How to build a List/Query
1.
3.
If you are a faculty reviewer you are not expected to build your own list. Please open and read the first
training document called “Faculty and Staff Instructions”
If you are a staff person supporting the faculty review process, and need to create a list for your faculty
reviewers to please begin by choosing Web Center Administration → Manage Queries
From the top of that page see the “Add” button.
4.
Next, click on “Graduate Application”
2.
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5.
6.
We recommend at least three fields (rows) for any given query, as you see in the screenshot below:
a. Program Code should be your first Field choice. You can choose one program (MS) or two (MS and
PhD together). If choosing two change the Operator to “In this List.”
b. Add a Row (+).
c. Internal Term should be your second Field choice. You can choose one term (Fall 2013) or two
(Summer 2013 and Fall 2013). If choosing two change the Operator to “In this List.”
d. Add a Row (+).
e. Decision should be your third Field choice. (The decision code(s) you choose have many meanings.
Please see the screenshot on page 3 of this document so you know what you are pulling)
When you are done building your query choose Save and Run
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DECISION CODES LEADING TO MATRICULATION
Program
Action
Action
Reason
(code)
(description)
(code)
(description)
ADMT
Admit
GREG
ADMT - No funding
COND
Conditional
Admit
GPRV
COND - No funding
DEIN
Conditional
Admit
Intention to
Matriculate
MATR
Matriculation
COND
*
GPD
COND - English
Proficiency Required
DEIN - Grad
Accepted
GRAD
MATR - Matriculated
UELI
OTHER TYPES OF DECISION CODING
Decision
Decision
Reason
(code)
(description)
(code)
(description)
ADRV
DENY
DEFR
Admission
Revocation
Deny
WAPP
Defer Enrollment
Administrative
Withdrawal
Applicant
Withdrawal
WAPP
Applicant
Withdrawal
WADM
NOSH
DENY
GCLO
GWAD
GWBD
ADRV - No Show;
Did Not Register
DENY - Grad Reject
DEFR - Defer
Enrollment
WADM - Grad
Closeout
WAPP - Grad
Declined Offer
WAPP - Grad
Withdrawn Before
Offer
What does it mean?
Admitted with no conditions, but applicant
has not yet accepted the offer
Admitted with conditions involving the
finalization of earned transcripts and test
scores. As with the ADMT code, this
applicant has not yet accepted the offer
Admitted with conditions involving the
finalization of earned transcripts and test
scores; also dept agrees to substitute ELI
achivement of Level VI B+ or better
(whenever it is finally achieved) in place of
TOEFL/IELTS. As with the ADMT code, this
applicant has not yet accepted the offer
Applicant has accepted offer of admission
Student can now register in the correct
program of study
What does it mean?
Was MATR, but did not register
Grad dept. denied admission
Deferred offer of admission to a future term
with approval from grad dept.
There was a problem not defined via other
coding
Offer was declined by applicant
Applicant withdrew application before grad
dept made a decision
*Int'l students can go no further than this code until they either clear ELI conditions or, more often,
until OGPE receives clearance from UD's OISS. OISS is supposed to receive proof of funding
(personal or other) from the incoming student. By the time there are only a few weeks to go before the
start of classes, it is usually clear that the Int'l student will not be providing the needed financial proof.
Therefore, (1) graduate departments should interpret any Intl student with the DEIN code as not
committed to coming in and (2) if no additional information comes from the graduate department by
drop/add of their start term, these will be changed to applicant declined offer (WAPP / GWAD).
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7. Next, save your query and give it a name and a description.
8. Also, save the query in your program’s “Folder.”
9. Click save.
10. Because you clicked “Save and Run” the next thing you will see will be the list you created. However,
because it is saved, you can go to the main Search for Applicants page and find it in your User Query lists.
11. Reminder: If the Director or administrative assistant need help deleting, changing or adding lists please
contact Billie Foraker (Foraker@udel.edu ) if you are in the Colleges of Business, Engineering, Health
Sciences, or Ocean and Environment. Please contact Sandy Matthews (sandymat@udel.edu ) if you are in
the Colleges of Agriculture and Natural Sciences, Arts & Science, or Education.
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