Next Level Church Job Description TITLE: Executive Assistant to Sarah Keller PURPOSE: To take the noise away from Sarah so she can focus on her voice as Lead Pastor’s Wife, Chief of Enhancement, Coaching Director and leading the staff at a higher level. REPORTS TO: Sarah Keller, Chief of Enhancement. RESPONSIBILITIES: Continual representation of Sarah’s voice as Lead Pastor’s Wife, Chief of Enhancement and Coaching Director through constant communication with staff and others. Check, file, and respond to 95% of emails & Facebook e-mails for Sarah daily. Respond to all phone calls and voicemails that require follow up daily. Schedule and update calendar daily with new items. Organize and execute all travel (flights, car rental, hotels, etc.) for Matt and Sarah, coordinating with Matt’s assistant often. Be available daily to discuss decision matters with Sarah and then execute those decisions. Confirm appointments and remind Sarah of appointments the afternoon before, giving necessary tools for those meetings. When Sarah has a meeting that is outside of 9am-5pm on a Monday-Thursday, invite MWK by email for scheduling purposes. Keep filing and shredding up-to-date. Organize all receipts (for yourself and Sarah) and produce expense reports monthly for the Business Department. Handle all ordering of resources online for Sarah. Help Sarah organize her office weekly. Help Sarah prepare for her one-on-one meetings for employees that report to her. Any other tasks or projects that would be asked by Sarah. Run Errands weekly as needed for Sarah. Confirm weekly with Sarah that boys are covered for after school and any evening meetings or travel. Be Present at Monthly and Weekly All-Staff Meetings. Be Present at Assistants Meeting (with Cheri Williams). Assist and organize Sarah with her projects (Advance One Day, Next Level Experience, Next Level Coaching, etc.) Organize and help Sarah to reach out to Staff Spouses (3 events a year, birthday cards, etc.) Be available to Sarah during special events like “Next Level Experience Weekend” and “Advance One Day” events. Available for Discover NLC or Discover Your Place once a month. Assist in all details of ARC Women (ARC 4.0 Trainings, Thrive Network, etc). Executive Assistant to Sarah Keller Job Description Page 1 of 2 07.2014 Next Level Church Job Description SKILL REQUIREMENTS: Technology o Software Programs (Outlook, Word, Excel Spreadsheets, and Evernote) o Types at quick pace for efficiency o Web Savvy for research Organizational Ability o Multi-Tasking o Time Management Planning & Problem-Solving Proficient in Communication PERFORMANCE MEASURES: Performance will be measured based on the Next Level Church Core Values: o Fun, Loyalty, Trust, Resourcefulness, Growth & Teachability, Execution with Excellence, and Sacrifice. TIME COMMITMENT: Full-time, Monday-Friday, 8:30 – 5:30 pm (with a one hour lunch). This position does not require weekend responsibilities, but it is expected that you attend, love and serve Next Level Church on a regular basis! Executive Assistant to Sarah Keller Job Description Page 2 of 2 07.2014