WVDE Online IEP
Administrators Quick Reference Guide
Set Default Minutes
Access to the Online IEP

Contact
Information
Online IEP
HELP Desk
http://wvde.state.wv
.us/teachiep/helpdes
k.php

Login to the Online IEP


WVDE Contact
Allen Sexton
304-558-2696
asexton@access.k12.
wv.us
Definitions
Director – District
Director of Special
Education
Administrator – has
been given access by
the director to
oversee and manage
teacher caseloads
User – anyone who
requires access to
IEP for development
reasons
Caseload –IEPs to
which a particular
user will contribute
Direct Address: https://wveis.k12.wv.us/iep09
Linked Address: TeachIEp http://wvde.state.wv.us/teachiep/
Authorize Administrator
Password Reset
Contact your local
RESA
Contact your local RESA and request a
username and password
Teacher ID’s typically are a construct of their
employee ID number and the letter T
(T123456789)


Click Progression: Utilities; School Admins;
Select ID; Select School; Add/Modify
Tip: For multiple school assignments, repeat
procedure as necessary.
Authorize User


Click Progression: Utilities; Users; Select ID;
Select School(s); Add/Modify
Tip: For multiple school assignments hold the
control key while selecting school names
Assign User Caseload


Click Progression: Utilities; Users; Select ID;
Students; Select Name(s); Add Students
Tip: For multiple students, hold the Control key
while selecting students names
Remove User Caseload


Click Progression: Utilities; Users; Select ID;
Students; Select Name(s); Remove Students
Tip: For multiple students, hold the Control key
while selecting students names
Inactivate User Account


Click Progression: Utilities; Users; Select ID;
Change active status (Checkmark)
Tip: Removing a checkmark inactivates a user



Click Progression: Utilities; Default Minutes;
Select School; Enter Minutes ; Add/Modify
Tip: Entered minutes per month (bell to bell)
Tip: Typical Range is between 7500 and 9000
FAQs
Q: Why is the text so small?
A: Typically there are one or more areas of present
level and goals that have been copied and pasted
into the program. The format may not be
compatible with the web based application.
Remove the formatting and this may correct the
issue.
Q: Why does the cursor sometimes not appear?
A: The cursor will sometimes return to the HOME
position. To retrieve it, press the TAB key several
times.
Q: Must I Finalize this IEP?
A: At this time, finalization of IEPs is left to the
discretion of the district director. It is
recommended that IEPs are finalized after the IEP
meeting rather than before.
Q: Why does the compliance check say I have to
write a goal in a certain area?
A: The program looks for a one-to-one match
between goals and present levels. A goal created
in any area must have a corresponding present
level narrative.
Q: When will the Online IEP be available 24/7?
A: The Online IEP team and WVEIS are
collaborating to design a solution.
Q: Why is DRAFT w/ Watermark no longer an
option?
A: The watermark feature needs to be refined. It
was not functioning predictably and will no longer
be an option.