COURSE
6207
Computer Skills &
Applications
ESSENTIAL STANDARD
ESSENTIAL QUESTIONS
Presentation – Basics
Understand the purpose and procedures for developing a
multimedia presentation.
•
When should presentation software be used to communicate
information?
•
What content is appropriate for delivery through presentation
software?
UNPACKED CONTENT
Presentations – Basics
I.
Uses of Presentation Software
A.
Characteristics of Inappropriate Content for Presentation Software
1.
Content is trivial or does not have a clear purpose
2.
Content is so dissected from its original form when translated into a
presentation that its meaning is lost
3.
Content is presented in its original form as an emotional speech, an
historical declaration, or a memoir and should be preserved
4.
Examples:
a.
The Gettysburg Address
b.
Martin Luther King’s I Have a Dream speech
c.
The Declaration of Independence
d.
The Diary of Ann Frank
B.
Characteristics of Appropriate Content for Presentation Software
1.
To Educate
a.
To educate about earthquakes in the Pacific Northwest
b.
To educate how to use software applications
c.
To emphasize key points during a presentation or speech
d.
To explain emergency procedures
2.
To Persuade
a.
To advertise and describe the features of a product
b.
To sell cars with interactive features that allow users to select
color combinations, trim, and other options
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 1
3.
C.
To Narrate, Broadcast Messages, or Entertain
a.
To display the names of the students who placed in FBLA
competitions
b.
To display the words of a song or speech for audience
participation
c.
To broadcast a list of location changes at a conference
d.
To portray the devastation wreaked by Hurricane Katrina
Procedure for Developing a Presentation.
1.
Determine the Purpose
Described in section above
2.
Identify the Target
Audience
Described in Desktop Publishing Module
3.
Storyboard the Content
Used to organize the slides in the proper sequence on paper
4.
Select a Design
Should be appropriate for the purpose of the presentation;
use a template if desired
5.
Edit the Master Slide
Footer
Color scheme (optional)
Font size (min. 24 pt)
Bullets (optional)
Logos/graphics (optional)
Line spacing (optional)
Rule of 7s: 7 lines of text per slide, 7 words per line
Language and grammar appropriate for target audience
Correct any spelling errors
6.
Enter the Content
7.
Add and Format
Graphics, Audio, and
Video (optional)
Timing of audio/video start or stop
Consistency of graphic formats
8.
Add Animation and
Transitions
To add emphasis and appeal
9.
Practice
Timing and speech patterns (tone, pace, transitions)
10. Revise as Needed
Computer Skills and Applications
Presentation - Basics
Repeat Steps 4-9 as needed to fine-tune the presentation
Summer 2011
Page 2
Resources
Instructional Activities
NOTE: This module includes more than the recommended 12-15 hours
of material. Teachers will choose assignments and projects based on
student, class, school and community needs.
1.



2.

Using a digital projector, view the Presentation Purpose PowerPoint as
students take notes using Presentation Purpose Notes
Summarize the topics discussed in the presentation by asking students to
give examples of when presentation software is an appropriate means of
communication
Optional – You may show students examples of an appropriate and
inappropriate uses of powerpoint.

Preparation: Prior to this activity, listen to the NPR audio presentation of
Edward Tufte at
http://www.npr.org/templates/story/story.php?storyId=5673332.


o Prepare notes for talking points about how the meanings of words
and images are conveyed to use during facilitated class discussion
o After previewing the audio presentation, determine the most
appropriate means of delivering the information to the students. If
the audio file is too intense or detailed for students, break it down
into notes or assign portions of the audio file to groups of students.




Presentation
Purpose
PowerPoint
Presentation
Purpose
Edward Tufte
presentation:
http://www.npr.org/
templates/story/sto
ry.php?storyId=56
73332
Teacher-prepared
discussion points
Facilitate class discussion based on the discussion points in the audio
file
The point of this activity is to cause students to think about how the
meanings of words and images are conveyed
Facilitate class discussion based on the following issues:
o Do words and images lose their meaning when translated from
thoughts, concepts, or ideas to words on paper and then to words,
images, and sounds in presentation software or other forms of
communication?
o How does the method of delivery affect the purpose of the
communication?
o Can critical or emotional information be conveyed through
presentation software?
3.



Distribute the Presentation Decisions activity to students. Explain that
this activity is designed to give them practice in determining if
presentation software is the appropriate choice for content delivery
Instruct students to choose if presentation software is appropriate and
explain their answers. For content that is appropriate, instruct students to
classify the content as educational, persuasive, or narrative and explain
Upon completion of the activity, review answers as a class
Computer Skills and Applications
Presentation - Basics
Summer 2011

Presentation
Decisions activity
and key
Page 3
Resources
Instructional Activities
4.


5.

Distribute Delivery Decisions to students and instruct them to determine
the most appropriate method of distribution for each scenario. Students
must explain their answers.
Upon completion of the activity, review student answers as a class

Delivery Decisions
activity and key
Using a digital projector, view and discuss the Presentation Procedures
PowerPoint as students take notes using the Procedure for Developing a
Multimedia Presentation graphic organizer

Presentation
Procedures
PowerPoint
Developing a
Multimedia
Presentation
graphic organizer

6.





7.









Distribute a Storyboard and a Presentation Development Checklist to
each student.
As a class, define a topic and plan a short 6-slide presentation using the
storyboard as students follow along at their desks
Demonstrate how to create a multimedia presentation from the storyboard.
Allow students to make suggestions for the color scheme, audio or video,
graphics, animation, and transitions.
Upon completion of the presentation, evaluate its effectiveness as a class
Make a poster of the Presentation Development Checklist, post it
prominently in the room, refer to it often, and periodically require students
to describe what actions take place in each step of the procedure.

Explain to students that they must develop a presentation for the purpose
of informing, OR narrating, OR persuading on a topic of their choice that
has been approved by the teacher. You can also repeat for each type of
presentation purpose.
Distribute Grading Rubrics* to each student and review the details of the
rubric so that students will know what is expected
 *There are separate rubrics for informative, narrative, and persuasive
presentations
Distribute copies of the Storyboard handout to students and instruct them
to complete the storyboard and submit their plans before preparing their
presentations
Once topics have been approved, instruct students to develop their
presentations
Instruct students to use their Presentation Development Checklist to track
their progress, to use their notes as needed, and refer to the grading
rubrics
Inform students how to save/submit work
Evaluate student work using the Grading Rubrics
Allow students to resubmit their work based on your feedback
Inform students that they will be held to higher standards when creating
the next presentation

Computer Skills and Applications
Presentation - Basics
Summer 2011




Storyboard
Presentation
Development
Checklist
Procedure for
Developing a
Multimedia
Presentation
graphic organizer
Grading Rubrics
Storyboard
Presentation
Development
Checklist
Page 4
Resources
Instructional Activities
8.


Distribute the Classify the Step activity to students and instruct them to
complete the activity independently.
Review as a class when completed
Computer Skills and Applications
Presentation - Basics
Summer 2011

Classify the Step
activity and key
Page 5
Instructional Activities
Presentation Purpose Notes ....................................................................................................... 7
Presentation Decisions ............................................................................................................... 9
Presentation Decisions Key ...................................................................................................... 11
Procedure for Debeloping a Multimedia Presentation ............................................................... 13
Presentation Development Checklist ........................................................................................ 15
Classify the Step....................................................................................................................... 17
Classify the Step Key................................................................................................................ 18
Storyboard Page....................................................................................................................... 19
Grading Rubric for Informative Presentation ............................................................................. 20
Grading Rubric for Narrative Presentation ................................................................................ 21
Grading Rubric for Persuasive Presentation ............................................................................. 22
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 6
PRESENTATION PURPOSE NOTES
Multimedia is:
Presentation software is:
Characteristics of
Inappropriate Content
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 7
Characteristics of
Appropriate Content
Definition and Examples
Computer Skills and Applications
Presentation - Basics
Definition and Examples
Summer 2011
Definition and Examples
Page 8
PRESENTATION DECISIONS
Directions: For this activity, you will determine if a multimedia presentation is an appropriate
method of delivery for a stated purpose and use the purpose to make design decisions.
Your teacher will work through the first scenario with you.
1.
Susie wants to share information about her prom with her friends. They are coming
over to her house later this afternoon and she wants to show off her dress and discuss
restaurant and after-party options.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
2.
Persuasive
Narrative
N/A
Susie had a great time at the prom and she wants to share the details of her exciting
evening from getting her hair and nails done to the goodnight kiss her date gave her
when he walked her to the door.
Is this information appropriate for a multimedia presentation? Why or why not?
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
Computer Skills and Applications
Presentation - Basics
Persuasive
Summer 2011
Narrative
N/A
Page 9
3.
James needs to present his senior project to a group of community leaders. He is
planning to explain the purpose of his project, the process he implemented to research
and experiment with his project, and his final results and recommendations. The
project is entitled Counting My Lucky Stars and is about his journey to space.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
4.
Persuasive
Narrative
N/A
Lars is preparing a speech for the grand opening of his new fitness center. He plans
to describe why he is opening the center, why he chose the name he chose, and thank
all of the people who supported him during the planning and construction process.
Appropriate?
Yes – Why?
No? – Why Not?
Classify the content and explain your answer.
Educational
Computer Skills and Applications
Presentation - Basics
Persuasive
Summer 2011
Narrative
N/A
Page 10
PRESENTATION DECISIONS KEY
Directions: For this activity, you will determine if a multimedia presentation is an appropriate
method of delivery for a stated purpose and use the purpose to make design decisions.
Your teacher will work through the first scenario with you.
1.
Susie wants to share information about her prom with her friends. They are coming
over to her house later this afternoon and she wants to show off her dress and
discuss restaurant and after-party options.
Is this information appropriate for a multimedia presentation? Why or why not?
Not appropriate. This would be a boring and irrelevant presentation.
Classify the content and explain your answer.
Educational
2.
Persuasive
Narrative
N/A
Susie had a great time at the prom and she wants to share the details of her exciting
evening from getting her hair and nails done to the goodnight kiss her date gave her
when he walked her to the door.
Is this information appropriate for a multimedia presentation? Why or why not?
This is an appropriate choice for a multimedia presentation. It has a definite
purpose and theme and a beginning and end.
Classify the content and explain your answer.
Educational
Persuasive
Narrative
N/A
This presentation obviously has no educational value and is not selling a
product. It was created to entertain Susie’s friends and provide a record of her
prom experience
3.
James needs to present his senior project to a group of community leaders. He is
planning to explain the purpose of his project, the process he implemented to
research and experiment with his project, and what he learned. The project is entitled
Counting My Lucky Stars and is about his journey to space.
This is definitely a good reason to use multimedia presentation software as the
method of delivery. His audience will need the additional visual aids to fully
comprehend his speech. It’s also a great opportunity for him to include video
and sound.
Is this information appropriate for a multimedia presentation? Why or why not?
Educational
Persuasive
Narrative
N/A
This presentation is classified as narrative because James is telling a story
about his senior project. If he was presenting information about how to conduct
a senior project or how to travel in space, it would be classified as educational.
4.
Lars is preparing a speech for the grand opening of his new fitness center. He plans
to describe why he is opening the center, why he chose the name he chose, and
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 11
thank all of the people who supported him during the planning and construction
process.
Is this information appropriate for a multimedia presentation? Why or why not?
This is not an appropriate choice for delivery via multimedia presentation
software. If he presents his speech to a crowd, who will likely be standing
around for only a short period of time, with multimedia presentation software, he
will quickly lose the attention of the audience.
Is this information appropriate for a multimedia presentation? Why or why not?
Educational
Computer Skills and Applications
Presentation - Basics
Persuasive
Summer 2011
Narrative
N/A
Page 12
PROCEDURE FOR DEVELOPING A MULTIMEDIA PRESENTATION
Directions: Record the details of each stage of a multimedia presentation development
process.
Step
Procedure
1.
Determine the Purpose
2.
Identify the Target Audience
3.
Storyboard the Content
Details:
4.
Select a Design
Details:
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 13
Step
5.
Procedure
Edit the Master Slide
Details:
6.
Enter the Content
Details:
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 14
Step
7.
Procedure
Add and Format Graphics, Audio, and Video (optional)
Details:
8.
Add Animations and Transitions (optional)
Details:
9.
10.
Practice
Revise as Needed
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 15
PRESENTATION DEVELOPMENT CHECKLIST
Directions: Use the checklist to track the progress of your multimedia presentation.
Step

Procedure
1.
Determine the Purpose
2.
Identify the Target Audience
3.
Storyboard the Content
4.
Select a design
5.
Edit the Master Slide
6.
Enter the Content
7.
Add and Format Graphics, Audio, and Video (optional)
8.
Add Animations and Transitions (optional)
9.
Practice
10.
Revise as needed
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 16
CLASSIFY THE STEP
Directions: Bob is preparing a presentation. Use your Checklist for Developing a
Multimedia Presentation to identify each step below by writing the number of each step.
Step
Action
1.
Bob selected a set of slides for his presentation that has a picture of
the American flag in the background.
2.
Bob keyed the title of the presentation and the slide number in the
footer of the presentation.
3.
Bob changed the font color of the title texts for each slide in his
presentation
4.
Bob added a sound file of the Presidential March to his presentation
5.
Bob determined that his presentation was going to be about the
Presidential Inauguration
6.
Bob determined that his audience would include business leaders
from the community, parents, and classmates
7.
Bob added a news clip from the Inauguration
8.
Bob adjusted the line spacing for the slides in his presentation
9.
Bob made each uncover from the left
10.
Bob sketched the content of his presentation out on paper
11.
Bob added a picture of President Obama to a slide
12.
Bob added a picture of the White House lawn to a slide
13.
Bob added text to each slide
14.
Bob changed the bullets used in the presentation for each slide
15.
Bob formatted the word “Inauguration” on Slide 6 so that it would
grow in size when the slide was viewed.
Computer Skills and Applications
Presentation - Basics
Summer 2011
Page 17
CLASSIFY THE STEP KEY
Directions: Bob is preparing a presentation. Use your Checklist for Developing a
Multimedia Presentation to identify each step below.
Step
Action
4
1.
Bob selected a set of slides for his presentation that has a picture of
the American flag in the background.
5
2.
Bob keyed the title of the presentation and the slide number in the
footer of the presentation.
5
3.
Bob changed the font color of the title texts for each slide in his
presentation
7
4.
Bob added a sound file of the Presidential March to his presentation
1
5.
Bob determined that his presentation was going to be about the
Presidential Inauguration
2
6.
Bob determined that his audience would include business leaders
from the community, parents, and classmates
7
7.
Bob added a news clip from the Inauguration
5
8.
Bob adjusted the line spacing for the slides in his presentation
8
9.
Bob made each uncover from the left
3
10.
Bob sketched the content of his presentation out on paper
7
11.
Bob added a picture of President Obama to a slide
7
12.
Bob added a picture of the White House lawn to a slide
6
13.
Bob added text to each slide
5
14.
Bob changed the bullets used in the presentation for each slide
8
15.
Bob formatted the word “Inauguration” on Slide 6 so that it would
grow in size when the slide was viewed.
Computer Skills and Applications
Presentation Basics
Summer 2011
Page 18
STORYBOARD
Definition: A graphic plan for the frame-by-frame action; usually done sequentially, a
complete storyboard represents a print rendition of the final film or video product.
Computer Skills and Applications
Presentation Basics
1
2
3
4
5
6
7
8
Summer 2011
Page 19
GRADING RUBRIC FOR INFORMATIVE PRESENTATION
Great Job
(10 pts)
Nice Work
(8-9 pts)
Needs
Improvement
(0-7 pts)
Purpose & Content
Thoughtful and careful
presentation; logical or
sequential
presentation of facts
Inconsistent
presentation of facts
and information
Facts and
information not
adequately
presented. Purpose
was not evident.
Text Presentation
Text was clearly
presented in bullet
points using emphasis,
dimming or hiding
effects
Text presentation was
somewhat difficult to
follow; text effects
were not consistently
used
Text was difficult to
read; poor use of
color contrast; poor
font choices and
sizes.
0-2 errors
3-5 errors
>5 errors
Color Scheme
Color scheme
enhanced the
presentation.
Too many colors or
inconsistent use of a
color scheme.
Colors were
distracting.
Visual Interest
Layout
Effective use of white
space; visually
interesting slide layout;
strong pace kept
audience focused.
Some pace issues; too
many slides with
similar layout.
Did not hold
audience attention.
Need to work on
slide layout and
developing visual
interest.
Audio
Audio was effectively
used to enhance the
mood of the
presentation.
Minor issues with
audio content.
Technical issues
with audio or audio
was not present or
audio was
distracting.
Originality/Creativity
Creativity is evident;
fresh and original
content
Content extends
beyond the sources
cited; original ideas
are presented.
Lacks originality; a
collection of other
people’s ideas
Requirements
Spelling
Total Points
and Grade
(Multiply Total Points by
1.43 to determine grade
on 100 point scale)
Computer Skills and Applications
Presentation Basics
Summer 2011
Page 20
GRADING RUBRIC FOR NARRATIVE PRESENTATION
Great Job
(10 pts)
Nice Work
(8-9 pts)
Needs Improvement
(0-7 pts)
Consistent font
selection and text
effects throughout
Minor inconsistencies
with text
Text difficult to read
due to size and/or
color choices
Consistent color
scheme that
supports theme,
evokes mood
Too many colors or
inconsistent use of
colors
Poor color choices,
colors were distracting,
not enough contrast
0-2 errors
3-5 errors
>5 errors
Visual Interest
Layout
Animation
Eye-catching, good
pace, flows well,
thoughtful,
intentional design
is evident
Some eye-catching
features, white space
not well utilized. Some
issues with pace
Distracting, does not
flow well, layout and/or
animation
inconsistencies are
evident
Audio content
Audio enhanced
and supported the
presentation
Some of the audio was
distracting, but on the
whole it was effective
No audio was present
or did not work
properly; audio was
distracting
Originality/Creativity
Creativity is
evident; fresh and
original content
Content extends
beyond the sources
cited; original ideas
are presented.
Lacks originality; a
collection of other
people’s ideas
Narrative story was
evident, a
beginning, middle
and end was
presented
Minor issues following
the story
Story was not evident
or did not meet
requirements
Requirements
Text Presentation
Color Scheme
Spelling
Technical
Points Total
Purpose & Content
Score
Total Points
and Grade
(Multiply Technical Score by
1.7 to determine grade on
scale of 100)
Computer Skills and Applications
Presentation Basics
Summer 2011
Page 21
GRADING RUBRIC FOR PERSUASIVE PRESENTATION
Great Job
(10 pts)
Nice Work
(8-9 pts)
Needs Improvement
(0-7 pts)
Purpose & Content
Thoughtful and careful
presentation of
persuasive argument
Inconsistent
presentation of facts
and persuasive
arguments
Lack of persuasive
language and
arguments.
Text Presentation
Text was clearly
presented in bullet
points using emphasis,
dimming or hiding
effects
Text presentation
was somewhat
difficult to follow; text
effects were not
consistently used
Text was difficult to
read; poor use of
color contrast; poor
font choices and
sizes.
0-2 errors
3-5 errors
>5 errors
Color Scheme
Color scheme
enhanced the
presentation.
Too many colors or
inconsistent use of a
color scheme.
Colors were
distracting or not
enough contrast.
Visual Interest
Layout
Effective use of white
space; visually
interesting slide layout;
strong pace kept
audience focused.
Some pace issues;
too many slides with
similar layout.
Did not hold
audience attention.
Need to work on slide
layout and
developing visual
interest.
Audio
Audio was effectively
used to enhance the
mood of the
presentation.
Minor issues with
audio content.
Technical issues with
audio or audio was
not present or was
distracting.
Originality/Creativity
Creativity is evident;
fresh and original
content
Content extends
beyond the sources
cited; original ideas
are presented.
Lacks originality; a
collection of other
people’s ideas
Requirements
Spelling
Total Points
and Grade
(Multiply Total Points by
1.43 to determine grade
on scale of 100)
Computer Skills and Applications
Presentation Basics
Summer 2011
Page 22