Term: 38
Meeting: 10
UT Dallas Student Government
Senate Meeting Agenda
11.12.2013
Call to Order- 5:15pm
Roll Call
Present: Charlie Hannigan, Jasmine Singh, Amhad Abdallah, Greyson Morgan, Janani Sundaresan,
Aishu Ravindran, Nicole Watson, Ali Tejani, Jon Alejandro, Luke Alhaj, Miguel Juarez, Akshitha
Ravindran, Ramu Velu, Sabrina Arnold, Adam Ma, Bailee Conrad, Sarah Seitmann, Cory Sagduyu,
Nancy Fairbank, Andrew Parker, Sid Sant, Molly Vaughn, Katie Truesdale, Yehia Mokhtar, Jason
Parsons, Gabby Ricks, Jessica Santibanez, Yarlini Vipulanandan, Casey Sublett, Raheel Ata, Emily
Cohen, Elise Keller, Adil Mohammad, Brooke Knudstson, Yijun Chen, Jacky Lam, Alex
Zahabizadeh, Heena Sopori
Absent (excused): Isaac Butterfield, Justin Peterson
Absent (Unexcused): Josie Fan
Approval of Minutes: October 29th minutes - Approved
Announcements
 Brooke: Spirit rally 7:30pm Thursday
 Casey: Brooke and Katie on homecoming court
 Sid: Princeton University - Jonsson performance center lecture
 Rotaract Club-Conference in Canada-thank you for sg support
Visitors:
Ms. Paula Austell, UT Dallas Staff Council President
 Glue that holds faculty and student together-38 reps, created in 1996
 Suggestions always welcome- parking issues etc
 Communication, benefits, staff development committees, fundraising
 Order a Christmas cactus from staff council website-pick up from green center
 Quarterly coffee with Dr Daniel- report staff concerns
 Care awards for staff members
Dean Gene Fitch, Dean of Students
Dr. Marilyn Kaplan, Faculty Advisor
Ex-officio reports:
Briana Lemos, SG Advisor
 Homecoming Update
Tailgate
Senate Minutes (10.29.13)
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Mandatory event, sg/utd gear
Band
Food, drinks
Jasmine and Isaac coordinate
Burger cookoff
Spirit giveaways, best spirit-Cups, Rally Towels, baseball Hats, tees
Go to the games-orange out
Temoc Dolls and movie passes to people who go above and beyond
Spirit rally: crazy fans volunteer-see Briana after meeting
Officer reports:
President: Liza Liberman (elizaveta.liberman@utdallas.edu)
 UTSSAC
o Not allow for student vote on referenda-tuition increase etc
o December Meeting
o Letter of opposition-students should get to vote first
o International student welcoming program- across UT System
 Volunteering
o Important as a senator- to run events
o Please sign up, take it seriously
o Be there if you sign up, no show not good-24 hours in advance
o MW events-suggested by Sid
 Sweatshirts
o Circulated after Senate
Vice President: Charlie Hannigan (russell.hannigan@utdallas.edu)
 Health vending machines
o Allocation in new business
o Talked to res life- laundry rooms in res halls-res life will purchase if we stock them
o Would carry basic meds, condoms etc
 Trashcan locations
o Facilities-possible new locations
o Allocation in new business
 Brainstorming sessions
o Wed-8pm, every subsequent Wednesday
o SG headquarters
Secretary: Isaac Butterfield (isaac.butterfield@utdallas.edu)
 Nothing to report
Treasurer: Jasmine Singh (jasmine.singh@utdallas.edu)
 Budget Report
Senate Minutes (10.29.13)
 Homecoming parade
o Float building-Thursday at 9:30pm
o Parade-Volunteers
o Tailgate- get volunteers to sign up
Committee reports:
Academic Affairs Committee: Joseph Lim (sxl125530@utdallas.edu)
 Meet the Dean events
o NSM-postponed to Nov 20th
o IDS-cancelled
o BBS successful-40 people, 25 students, 15 faculty
o A&H-2:30-3:30-Nov 15th
o ECS-TI auditorium-Nov 13th- 1-2pm
o Fb event-share
 CometChat
o Pub talks-limited if pub cant host
o Comet Chat-name confirmed
o Nov 20th-8pm-volunteer- at Pub
o To humanize professors- Ask questions session
o Pub specials: $3.99 popcorn chicken
o $10 pub gift cards for professors donated by the Pub
o Volunteers-set up
Communications Committee: Ali Tejani (ali.tejani@utdallas.edu)
 Sound off debriefing
o 250 responses- SU mall
o Majority people know about smoking policies are content
o Not very well upheld
o Know academic advisors-don’t meet too often, most satisfied with advisors
 Bulletin board reminder
o Nov 17th-Sunday
o Meet in SG headquarters at 5pm
Graduate & International Affairs Committee: Sabrina Arnold (sabrina.arnold@utdallas.edu)
 Nothing to report
Legislative Affairs Committee: Cory Sagduyu (cory.sagduyu@utdallas.edu)
 Know your rights day plan
o Contacted Police on campus
o Make brochures to hand out for students who can’t go to event
Residential Student Affairs Committee: Katie Truesdale (kxt120330@utdallas.edu)
 Phase 1-3 Surveys
o To see if everything is transitioning smoothly
o Google docs- to sign up
o Coffee, hot chocolate, donuts
o Allocation in new business
Senate Minutes (10.29.13)
 Res Hall Surveys
o Comet suggestion boxes-kickoff events
o One on one conversations with residents
o Higher quality boxes in spring if it goes well
 Off-site parking lot issues
o Lot across from synergy-overflow parking
o Dangerous to get to-administration looking into putting a light
o Liza: Dr Jamison- requested it to city of Richardson already
Student Affairs Committee: Casey Sublett (cxs124830@utdallas.edu)
 Homecoming Fashion Show
o Tomorrow at 12:30pm at plinth
o Coordinate with Homecoming court
o Coupons for bookstore
Technology Committee: Brooke Knudtson (bxk120930@utdallas.edu)
 UTD App proposal
o 2 weeks from now
o Suggestions before we submit it
Old Business:
New Business:
 Allocate up to $100 for Comet Chat and additional supplies
o Motion by Joseph, Second by Sid
o Friendly amendment-add additional supplies
o Motion Passes
 Allocate up to $40 for Suggestion Boxes
o Motion by Brooke, second by Adil
o Motion Passes
 Allocate up to $160 for Phases 1-3 Survey Event
o Motion by Brooke, second by Jason
o Motion Passes
 Allocate up to $124 for Suggestion Box Kickoff
o Motion by Brooke, second by Sarah
o Motion Passes
 Allocate up to $550 for Medical Vending Machines
o Motion by Charlie, Second by Sid
o Discussion: Self-sufficient after initial filling up
o Motion Passes
 Videotaping Senate meetings: Brooke
o Talk to UTD TV
o Encourage people to come
o Extend discussion by 2 min: Motion by Katie, second by Janani- Passes
Senate Minutes (10.29.13)
 Motion to Moderated caucus for trashcan locations for ten minutes
o Motion by Charlie, Second by Sarah
o Friendly amendment: change to 5 minutes- Motion by Jon, Second by Jason
o Vote on amendment to limit discussion for 5 minutes-Motion passes
o Vote on discussion for moderated caucus for 5 minutes- Motion Passes
o Discuss trashcan locations
o Motion by Charlie-Extend discussion by 5 minutes, second by Bailee-Motion Passes
o Trashcans at bus stop, Between ECSN and ECSS, JSOM
o Request Indoor trashcans
o Motion to extend discussion by Charlie- Second by Alex- motion passes
 Senator of the Month
o Adam Ma
Adjournment: 6:42 pm
Parliamentary Procedure Basics
To ask a question - "Point of Information: [state question]"
To make a motion - "I move to [exact wording of motion]." (Most motions coming from an
individual must be seconded by another individual simply saying "Second")
To end debate and move directly into a vote on the motion - "Call to question." (Generally, the
chair will ask if there is any further discussion. If there is not, she will present the motion at
hand to be voted on. The motion is typically used when there is still debate to be had but a
person feels it is unnecessary. It is voted on.)
To ask a question about Parliamentary Procedure – “Point of Parliamentary Procedure (or
ParliPro)”
Senate Minutes (10.29.13)
PROJECT BUDGET BREAKDOWN
Available
$18,632.27
Student
Government FY14,
2013-2014
Budget
Available
Balance
$31,016.00
$18,632.27
Blue Books
Coffee with SG
Projects
Committees
$159.00
Group Sponsorship
$30.00
Homecoming
$4842.45
Changes from last budget report:
I <3 UTDALLAS


Know Your Rights Day
Meet the Deans events
$364.43
Misc
$19.96
Mixers

Public Relations
$870.00
Retreats
$3777.78

Sounds Offs
$134.84

Sustainability Committee
Town Halls
$172.38
Voter Registration Drive
Welcome Week/After Party
$2,185.27
Senate Hoodies: $870
Homecoming:
500 Stadium Cups: $263.00
100 Table Tents: $106.00
500 Wristbands: $63.00
Tenacity Band: $2000.00
Stage and Tent: $2050.00
Trophy for Tailgate: $10.45
Meet the Deans:
Water: $23.92
Dunkin Donuts: $78.22
Sound offs:
Cupcakes: $134.84
Candy for events: $19.96