School Annual Programme Monitoring Report Template
(Annex E: Code of Practice for Research Programmes)
Guidance Notes:
1.
See Annex E to the Code of Practice for Research Programmes before completing
this template - available at
http://www.kent.ac.uk/teaching/qa/codes/research/annexe.html
2.
The School Director of Graduate Studies should normally prepare the annual
monitoring report for research programmes. The report should be no more than
three sides of A4.
3.
The Director of Graduate Studies should ensure that, if available, both
recommendations for improvement and positive feedback on aspects of good practice
(received from either students or external examiners) are highlighted in this report.
4.
To use this template, download this file and insert text in the sections provided. Delete
all text shown in italics before submitting the report.
1.
Number of research students covered by the report (and breakdown into year
groups)
2.
Report on the induction, probation, end of year, submission and continuation
year reviews which have taken place during the last academic year. This
should include statistics and a commentary on completion rates within the
school (please complete the template Appendix A for PGR progression
monitoring statistics).
3.
A commentary on the School’s consideration of student feedback (obtained via
annual reports, progression reviews, postgraduate student representatives,
staff-student liaison committees and the postgraduate research student survey)
and an indication of actions already taken and planned as a result of this
feedback.
4.
Information about the standard of learning resources for postgraduate
researchers
5.
A commentary on the quality of the research environment available to
postgraduate researchers within the School.
6.
A report on the adequacy of research skills training for postgraduate research
students within the School.
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7.
A report on the School’s consideration of feedback obtained from External
Examiners.
8.
A commentary on any developments or enhancements made to the
programme over the last year.
9.
Comments from supervisory staff on the availability and appropriateness of
staff training opportunities, including (where appropriate) the identification of
areas shortfall in the University’s provision in this area.
10.
Statistical data on applications and admissions to the programme(s) with a
commentary on whether or not this indicates that the programmes(s) are able
to recruit satisfactorily.
11.
Any matters raised with respect to disabled access to the curriculum (care
should be taken not to identify individual students).
12.
Any proposed changes to the programme(s) and any implications for resources
and staff development of such changes.
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Appendix A
PGR Progression Monitoring Statistics
The annual monitoring process requires a report on the induction, probation, end of
year, submission and continuation year reviews which had taken place during the
academic year including statistics and a commentary on completion rates within the
School. This template has been developed in order to obtain consistent information
across all three Faculties at the request of the Graduate School Board. It should be
submitted as appendix to the School’s PGR Annual Programme Monitoring
Report.
School Name:
School Director of Graduate Studies:
1.1 Summary of review statistics for the academic year under review
Number of
reviews due
Number of
reviews
completed
Number of
reviews which
did not take
place
Induction reviews
Probation reviews
End of year reviews
Submission reviews
Continuation year
reviews
Totals
1.2 In cases where reviews were due but did not take place, please provide a
clear explanation for this along with any action taken by the School in
response to this:
2.1 Probation and end of year review outcomes in the academic year under
review
Outcomes
1
Probation reviews
(please enter the number
with this outcome below)
End of year reviews
(please enter the number
with this outcome below)
Exemplary Progress
Satisfactory Progress
Mid-year review
1
These refer to the potential outcomes for probation and end of year reviews as outlined in Annex K
(Progression and Examination) of the Code of Practice for Research Programmes of Study:
http://www.kent.ac.uk/teaching/qa/codes/research/annexknew.html
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scheduled
Transfer to another
programme
Withdrawal
Total
2.2 Please provide a commentary on the outcome of the probation and end of
year reviews including any action taken by the School to address areas of
concern:
3.1 Submission review outcomes in the academic year under review
Outcomes2
Outcomes (please enter the
number with this outcome
below)
Submit minimum period of registration
Proceed to continuation category of
registration
Period of supervised research and training
extended
Programme transfer
Withdrawal
Total
3.2 Please provide a commentary on the submission review outcomes within
the School:
4.1 PGR examinations which took place in the academic year under review
Outcomes3
PGR Examination (please enter
the number with this outcome
below)
Degree award (8.6.1)
Minor corrections (8.6.2)
Revisions – 6 months (8.6.3)
Referral – 12 months (8.6.4)
2
These refer to the potential outcomes for submission reviews as outlined in Annex K (Progression and
Examination) of the Code of Practice for Research Programmes of Study:
http://www.kent.ac.uk/teaching/qa/codes/research/annexknew.html
3
These refer to the potential outcomes for research degree examinations as outlined in section 8 of the
Regulations for Research Programmes of Study at:
www.kent.ac.uk/teaching/qa/regulations/research/regs_research.html
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Further examination (8.6.5)
Resubmit MSc/MA (8.6.6)
Resubmit PG Diploma (8.6.7)
Resubmit MPhil (8.6.8)
No award (8.6.9)
Total
4.2. Please provide a commentary on the examination outcomes within the
School:
5. Any other comments:
The completed version of this report should be approved by the School Director of
Graduate Studies with responsibility for research programmes.
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