Stirling-Rawdon Public Library Board
March 17/15
Minutes
Board Members present: Denyse Mouck, Stephanie Blake and Bob Mullin.
Regrets: Dean Graff. Recorded by: Sue Winfield (CEO)
1.
2.
The meeting called to order at 7:05pm.
No pecuniary interest declared.
4.
Feb 18/15 minutes approved on motion of Stephanie Blake.
Seconded by Bob Mullin MOTION #22/15 CARRIED
5.
Business arising from Feb 18/15 minutes:
3.
Agenda approved on motion of Stephanie Blake. Seconded
by Bob Mullin. MOTION #21/15 CARRIED
Reworked 2015 Budget approved on motion of Stephanie
Blake. Seconded by Bob Mullin. MOTION #23/15 CARRIED
Motion made to accept Municipality’s “Statutory Holiday”
policy. Motion approved on motion by Bob Mullin, seconded
by Stephanie Blake. MOTION #24/15 CARRIED
The matter of number of Board members discussed.
The matter of format of the Board minutes discussed.
Recommendation that approved Board minutes be placed on the
Library website.
Motion made by Stephanie Blake to accept Brennan
Electrical’s quote of $220 (+HST) to retrofit the elevator light
to LED. Seconded by Bob Mullin. MOTION #25/15 CARRIED
It was requested that Sue speak to Friends of Stirling group regarding
donation to Library.
Bob Mullin asked Sue to provide Twp CAO, Charles Croll copy of
elevator contract.
Sue to check with Meta Employment re: student information.
Bob inquired about Twp Energy Audit.
Bob mentioned Library window sills require painting, and Library
requires new hot water tank.
6.
Correspondence
Notification from Southern Ontario Library Services re:
increasing number of delivery days for Inter-Library Loan items
from 1-2/wk.
Email from ThyssenKrupp Elevator re: elevator contract cost
(Sue to give contract to Twp CAO, Charles Croll to review details)
Email received from Tom Wilson, Stirling Police Services re:
art show with theme of preventing violence in community.
Card of appreciation from Library patron (age 13)
Motion to receive correspondence by Stephanie Blake.
Seconded by Bob Mullin. Motion #26/15 CARRIED
7.
Reports:
A) Chair (Denyse Mouck):
Report attached.
B) CEO (Sue Winfield):
Motion to approve financial statements (1658.76 Feb 9;
2911.38 Feb 26 made by Stephanie Blake. Seconded by Bob
Mullin. Motion #27/15 CARRIED
Sue provided a report on the following:
1. Author visit with Terry Fallis
2. Tri-County Reads
3. Friends of the Library update
4. Pay Equity – Library staff require job descriptions update
8.
Other Business:
A) Council Rep (Bob Mullin):
Discussion re: future hires at Library/Annual Report/Stats
9.
10.
Date of next meeting: Tuesday, April 21 @ 7pm
The meeting was adjourned by Stephanie Blake.
11.
Correspondence:
Notification from SOLS re: increasing number of delivery days for courier
of new books/inter-library loan items.
Email from ThyssenKrupp re: elevator contract
Email from Tom Wilson, Stirling Police Services, re: art show with theme
of prevention of violence.
Card of appreciation from library patron
Sue was asked to ask Fire Chief about doing fire inspections.
Motion to receive correspondence by Stephanie Blake. Seconded by Bob
Mullin. Motion #26/15 CARRIED
12.
Reports:
A) Chair (Denyse Mouck):
Denyse read her report to the Board.
B) CEO
Financial statements (1658.76 Feb 9; 2911.38 Feb 26) were
approved on motion of Stephanie Blake. Seconded by Bob Mullin.
Motion #27/15 CARRIED
Sue provided the Board with her report:
1. Author visit with Terry Fallis
2. March Break Children’s programming
3. Friends of the Library group
4. Tri-County Reads initiative
5. Pay Equity- staff job descriptions require updating
Other Business
Hiring practices reviewed.
Sue to amend Library Annual report.
Date of next meeting: April 21@7pm
Meeting was adjourned by Stephanie Blake.
13.
14.
15.