Department of Residence Life
Graduate Hall Director Application
Priority applications due February 29, 2016
mlamb@astate.edu
Dear Graduate Applicant,
Thank you for your interest in the Department
of Residence Life at Arkansas State University
as well as your interest in a graduate program
at Arkansas State University. We are very
proud of the opportunities & experience we
offer our graduate staff. Equally, we are
excited to welcome you to our campus and into our selection process; which we believe to be comprehensive and competitive.
We have a total of ten (10) GHD’s on campus. Each is responsible for leading a staff of RAs and managing the day-to-day
functions of a single-student residence hall or apartment complex. RA staffs range from 3-12 students.
We are seeking energetic individuals who are eager to help our staff and students. The graduate staff is charged to build a sense
of pride in their communities. Some of the skill sets we seek in graduate staff are:
 strong communication skills
 leadership experience
 the ability to exercise good judgment, especially in a crisis situation
On top of all this, the graduate staff member is expected to be a full-time student and role model for the staff and residents.
Candidates should have some undergraduate experiences within the residence halls that would be transferable for the graduate
position at Arkansas State University. This could be as RA staff, student leader, desk staff, etc. We also have successful
candidates emerge from experiences within Student Activities, Greek Life, and other student organizations. This position is a
culmination of learned and shared experiences. If you are looking to gain a sense of accomplishment, pride and self-worth in a
position, then our graduate employment may be just the role you are seeking.
I ask you to thoughtfully consider these two questions: What student employment position on campus provides its employees
with the opportunity to learn so many valuable life skills? What student employment position on campus is a paid leadership
experience? The correct answers are the Department of Residence Life Graduate Hall Director positions. It is the only campus
position where you will interact with staff members on a daily basis, attend meetings, supervise undergraduate student staff,
serve in a student conduct capacity and receive continued personal and professional growth opportunities. We will engage you
in decision-making and our staffs are well-prepared for their future careers upon graduating from Arkansas State University.
The Department of Residence Life welcomes your interest in employment with our department. We believe that you will find
exciting, demanding, and rewarding job opportunities with us. One of our goals is to provide comfortable, affordable, and
secure on-campus housing options in residential communities where academic success and personal growth of residents is
encouraged and supported. This goal is partially realized by the student staffs who work within our residential communities to
help other students adjust to college life and have a successful university experience.
Please carefully complete your application and return it to the Department of Residence Life (Student Union, Suite 2053). We
look forward to meeting you during the selection
process. Should you have any questions, or concerns
arise regarding the selection process, please contact
me via email, phone or stop in if you happen to be on
campus.
Best Wishes,
Melissa Lamb
Assistant Director for Residence Education
mlamb@astate.edu
(870) 972-2042
DEPARTMENT OF RESIDENCE LIFE
GRADUATE STAFF APPLICATION
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Name
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LAST
FIRST
Preferred Name:
M.I.
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☐F
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☐M
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Cell Telephone # Click here to enter text.
Permanent Address: Click here to enter text.
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Telephone #: Click here to enter text. AState E-mail: _____@smail.astate.edu
Other E-mail: Click here to enter text.
ASU ID # (if currently enrolled): Click here to enter text.
COLLEGES AND UNIVERSITIES YOU HAVE ATTENDED:
UNIVERSITY
DATES
MAJOR/MINOR
DEGREE
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REC’D
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Present Academic Classification: Click here to enter text.
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CUM.
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Expected Date of Graduation:Click here to enter text.
Last Semester G.P.A.: Click here to enter text.
GRADUATE STUDY
NOTE: You must be accepted in a graduate degree program in order to be hired for a Residence Life graduate position. You
must also have an application on file with your academic unit to be considered in the housing graduate selection process.
Have you applied to ASU Graduate School? ☐ Yes ☐ No
Have you been accepted? ☐ Yes ☐ No
If No, exp. date of decision: Click here to enter text.
Proposed graduate course(s) of study: Click here to enter text.
Degree sought:Click here to enter text.
Enrollment Date:
Expected graduation date:
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NOTE: Due to the Department of Residence Life graduate position responsibilities, no other assistantship or fellowship may
be held concurrently with an appointment unless approved in advance by the appropriate supervisor.
Will you have other obligations (internships, practicum, fellowship, etc.), which may affect the time you can give to service as a
staff member? Please explain: Click here to enter text.
When could you be available to start work? Click here to enter text.
Is there any reason why you would not be able to complete two consecutive semesters as a grad employee? ☐ Yes ☐ No
If yes, please explain
RELEVANT EXPERIENCE
Have you lived in a residence hall or other group living experience (co-op, fraternity, sorority, on-campus apartment housing)?
☐ Yes ☐ No
RESIDENCE HALL/OTHER GROUP LIVING EXPERIENCE
UNIVERSITY
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MONTH/YEAR
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List and describe those activities or experiences, which may be relevant. (Focus on residence hall or University experiences.)
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CO-CURRICULAR ACTIVITIES: List activities in which you have participated while in college.
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List any languages spoken fluently: Click here to enter text.
If hired, are there any medical condition(s)* which might affect where you work, or your ability to perform necessary
responsibilities of the position (please specify): Click here to enter text.
*Supporting medical documentation may be required for personnel files.
PLEASE RESPOND TO THE FOLLOWING FIVE QUESTIONS/STATEMENTS
What motivates you to apply for this position?
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After reviewing the job description(s), what can you contribute to the Residence Life program at Arkansas State?
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In regards to the graduate position you are applying for, what do you consider to be your greatest skill?
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How will the graduate position contribute to your own personal and professional growth?
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Describe your past experiences with leading or supervising others.
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EMPLOYMENT RECORD/WORK EXPERIENCE (begin with most recent)
Employer’s Name:
Employer’s Address:
Business Contact (with area code):
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Job Title:
Employment Dates (month/year):
Supervisor’s Name/Title:
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To:Click here to enter text.
Hours of work per week:
Reason for Leaving:
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Description of Duties:
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Employer’s Name:
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Employer’s Address:
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Business Contact (with area code):
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Job Title:
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Employment Dates (month/year):
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Reason for Leaving:
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Employment Dates (month/year):
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Employment Dates (month/year):
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Reason for Leaving:
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REFERENCE/RECOMMENDATIONS
Included in this application packet are three recommendation forms. Please distribute these forms to individuals who can
adequately reflect your abilities and list the individuals below. The completed recommendation forms should be emailed to
Melissa Lamb, mlamb@astate.edu, faxed to 870-972-2561, or mailed to PO Box 2774, State University, AR 72467.
Reference Name
Address:
Phone Number:
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Title:
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Have you ever been convicted of a felony?
☐Yes
Phone Number:
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Phone Number:
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☐No
The graduate staff positions exist to perform the essential functions, which are checked on the position descriptions. Any person
attaining this position must be able to perform these duties with or without reasonable accommodation. If you have any
question or concern as to your ability to perform any of these essential functions, contact the Department of Residence Life.
The information on this application is correct to the best of my knowledge, and I understand that any willful misrepresentation
on my part would be grounds for non-continuance in the application process. By my signature, I give permission for qualified
Department of Residence Life staff members to access necessary academic and conduct/judicial records on my part to verify the
information I have provided in this application. I also give permission for qualified Human Resources staff members to
perform a criminal background check on my candidacy.
Signature of Applicant
Date
The staff and students that make up the Department of Residence Life come from diverse backgrounds and social groups. We
encourage acceptance and appreciation of people in relation to race, color, creed, gender, age, ethnicity, nationality, physical
ability, sexual orientation, socioeconomic status, or religious affiliation. We believe that each person has worth and should be
treated with dignity and respect. This commitment is supported by all of the staff and students who work and live within our
communities.
PLEASE SUBMIT APPLICATION TO:
Melissa Lamb, Assistant Director for Residence Education; Department of Residence
Life/Student Union Suite 2053;Arkansas State University Jonesboro; P.O. Box 2774: State University, AR 72467; (870) 972-2042;
(870) 972-2561 (FAX); mlamb@astate.edu Priority applications due February 29, 2016.
(Remember to include a copy of your academic transcripts with the application; if available you may also submit
co-curricular transcripts and a copy of your GRE scores)
Graduate Hall Director
Position Description
The Graduate Hall Director (GHD) is responsible for managing a residence hall. Duties include establishing a community that
enhances the educational experience of students, supervising student staff, advising student government groups, and
coordinating administrative and operational functions.
Skills and Responsibilities:
I.
Provide overall management of a residence hall.
A. Administer hall budgets.
B. Assist with annual Priority Sign up.
C. Complete occupancy reports.
D. Report and follow up on maintenance and housekeeping concerns in and around the residence hall.
E. Coordinate an efficient and customer centered check in/out process.
F. Coordinate Resident/Community Assistant (RA/CA) on duty rotation.
G. Assure the residence hall is secured, supervise emergency procedures, and educate residents concerning safety.
H. Serve as a daily communication link between the Area Coordinator’s office and the residence hall.
I. Maintain an accurate key inventory; submit key inventory monthly.
J. Complete and turn in time sheets for hall employees.
K. Perform other related duties as required or assigned.
II.
Promote individual and team development in staff.
A. Recruit, select, train, supervise and evaluate Resident/Community Assistant staff.
B. Meet with staff periodically to disseminate relevant information to staff, build trust and unity within staff, and
provide leadership. Meet weekly with staff as a group. Meet biweekly with staff individually.
C. Recruit, select, train, supervise and evaluate a 24-hour desk staff in the FYRE Buildings and a limited desk in
the Upper-class/Apt and Living Learning Communities.
D. Provide ongoing feedback to hall staff concerning job performance.
E. Attend weekly GHD staff meetings. Attend monthly ResEd/Op meetings. Attend monthly GHD Staff
Development.
F. Participate in departmental activities, projects, and committees that will promote personal and professional
development.
G. Participate in state and regional professional developmental activities such as workshops, conferences, and
associations.
III.
Facilitate individual student growth and development.
A. Advise and educate residents on life skills.
i. Implement programs designed to meet the developmental needs of a diverse residence hall population
utilizing the Program Model for your community.
ii. Support hall staff and hall government programs.
B. Make appropriate referrals.
C. Advise Hall Council.
D. Interpret University/Hall policies.
E. Serve on University/Departmental committees.
F. Be a resource person.
G. Serve as an advocate for students.
H. Mediate student conflicts.
I. Serve as a role model for students and staff. Model appropriate professional and ethical behavior.
Qualifications: A Bachelor’s degree. Residence Hall experience at undergraduate level is required.
Appointments
Graduate Hall Directors are selected for the Residence Life system, not for specific residential facilities. Placement is
determined by the Department of Residence Life and may change at the discretion of the Director, Assistant Director of
Residence Education, or the Area Coordinators. Graduate Hall Director appointments are made for the academic year.
Reappointment is not automatic for the succeeding year but will be made on an evaluation of previous performance. Based on
justifiable reasons such as violation of policy, insubordination, etc. a GHD’s position may be terminated.
Remunerations: The compensation package includes an annual stipend of $8,570, a meal plan, a tuition discount of 50% of
the normal fee, and in-state tuition. A furnished apartment with utilities is provided within the residence hall as a condition of
employment. Also includes professional development money and a designated parking space.
Arkansas State University, Department of Residence Life
Graduate Hall Director Candidate Recommendation
Candidate’s Name:
I request that
my candidacy for the Graduate Hall Director position:
complete this form* as a reference in support of
Under the provision of the Family Educational Rights and Privacy Act: (check one)
I have retained my right of access to this reference. (Candidate will have access to this form.)
I have waived my right of access to this reference. (Candidate will not have access to this form.)
Candidate’s Signature:
Date
*Form can be filled out by a professor, University staff member, advisor, current or former employer/supervisor,
or anyone who can provide a reliable description of your abilities.
Graduate Staff in the Department of Residence Life at Arkansas State University function in a variety of roles, including
supervision of staff, planning and implementing community development programs, peer advising, creating a cohesive
atmosphere within their residential community, enforcing university regulations, documenting resident behavior, management
of hall administration, serving as resources and/or referral agents for residents living in the residence halls, and establishing a
positive interactive relationship with students in the residence hall. The diverse constituencies and roles require a mature person
with genuine commitment. To aid us in our selection of appropriate staff, please complete the following recommendation.
Thank you.
In answering the following questions, please cite specific examples whenever possible. If you have not had the opportunity to
observe the candidate, please indicate as such. Feel free to attach a letter of recommendation on business stationery for your
responses.
1. Please indicate how well you know this person and in what capacity.
2. Would you describe this candidate as a reliable and responsible individual? In what ways have you observed this?
3. Have you observed this candidate’s reaction to pressure or frustration? Please comment on his/her ability to deal with
difficult and demanding situations.
4. What do you see as this candidate’s strengths and limitations?
5. Is this candidate a type of person with whom others would be willing to share their personal concerns? Is he/she a
person others tend to respect?
6. What is your overall impression of the student? In your opinion, what is the student’s likelihood for success as a
graduate student/graduate staff member? Comments:
Would you recommend this individual for a Graduate Hall Director position? (check one)
Recommend
Recommend With Reservations
Would Not Recommend
Signature:
Date:
Name:
Phone:
Address:
Position/Title:
Please submit this recommendation form in sealed envelope with signature across the seal to the candidate. If you prefer, the recommendation may be returned by mail,
in person, or by fax (please send original in mail) by March 3, 2016 for priority consideration. You may also email the form to mlamb@astate.edu
Melissa Lamb, Department of Residence Life
P.O. Box 2774, State University, AR 72467
Arkansas State University, Department of Residence Life
Graduate Hall Director Candidate Recommendation
Candidate’s Name:
I request that
my candidacy for the Graduate Hall Director position:
complete this form* as a reference in support of
Under the provision of the Family Educational Rights and Privacy Act: (check one)
I have retained my right of access to this reference. (Candidate will have access to this form.)
I have waived my right of access to this reference. (Candidate will not have access to this form.)
Candidate’s Signature:
Date
*Form can be filled out by a professor, University staff member, advisor, current or former employer/supervisor,
or anyone who can provide a reliable description of your abilities.
Graduate Staff in the Department of Residence Life at Arkansas State University function in a variety of roles, including
supervision of staff, planning and implementing community development programs, peer advising, creating a cohesive
atmosphere within their residential community, enforcing university regulations, documenting resident behavior, management
of hall administration, serving as resources and/or referral agents for residents living in the residence halls, and establishing a
positive interactive relationship with students in the residence hall. The diverse constituencies and roles require a mature person
with genuine commitment. To aid us in our selection of appropriate staff, please complete the following recommendation.
Thank you.
In answering the following questions, please cite specific examples whenever possible. If you have not had the opportunity to
observe the candidate, please indicate as such. Feel free to attach a letter of recommendation on business stationery for your
responses.
1. Please indicate how well you know this person and in what capacity.
2. Would you describe this candidate as a reliable and responsible individual? In what ways have you observed this?
3. Have you observed this candidate’s reaction to pressure or frustration? Please comment on his/her ability to deal with
difficult and demanding situations.
4. What do you see as this candidate’s strengths and limitations?
5. Is this candidate a type of person with whom others would be willing to share their personal concerns? Is he/she a
person others tend to respect?
6. What is your overall impression of the student? In your opinion, what is the student’s likelihood for success as a
graduate student/graduate staff member? Comments:
Would you recommend this individual for a Graduate Hall Director position? (check one)
Recommend
Recommend With Reservations
Would Not Recommend
Signature:
Date:
Name:
Phone:
Address:
Position/Title:
Please submit this recommendation form in sealed envelope with signature across the seal to the candidate. If you prefer, the recommendation may be returned by mail,
in person, or by fax (please send original in mail) by March 3, 2016 for priority consideration. You may also email the form to mlamb@astate.edu
Melissa Lamb, Department of Residence Life
P.O. Box 2774, State University, AR 72467
Arkansas State University, Department of Residence Life
Graduate Hall Director Candidate Recommendation
Candidate’s Name:
I request that
my candidacy for the Graduate Hall Director position:
complete this form* as a reference in support of
Under the provision of the Family Educational Rights and Privacy Act: (check one)
I have retained my right of access to this reference. (Candidate will have access to this form.)
I have waived my right of access to this reference. (Candidate will not have access to this form.)
Candidate’s Signature:
Date
*Form can be filled out by a professor, University staff member, advisor, current or former employer/supervisor,
or anyone who can provide a reliable description of your abilities.
Graduate Staff in the Department of Residence Life at Arkansas State University function in a variety of roles, including
supervision of staff, planning and implementing community development programs, peer advising, creating a cohesive
atmosphere within their residential community, enforcing university regulations, documenting resident behavior, management
of hall administration, serving as resources and/or referral agents for residents living in the residence halls, and establishing a
positive interactive relationship with students in the residence hall. The diverse constituencies and roles require a mature person
with genuine commitment. To aid us in our selection of appropriate staff, please complete the following recommendation.
Thank you.
In answering the following questions, please cite specific examples whenever possible. If you have not had the opportunity to
observe the candidate, please indicate as such. Feel free to attach a letter of recommendation on business stationery for your
responses.
1. Please indicate how well you know this person and in what capacity.
2. Would you describe this candidate as a reliable and responsible individual? In what ways have you observed this?
3. Have you observed this candidate’s reaction to pressure or frustration? Please comment on his/her ability to deal with
difficult and demanding situations.
4. What do you see as this candidate’s strengths and limitations?
5. Is this candidate a type of person with whom others would be willing to share their personal concerns? Is he/she a
person others tend to respect?
6. What is your overall impression of the student? In your opinion, what is the student’s likelihood for success as a
graduate student/graduate staff member? Comments:
Would you recommend this individual for a Graduate Hall Director position? (check one)
Recommend
Recommend With Reservations
Would Not Recommend
Signature:
Date:
Name:
Phone:
Address:
Position/Title:
Please submit this recommendation form in sealed envelope with signature across the seal to the candidate. If you prefer, the recommendation may be returned by mail,
in person, or by fax (please send original in mail) by March 3, 2016 for priority consideration. You may also email the form to mlamb@astate.edu
Melissa Lamb, Department of Residence Life
P.O. Box 2774, State University, AR 72467