safety glasses
This risk assessment should be checked and modified to meet requirements for your field trip.
Item
Field Trips: General
Hazard
RISK
RATING
Control
Action by
Date
Transport accident e.g. Motor
vehicle accident
Medical Emergency
Emergency plans
Natural disaster (bush fire)
Weather – extreme heat, flood
Access to water/ amenities
Food poisoning/ allergies
Accommodation
Communication
Animals – snakes, bites, stings
Cultural / language issues
Alcohol/recreational drug use
Field Trips:
Manual handling
Using tools/ plant
Chemicals
Exposure to the elements
Slippery surface, footing
Bushwalking
Working with animals
Remote area travel
Working in public place
lighting
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Item
Hazard
RISK
RATING
Control
Action by
Date
Field Trips: (Add your specific
hazards)
Field Trips:
Field Trips:
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Item
Field Trips: Boating
Hazard
RISK
RATING
Control
Action by
Date
Person overboard
Exposure to elements
Manual Handling
Medical condition
Weather
Tides
Boat capsize
Motor malfunction
Radio malfunction
Vessel stress/damage
Anchor irretrievable
Field trips: Diving
(boating risks must be taken into
account if relevant).
See University Diving Manual
Physical exertion before during
and after dive
Dangerous marine animals
(e.g. shark)
Manual Handling
Weather conditions
Equipment malfunction
Decompression illness
SUMMARY OF RISK – Review the risk measured, and the controls, then please select the relevant risk summary statement:
A
The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is not currently significant
B
The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is significant. However controls are in place that reduce risk to acceptable levels
C
The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is significant. Interim controls are in place to reduce risk to acceptable levels.
Approved by
Date:
REVIEW OF CONTROL MEASURES
Control measures are effective – yes
Date reviewed:
*no
(*If no, you must do another Risk Assessment.)
Signed:
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