Collins Executive Board Meeting
Sunday, September 28, 2008
7:00 PM
Present: Aasiya Mirza, Ashley Carter, CJ Lotz, Christian Hines, Tim Gross (Proxy –
Nicole Beckage and Madeline Wukusick), Taylor Smith, Josh Nosie, Daniel Oates,
David Sledge, Emily Bloom-Carlin, Sarah Epplin, Lisa Runion, John Gillard, Daniel
Herman, Sarah Fernandez, Katelin Nading, Elizabeth Danielson
Aasiya calls us to order.
“The [what Aasiya made] is delicious.”
Aasiya’s mom is here, and she is a wonderful person. That’s not her actual
announcement, but it is factual.
Emily was unfortunately not at the Arts Council meeting today, but Arts Council did fund
a lot of programs today, which is pretty exciting.
David: The Rafting trip was cancelled because not enough people signed up.
Dan – passed two bills. We have a new website! Check it out!
Lisa: The first BOG meeting was two weeks ago. 7 proposals passed, and all of us are
officially on Exec Board because the members approved us!
Taylor: We had our first sports and rec trip; she spoke to Leah about the cancelled rafting
trip. Perhaps we could get another one set up.
Josh: GA Delegate: The alumni board wants us to promote homecoming. Discussed
Muslim Student Association. Fast-A-Thon. Discussed bringing Mel Brooks’ Son here
during Halloween Time. Should we promote/pay an activity fee for him? Days could be
23rd or 28th. There may be a joint project between RHA and Union Board. RHA budget
will be sent around.
Elizabeth: About 4 people showed up to the first E-Force meeting. Several people said
that they had friends who were interested, but were unable to come. A Q Student is
interested in doing her Q Project through E Force. We want to work with BOEP and have
a fireside chat with a Prof. about sustainability. Another Call-Out meeting is this
Tuesday.
CJ: Go E-Force! because IU has the worst sustainability program out of all the
Top 10 schools. We need to do our part!
Lauren: is here for her Q Class. Madeline Wukusick is her Q Teacher!
Ashley: BOP had their first official meeting on Wed. The Halloween Dance’s theme is
The Grimm Fairytales and will be held on the October 25th.
Tim wishes the Halloween Dance’s theme was the Seven Deadly Sins.
Ashley: I am fully embracing the Grimm Fairytales. We will have Halloween candy and
vegan options, water, and something orange. And that’s the plan. So far. Yep.
Tim: Filling in for the BOEP Coordinators. Money was turned down last week for
Nutella Fest because they didn’t think it was an educational program. Tim’s in charge of
programming for BOEP. Next week: Sex Talk Q and A. Wed at 8 PM.
Sarah: Continues to have office hours and keeping up with the Archive Room. Needs 3-4
freshman Q Students to help with organizing for their Q Project.
Daniel Herman: Tries to think of things Elizabeth didn’t say. In regards to the recycling
program, the EO staff has been taking out the recycling. Needs to figure out if students
are supposed to be doing that.
John Gillard: BOG: 7 proposals. We “saved” $750 because the rafting trip was cancelled.
For tonight we have $2000 in proposals. RHA Funding Board: Money went to the fast-athon and arts magazine.
Christian: IUSA: Finally got them to approve 100% rollover!!! WEE! A proposal was
sent in to have cameras in the gyms, so that you can look and see how busy the gyms are
before you come. The proposal was approved. Christian admits that it is slightly creepy.
He was assigned to the finance committee for IUSA.
CJ: Gnome News has been coming out. In the last one, there were 14 announcements,
which means that a lot of programs are being done and that people are taking advantage
of Gnome News. Weekend programming: will be starting up. The new website will be up
tonight! A calendar will also be up on the new website, so everyone can see what the
events are going on every day.
Aasiya: Collins is also having a gmail account that allows us to look up events.
Katelin: Got in touch with RISE for Halloween. 43 kids should be coming, ages range
from 3-16. She is also putting together a blood drive. It will not be in the Coffeehouse; it
will be in the courtyard in the blood mobile.
Sarah F: Promotes What Not To Do On Facebook. She has a list of all the homecoming
events, so we can share all the info with residents. Programs coming up: Leadership
Retreat; Nov 14 & 16 GLACURN 2008 student conference for IU students for
programming ideas; Emerging Leaders Program – second 8 weeks class; Lead IU Student
Leader Retreat Oct 17-18 – second 8 week courses about leadership are listed on the back
of the flyers.
Aasiya: The last retreat: Hoosier Leader. The top 1% of students in Residents Halls can
apply to be in it.
Just the cool people can go.
The retreat is actually…this Saturday 9 AM to 7 PM. It is for recent leaders, new to
leadership position, learning how to program, etc.
Sarah F: GLACURN…would like us to do it if we are interested in higher leadership
positions.
Aasiya: Reads letter from Chelsea Merta. They reviewed all applicants, and now have 15
FANTASTIC members of J Board. She hopes we’re doing well.
Her two goals in next two weeks: 1) When we give reports, they will be in the Columns.
2) Publicizing Budgets. So if you are in charge of BOEP, Arts Council, etc. The
proposals passed will be posted on the board by our office and in the Columns. She has
also been talking to the new supervisor of the library; she would like to do programming
in the library because it’s open from 5-midnight, and we should take advantage of the
space. She is willing to work with us when it comes to programming, so we’re not the
only ones coming up with ideas.
Tim complains that it’s “all the way up there.”
Ashley suggests providing food.
We think that would work.
Discussion Item: (Aasiya eats candy bar and drinks tea…this isn’t discussion, Aasiya.)
The way we lock the doors came up in CC. An issue was that the administration thinks
the Collins Cinema shouldn’t be open all the time, so that none-Collinsites shouldn’t be
able to have access to it. The middle door of Cravens is open, and the argument is that
there is a psychological thing when it comes to feeling safe because there are more
people in the courtyard.
They don’t want any Non-Collinsites in the Collins Cinema.
Emily find it interesting because all the administration wants to have ALL film
screenings in the Cinema, but finds in unreasonable that no one else could use the room.
David: Wil McCall is even setting it up that the card swipers have a 20 minute window
around the classes.
Aasiya: So the concern is that if the door to the floor is open, then other students will
have access to the other rooms in brown (Publications, Textiles). Outside door would be
unlocked 20 minutes before/after classes.
Sarah F: Last year the door to the first floor was unlocked.
Emily: Both Doors were unlocked?
Sarah F: Yes.
Emily: Were there any issues?
Sarah F: No.
Aasiya: Well, there was one. A Briscoe student was able to get into Brown with his key,
but the problem was fixed.
Dan: One thing you can consider is that film screenings end at 7 or 8.
Sarah F: The card readers may not work until second semester, so for now, if NonCollinsites come in, others may have to them in.
Emily: It’s a policy change. If we change the policy so that Non-Collinsites are unable to
go to the Collins Cinema Room, I think that’s overkill.
Lisa: I have a problem with the door being unlocked; it’s unfortunate that
Emily: We should compromise with the staff. If Non-Collinsites are in a Collins Seminar
class, they should be allowed to be in the Collins Cinema Room to watch a film
screening. I don’t think having a policy not allowing non-Collinsites would help us look
better. Our appearance is already something we need to work on.
Tim is slightly confused.
Dan and Aasiya: So for classes and events, non-Collinsites should be allowed if they are
with Collinsites.
Aasiya: Staff: We won’t allow any classes to schedule anything in that space. But Exec
Board: We’re fine with keeping doors locked. We would like to see
classes/programs/film screenings happen in The Collins Cinema.
Adjourn at 7:50ish.