Regular Grant Application Instructions
Wyoming Humanities Council
1315 E. Lewis St., Laramie, WY 82072
(307) 721-9243
Deadlines for Regular Grants:
The First Working day of March for projects starting May 1 or later
BEFORE YOU START:
 The Wyoming Humanities Council has tried to make its grant application forms as straightforward as possible, and
staff is available to answer questions and offer assistance to grant writers at any time.
 We strongly recommend you submit a draft and work closely with staff to complete your application to
ensure your grant is able to be given full consideration by the WHC Grants Committee.
 Contact us at ask@ThinkWY.org or 307-721-9243.
BEFORE YOU START:
The Wyoming Humanities Council board bases its decisions solely upon the information contained in a grant proposal. All
pertinent details must appear in the application. Do not assume that the board members already know about your project or
that the staff will relay additional information to them.
A good humanities project requires a workable and thoughtful plan of action. Before completing an application, take time to
plan and discuss your project with other people who will be involved in its implementation.
A typical planning committee may consist of a project director, at least one humanities scholar and a representative of the
sponsoring organization. The project director is responsible for coordinating the project's activities. The humanities scholar
ensures that the project's content reflects humanities themes and perspectives. You may wish to include local residents to
ensure that the project is interesting to the community. A planning committee with diverse membership will bring a variety of
perspectives to the project.
If your project involves archaeological excavations or oral histories, be sure to read the council’s special guidelines for these
types of projects before you write your proposal.
13 - ATTACHMENTS: The following items must be attached to the grant application:
A) Budget Grid
B) Budget Explanation (Refer to the sample given in the application instructions.)
C) Letter of Intent form for all humanities scholars named in the proposal and for any key participants receiving council
funds. Please do not submit resumes.
We encourage you to include letters of support from individuals and organizations, although they are not required.
Regular Grant Application Form Instructions
Section 1 - General Grant Information
1.
Non-Profit Sponsor:
organization)
Name of sponsoring organization (must be a non-profit
2.
Mailing Address:
Mailing address of sponsoring organization
3.
DUNS number: 9 digits. Data Universal Numbering System or D-U-N-S® Number is
D&B's copyrighted, proprietary means of identifying business entities on a locationspecific basis (Obtain yours for free at http://fedgov.dnb.com/webform)
4.
Project/Program Title:
project.
5.
Program Date, Time, and Location: If an event and this information is known, please
include as much information as possible. If this is not an event please include date range
when project will be in force.
6.
Grant Funds Requested:
7.
Cost Sharing:
the project
List the total amount of non-WHC funding and in-kind donations for
8.
Project Total:
amounts)
List the total costs of the project (should be the sum of the previous 2
100 characters. Provide a title that is descriptive of the
List total amount of WHC-provided grant funds requested
Section 2 - Project Information
9.
PROJECT ABSTRACT/ DESCRIPTION: 200 words or less. Provide an overview of the proposed project. The
purpose of the overview is to convey a general understanding of your project to the Grants Committee members who
will review your proposal.
10. HUMANITIES CONNECTION: 200 words or less. The humanities must be central to the project. Explain how
your project relates to the humanities. What are the issues, questions or values your project will explore? Why is
this project important to your community or intended audience? Is there a need for this project?
WHAT ARE THE HUMANITIES? Topics that pay particular attention to reflecting our diverse heritage,
traditions, and history. The humanities are about making a difference through the power of ideas–
discovery, exploration and exchange of ideas. The humanities supplement the arts which foster creative
expression and the sciences which thrive on quantitative theory.
THE HUMANITIES ARE CONCERNED WITH FACETS OF HUMAN WISDOM
 History, anthropology, political science, archaeology, folklife and art history - the study of
human social, political, and cultural development.
 Philosophy, ethics, and comparative religion – the contemplation of the meaning of life and the
reasons for our thoughts and actions.
 Literature, languages, and linguistics – the exploration of how we communicate with each other,
and how our ideas and thoughts on the human experience are expressed and interpreted.
 Jurisprudence – the study of the values and principles which inform our laws.
11. HUMANITIES THEMES: Which humanities themes/disciplines are touched upon in this project? (Check All That
Apply)
____ Anthropology
____ Archaeology
____ Art History, Theory, or Criticism
____ Comparative Religions
____ Ethics
____ Folklife/Folklore
____ History
____ Jurisprudence
____ Linguistics
____ Literature
____ Philosophy
____ Social Sciences
____ Other (specify)
12. PROJECT EVENTS/ACTIVITIES: 300 words or less. In as much detail as possible describe the project's
activities, especially the format and content of the public elements of your project. Examples of activities may
be workshops, lecture programs, exhibits or walking tours. Who are the presenters and what topics will they
address? Have times and location been decided? If multiple events are planned, please separate the events into
sections. Ex:
Cliff Burbank Lecture, Fillmore Museum, Saturday April 9 th, Time TBA
Dr. Burbank will present “The Real Butch Cassidy?” about the imposters claiming to be Butch Cassidy
post Argentina?
Film Screening: “Butch Cassidy and the Sundance Kid,” moderated by Dr. Jeff Knows, Lotsabooks
Library, Sunday April 20th. Dr. Knows will lead a discussion about the historical accuracy of the classic
film. ETC…
13. TIMELINE: Provide an outline of when the major elements or activities of your project will occur, including
research, planning meetings, preparation of exhibits and public presentations. When and where will your events
take place?
Section 3 – Organizations and People Involved
Letters of intent are required for any Scholars or Key participants receiving WHC funds. They can be short,
we just need to know they’ve been contacted and understand their role in the project.
14. SPONSORING ORGANIZATION AND PARTNERSHIPS: Briefly describe the sponsoring organization
and its activities. Also list other partnerships or groups that will enhance the project.
15. PROJECT DIRECTOR: List the project director's duties and area(s) of expertise.
16. HUMANITIES SCHOLARS: List the humanities scholars who are involved in the planning or
implementation of this project. Include their roles in the project and their qualifications, such as academic
degrees or special knowledge held by people such as tribal elders or tradition bearers. Each council-funded
project requires at least one humanities scholar, and the proposal stands a better chance of being funded if the
scholar’s area of expertise is appropriate to the project, and if the scholar is integrally involved in the program.
NOTE: Contact the council if you are having difficulties locating a humanities scholar for your project. We may
be able to suggest someone.
17. OTHER KEY PARTICIPANTS: List the other key participants (other than the project director and the
humanities scholars) who are involved in the planning or implementation of this project. Include their roles and
any pertinent experience or expertise.
Section 4 – Project Impact
18. AUDIENCE AND PUBLICITY: The council is eager to reach new audiences. Please tell us about the
targeted audience for your project, and how you will attract those people. A publicity plan is important to the
success of your program. You may choose to pay for some publicity including newspaper and radio ads, in
addition to making use of traditional free methods of promotion, such as press releases and public service
announcements.
19. GOALS AND EVALUATION: What are the goals and expected outcomes for your project? Please explain
how you will evaluate the success of your project. Examples of audience evaluation tools are questionnaires,
surveys and focus groups. You may also want to discuss how you will know that you have met your goals for the
project.
20. ACCESSIBILITY: Describe how the project and facilities will be accessible to persons with disabilities or
special needs.
Section 5 – Funding and Budget Grid
21. OTHER FUNDING SOURCES: List any other activities/elements of the project that will be funded by other
sources. (200 Words)
22. OTHER FINANCIAL SUPPORT: List any organizations or individuals who will be asked to contribute
money to this project.
23. FEES TO ATTEND: Do you plan to charge a fee to attend the public program? _______
If yes, how much? ___________
In the in-cash column of the budget grid and budget explanation, please specify how the
revenue raised through the admission fee will be spent on this project.
Instructions for WHC Grants Budget Grid
I. Writing the Budget
The budget should reflect the costs of all activities detailed in the grant narrative. Estimates of cost for your
project should be realistic and justifiable.
The budget section of the grant application consists of a grid and explanation. The council cannot approve a
proposal that does not have these two components.
II. Budget Grid Definitions
Grant Funds: Regular grant funds (column 1 on the budget grid) are the funds that you are asking the council
to grant in support of the project. There is a limit of $10,000 on the amount of regular grant funds that you can
receive for a regular grant application.
Cost Share: Cost share is non-reimbursable cash expenses plus the value of goods and services provided to the
project.
Examples of cost share are:
 The project director or other participants are paid by their employers while they are working on the
project.
 The sponsor pays for the supplies or services related to the project, such as telephone calls, postage,
meals, or transportation.




A carpenter helps build an exhibit but does not charge for the labor.
A radio station provides free public service announcements.
A sponsor donates refreshments for a reception after a public program.
A library or museum provides free space for a public program.
III. Expense and Cost Share Policies
The following expenses have some restrictions:
 Costs incurred before WHC approves the grant cannot be included in the budget. However, up to 25%
of a planning committee's time in preparing the application can be considered as in-kind or in-cash.
 The purchase of alcohol cannot be included in the budget. The purchase of other refreshments can be
considered as cost share but cannot be reimbursed with grant funds.
 The sponsoring organization's normal operating, overhead, or institutional expenses related to the
project can be considered as cost share but cannot be reimbursed with grant funds. This includes an
employee's benefits, social security, and wages. An employee can collect grant funds if the time being
reimbursed occurs outside her/his normal working hours.
The following policies apply to the sponsor's cost share for the project.
 The sponsor's cost share (columns 4+5) must equal or exceed the total request in regular grant funds
(column 1)
 The revenue raised from admission or registration fees must be expended on the project as cost share.
Note in the budget summary and in the budget explanation what in-cash costs will be covered by this
estimated revenue.
IV. Completing the Budget Grid
1. Personnel - The council does not have a minimum or maximum rate of reimbursement for human services.
The in-cash or in-kind value of a participant's time can be determined by what that person earns at her/his job or
by a general assessment of $25 per hour.
A. Project Director - The project director's many hours directing the project will likely constitute a
considerable portion of the project's cost share. The sponsor may ask that some of these costs be paid
with grant funds, but usually administrative support is listed under the sponsor's cost share. It is wise to
keep administrative costs relatively low in relation to the total budget. Up to 50% of the project
director's time can be reimbursed with grant funds, provided that this amount is less than 50% of the
total grant funds requested from the council.
B and C - Fiscal Agent and Clerical - Time for fiscal or clerical personnel may be compensated with
grant funds subject to the same policy noted for the project director. The only exception is paying
someone to transcribe oral history interviews, which the council will reimburse fully.
D and E - Humanities Scholars and Other Key Participants - Those participants listed in section 5
(Section 2 on the mini-grant form) should be noted in budget line item 1D, and likewise for section 6
(Section 3 on the mini-grant form) and budget line item 1E.
2. Support Services
A - Travel/Per-diem - Include the travel and per-diem costs for any of the participants noted above.
The council's maximum rates for reimbursement with grant funds are:
 Mileage will be reimbursed at .56 cents per mile.
 Meal and lodging per diem rate is $129 per day: Lodging @ $83, Breakfast $10, Lunch $16,
Dinner $20
 Air travel is based upon coach fare.
B - Telephone/Postage - Grant funds cannot be used for the cost of normal phone service but can be
used for the estimated cost of long-distance calls related to the project. Similarly, grant funds may be
used for postage expenses provided a mail-log is maintained for audit purposes. Mail and telephone
expenses incurred but not reimbursed by grant funds are in-cash contributions.
C - Supplies & Printing - Supplies and printing expenses which will be reimbursed by grant funds
should be detailed as much as possible.
D - Promotion/Publicity - These expenses include the cost of promoting the public program through
various media, such as radio and television spots and newspaper advertisements. The publicity
coordinator's time should be noted in budget line item 1E.
E - Materials - The costs of purchasing materials, such as those needed to construct an exhibit, can be
covered with grant funds, but the council expects the sponsor to provide some in-cash or in-kind
contributions in this budget category.
F - Rental of Space and Equipment - In most instances, the sponsor or other local institutions are
able to provide the place to meet or the necessary equipment, all of which are cost share. Equipment
cannot be purchased with council grant funds unless the cost of renting an item is more expensive than
purchasing it. Equipment that is purchased reverts to council ownership at the conclusion of the
project.
G - Other - Include any costs that were not listed in other line items. Note institutional costs in this
category.
V.
Sample Budget
An example of a budget grid follows and is based upon a hypothetical project from the fictitious August
West History Museum that involves research into a local history topic, an exhibit, and a public program to
kick off the display.
BUDGET GRID
(Round all figures to the nearest dollar)
Description
WHC
SPONSOR
Grant Funds
Cost Share
1. Personnel
A. Project Director
Jane Smith (volunteer), 100 hours x $12/hr ($1,200)
B. Fiscal Agent
Kevin Nelson (staff), 20 hours x $15/hr ($300)
$300
C. Clerical
Don White (staff), 56 hours x $8/hr ($448)
$448
D. Humanities Scholars
Mary King, 100 hours x $15/hr ($1,500)
$400
Bob Jones, public program, ($150)
$150
Judy Miller, 25 hours x $15/hr ($375)
$375
E. Other Key Participants
$500
$1,100
$480
Dave Nye (staff), 40 hours x $12/hr ($480)
Erica Green, 100 hours x $13/hr ($1,300)
$700
$1,000
$300
2. Support Services
A. Travel/Per-diem
B. Telephone/Postage
C. Supplies/Printing
D. Promotion/Publicity
Mary King - 516 miles @ .56/mile ($289) + 2 days per-diem
($258)
Erica Green - plane ticket, coach ($410); 2 days per-diem
($258)
Long distance calls ($50) + Postage for mailing of brochures
($100)
$855
$668
$50
$100
Supplies for researchers (tablets, notecards) ($25)
$25
Printing of brochures; 500 copies at .25 each ($125)
$75
$50
Poster; 250 copies @ $2.00 each ($500)
$300
$200
10 PSAs on local radio @ $10 each ($100)
$100
Advertisements in local newspaper; 5 @ $65 each ($325)
$325
E. Materials
For the exhibit: 20 8x10 B&W photos @ $6 each ($120)
$120
20 mattes for photos @ $5 each ($100)
$100
20 photos mounted @ $4 each ($80)
$80
$1,200
Materials: 12 display panels; $100 each ($1,200)
F. Rental Space/Equipment
G. Other
Totals
Plexiglass; 12 pieces @ $24 each ($288)
$288
Label copy; 36 pieces @ $7 each ($252)
$252
$1,000
Exhibit space; 2 months @ $500/month ($1,000)
3 tape recorders from library; $25 each ($75)
$75
Slide projector for public program ($50)
$50
Non-alcoholic refreshments and food for reception following
the program ($200)
$200
$4,798
$7,068
Section 6 – Signatures
AGREEMENT: We agree to use the funds as set forth in this proposal and certify our compliance with the
regulations specified below.
1. Certification Regarding the Nondiscrimination Statutes The applicant certifies that it will comply with the
following nondiscrimination statues and their implementing regulations: (a)Title VI of the Civil Rights Act of 1964
(42 U.S.C. 2000d et seq.), which provides that no person in the United States shall, on the ground of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination
under any program or activity for which the applicant received federal financial assistance; (b) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicap in
programs and activities receiving federal financial assistance; (c) Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. 1681 et seq.), which prohibits discrimination on the basis of sex in education programs and
activities receiving federal financial assistance; and (d) the Age Discrimination Act of 1975, as amended (42 U.S.C.
6101 et seq.), which prohibits discrimination on the basis of age in programs and activities receiving federal financial
assistance, except that actions which reasonably take age into account as a factor necessary for the normal operation
or achievement of any statutory objective of the project or activity shall not violate this statute.
2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (45 CFR 1169) (a)
The applicant certifies, by submission of this proposal, that neither it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency. (b) Where the applicant is unable to certify to any of the statements in the
certification, such prospective participant shall attach an explanation to this proposal.
Representative of Sponsoring Organization:
Signature:
Date:
Tel#:
e-mail:
Date:
Tel#:
e-mail:
Date:
Tel#:
e-mail:
Project Director:
Address, if different from sponsor:
Signature:
Fiscal Officer:
Address, if different from sponsor:
Signature: