Food for Peace Monitoring and Evaluation Workshop
Key information to obtain from PVOs to assist the external evaluation
firm in baseline study planning
1.a. The external evaluation firm requires a sampling frame from which to sample
communities. Such a frame should include a list of the communities in which the PVOs
intend to implement their projects, the geographic locations of the implementation
communities, and the number of households in each implementation community. By
when can the PVOs provide a list of these to the external evaluation firm?
1.b. What will be the source of the sampling frame information on number of households in
each implementation community (e.g., previous census, DHS or some other source)? How
recent is this source of information?
2.a. Will the projects be implementing agriculture activities in all the beneficiary communities
or just in some? What about maternal/child health and nutrition activities?
2.b. Using what criteria will the beneficiaries within each selected community be selected?
Will the same households benefit from multiple components of the project in some
cases?
2.c.
How often will the project be likely to move out of one community and/or into another
over the life of the project?
2.d. What other initiatives that you know about (e.g., Global Health, Feed the Future, etc.) are
taking place that could potentially impact the targeted communities for these Title II
projects?
3.a. Are there special considerations that need to be taken into account regarding the timing
of the surveys? Are there months that should be avoided for baseline survey data
collection?
3.b. Are there particular migration patterns with which we should be familiar that may cause
respondents not to be at their usual residences? (What time of year? Who migrates?
What is the purpose for migration? And where do they go?)
3.c. Are there any local rainy seasons specific to the areas in which the projects will be
working that may make accessing communities particularly difficult?
Food for Peace Monitoring and Evaluation Workshop
4.a. What is the extent of the geographic spread of communities in which different PVOs are
working? Is it far to travel between such communities?
4.b. How dispersed are the households within implementation communities?
4.c. Please describe the road conditions in the implementation areas? From the capital city to
the implementation areas?
4.d. What is the best way to travel within communities - vehicles, motorcycles, bicycles, on
foot? What about between communities?
5.
Please describe the typical household composition we may encounter in the field. Is
polygamy prevalent in the implementation zones? If so, please describe.
6.a. What are the local languages into which the questionnaire instrument should be
translated? In which geographic program implementation areas are each of these local
languages spoken?
6.b. Can supervisors/enumerators be employed across all geographic areas of the joint
baseline survey or will language and/or political differences prohibit this?
7.
Past experience shows it is best to have consent/endorsements from local leaders before
conducting interviews in communities. Can PVOs assist the external evaluation firm in
making contact with local leaders and in gaining access to the communities before data
collection starts? How should this be organized?
8.a. What is the security situation in the program implementation areas? Is it safe for the
enumerators to walk around conducting interviews from house to house? Are the roads
safe to travel after dark? Are there any additional security measures that can be
suggested?
8.b. What should be the composition of enumeration teams? Given the cultural context, are
there preferences/recommendations on the sex of interviewers who initiate the contact
with a sampled household?
8.c. At what time of a day and on what days of a week would household members be more
likely to be at home and available to be interviewed?
9.a. What types of accommodations are available in the implementation areas?
9.b. Are there local restaurants where the interview teams can purchase food?
9.c. How reliable is electricity and internet services in the implementation areas?