PO Box 5083, Lacey, WA 98509-5083 bhybquestions@bhyb.org
Cory Redman
President
Jake Clark
Vice-President
Patti Swihart
Secretary
Tim McGuire
Treasurer
Randy Renfrow
Equipment Mgr.
Christianne Veley
Uniforms
Fan wear
Photography
Jeff Sturgeon
Website
Communication
Craig Kiefer
Major Rep
Scott Alf
Maj/Minor Rep.
Mark Bradley
Minor Rep.
Matt Acker
Rookie Rep.
Laura Matson
Fundraising
Sponsorships
Sean Finney
Tournament
Director
Black Hills Youth Baseball Board
General Board Meeting Minutes
December 6, 2015
River Ridge High School, Olympia
Committee Members Present
Cory Redman Jake Clark Patti Swihart
Tim McGuire
Mark Bradley
Craig Kiefer
Randy Renfrow
Laura Matson
Jeff Sturgeon
Christianne Veley
Other Meeting Participants
1.
Rob and Tom (All-Pro)
2.
Ryan (Spi-Tee’s)
Matt Acker
Sean Finney
Scott Ahlf
Start 6:02 pm
Uniform Proposals:
1.
Color Graphic’s (opted out)
2.
All-Pro
3.
Spin-Tee’s
ALL-PRO: Tom and Rob Presentation
Rookie & Minors: Pants different, no piping, See Proposal sheet. Pants are upgraded from last year. Same style but upgraded fabric.
Major Minors: Champro pants rubber gripping inside the waist band to hold shirts in, Richards hat,
Majors: elite jersey no longer offered, new jersey: 2 button mesh shirts, new logo presented on the new shirt, mesh on back top. Sponsors would be printed right below. Issues with teams having same color? Navy blue, so returning teams would get preference, but explain and offer what is available ahead of time.
Discussion that the upgrade option may not be as nice per opinions of all-pro.
($1.00 upgrade) but the $2.50 upgrade is nice (insert color is gray only with the white)
Fan wear: Discussion about last year with All-Pro. Need to make minimums in order to place orders etc. Some refunds had to be made last year.
Laura said that samples are very useful if we had samples, also if women’s
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sizes are ordered under junior sizing etc. Tom stated that the fan ware pages would clear on how the sizing is done for the women’s fan wear. She asked if we could have samples of items for the day of evaluations so that we can get more sales for All-Pro and Black hills. All-pro agrees and would provide some samples and thought it would nice to have some for board members to wear the day of to advertise.
Logo discussion, proposal sheet shows 6 different styles.
Major pants: Randy asked if the piping would be matched up with color jersey etc.
Asked about dates for delivery. They said they would make it happen.
6:43 All-Pro presentation finished
Christianne said the cost went up $1.00 compared to last year.
Acker asked about residual from fan wear, board members stated yes $5.00 per item.
HANDBOOK UPDATE:
Registration questions:
There is a link to parents to get to hand book once they read it but also to access it.
Handbook,
Jake updated. Sent out email
Jake: pitch count issues. Last year pilot program. Update book shows update.
Player ejection or coach ejection: both player and coach should also be out the next game. Cory stated that we need to make sure there is specific criteria. This pertains to also league and all-star seasons.
DISCOUNT CARDS:
Laura: presented list of companies that are on board.
Acker offered to do something with a discount with their camps.
Last year we ordered 1800, year before 1500 but had to order more. Ordering smaller quantities get more expensive.
Discussion on how much to order? What if we have mass registration last minute.
Agreed upon 1800 so that we have enough.
CLINIC UPDATE:
Clinic update:
Chrisianne brought shirts that were left over from last years. Everyone agreed on the logo design for the shirts for winter clinic.
Sean: possibility Capital High
UNIFORM PROPOSAL:
7:03 RYAN (Spin-Tee’s)
(has samples)
Rookie: elastic pants champro, sporty t-shirt (leadership t-shirt), hat (pacific), 33.80 per player,
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Major minor: Pants champro piping, same shirts, and had. Pants without piping 3.00 less. $44.50 per player
Majors: Champro piping pants. Champro two tone jersey, same hat $48.50 per player
Team pro shirt would be more. Two tone and would be $8 more.
Richardson hats could be added to any PACKAGE for $3.20 comes as flat bill.
Richardson nicer hat comes in more colors.
Christianne asked about fan ware. They can do online, however the option of league collecting all the money, Ryan would deliver all fan ware etc. then would send us an invoice at the end. He would have set price. Spin tees would be responsible for any errors. The league would not have to deal with issues. Would split up each order similar to all-pro (separate bags, invoice stapled to bag).
Cory asked if Spin Tee’s could be present during clinics etc. Also able to provide samples for parents to look at along with samples for board members to possibly wear.
Ryan asked how many teams…. Cory stated the major issues are color selections. 7:23 finished presentation.
UNIFORMS:
Board Discussion about the pro’s and con’s pertaining to each company’s presentations.
Accusations made from Sean to Laura about to much interaction with All-Pro last year.
Sean stated that she harassed them. Laura made it clear that she only went to them once and explained why. Once Christianne was placed in that position Laura state that she never contacted them. Sean continued to harass Laura and state she was lying. At one point Jake interrupted to stop the accusations.
Scott motioned to move to use All-Pro, board approved .
ALL-PRO TO BE USED FOR UNIFORMS and possibly Fan wear.
Discussion on which uniforms and styles.
Get notes from Christianne pertaining to exact products picked.
Cory made decision on style of graphics picked.
PHOTOGRAPHY:
Discussion on each companies pricing, kickbacks to the league (sponsorship and plaques)
Jossie and Tiffany are the two who would give kickbacks. Keepsake and dynamic would do sponsorship only.
Christianne:
Josie really wants to continue working with Black hills. But Tiffany seemed very flexible and willing to do anything we ask.
Sean stated that keepsake is very accommodating. Several board members stated they liked keepsakes boarder prints etc. Very quick turnaround.
Discussion of having two companies present at the January 3 rd
board meeting.
Christianne to set up Keepsake and Tiffany to make presentations.
Sponsor team
Picture for coach
Plaque for sponsor
Kickback
What is their set up? How many photographers, inside or outside?
Email Christianne with any questions by December 9 th
.
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WEBSITE & HANDBOOK UPDATES:
NEED HANDBOOK APPROVED.
Can make live as soon as possible.
Adding: that if they participate in the discount cards they have to have all monies turned in by opening ceremonies.
Link also direct to the concussion
CALL JEFF:
Reviewing handbook updates with all board members.
Jake needs to change the winter clinic information in the handbook.
Discussion about player and coach ejection: board review to the length of discipline.
Minors only: complaints from parents about stealing. Mercy rule comes into play.
REFER TO JAKE ABOUT THE UPDATE IN THE RULE.
Pitch count:
Cory asked Randy to order clickers. So that coaches/teams are held accountable for pitch count etc.
This is about the safety of the players and their arms. This is to stop the abuse of the pitchers arms. A lot of discussion about the pro’s and con’s on coaches being held accountable for the pitch count.
Minors have 50
Major minors 65
Majors 85
If you have time within the time limit, extra innings can be permitted, use Kansas City
Rules.
Voting on pitch count:
Change: next available pitching day
Handbook: managers and coaches: a reference in how they are ejected or suspended… Jake to make handbook reference the bi-laws.
Scott moved to approve the pitch count rules, table it for a week.
Cory amend to table by Wednesday. If you don’t respond by email, then you accept the motion.
Finney opposed.
Cory asked everyone to make sure and re-read the updated pitch count rules. Jake to make the changes tonight. CUT-OFF WEDNESDAY December 9, 2015
MARKETING:
Tumwater and Olympia free,
North Thurston will cost through peach jar. Cory moved to approve fees to pay for expense of advertising. Board approved. Patti to get final cost by Monday to get it set up.
RAC reader board: Cory to contact lacey city parks and rec to see about getting advertising on reader board.
School flyers: needs to have legal language, matt will email updated registration flyer so that it has the legal language.
FINANCIAL:
Tim provided a copy of the 2015 financial report.
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Cory pointed out several details on the statement of activities. Cory thanked Tim for all the great details and it being broke down to individual player cost.
EQUIPMENT :
Need to replace/replenish
Catchers gear
Bags
First aid kits
Clickers
Chalk
Baseball costs
$3000 to cover the cost of equipment (less than last year)
Baseball discussion:
$36.99 per dozen Baden
$39.00 per dozen Rawlings
Cory motioned for $3000 for equipment, 2 nd
motion , board approved expenses.
FINANCIAL ASSISTANCE:
Full scholarship is required to sell the discount cards.
Discussion about responsibility for families receiving financial assistance. Sean stated that families should receive it with no strings attached. Scott stated that families feel a sense of responsibility and feel invested in the program if they are required to participate in selling the discount cards. Sean wanted to know who be collecting the money and feels strongly that it shouldn’t be coach’s responsibility.
Patti to assist Laura in collecting money from cards handed out to families who received the discount cards. Showing some responsibility. Patti stated to Cory that instead of 10 cards that maybe we meet half way and ask those families to just sell 5 cards.
Lots of discussion about holding parent’s responsibility.
Cory moved to approve 10 scholarships with the stipulation of selling 5 discount cards.
Finney and Craig opposed
First ten that ask for scholarships receive them.
Board approved
WINTER CLINIC :
Matt to add a line to the registration flyer about the winter clinic.
Sean would like to raise to $25. Inflation, t-shirt cost, and facilities
$100 to each coach
Cory moved to approve $100 per coach for clinic raising
Board approved
Cory moved to raise $20-$25 per player cost
Board approved
EVALUATIONS, COACHES CLINIC, DRAFT :
Discussion Pro’s and Con’s
Discussion on how new coaches are chosen. Application process. Recruiting for coaches for the younger teams because usually that is where the need it.
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Acker gave an example of a new incoming coach compared to another person.
Discussion on what the process has always been. That type of issue could arise in the majors. Mostly based upon the number of players registered and how many teams would be needed.
Open Coaches application now. Close January 22
Coaches clinic: Saturday Feb. 6 th
(location TBD) Acker to negotiate with Donnie, possibility of getting a facility if Donnie is talking at clinic.
Feb. 20 EVALS
FEB. 21 draft
Expenses: Jeff to get prices on chrome books to assist with evaluations, draft, and uniforms. Board to vote per email.
Jan 3 rd
next board meeting 6-8pm
Meeting adjourned 9:52
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