Xavier University of Louisiana
SpringFest 2013
Steering Committee Application
GENERAL ELIGIBILITY CRITERIA
The SpringFest 2013 Steering Committee staff members are the students who have the
primary responsibility of planning and executing SpringFest in accordance to the vision
of the SGA and SpringFest Chairs.
Xavier University SpringFest Steering Committee Staff members must meet the following
general eligibility criteria:
A. REQUIREMENTS
1. Must be currently enrolled and have at least a 2.75 cumulative grade point average at
the time of application.
2. Must be a validated continuing student at the time of selection and must maintain the
2.75 GPA, and good judicial, academic and financial standing for the duration of the term
as a staff member.
3. Must demonstrate leadership, administrative and organizational skills.
4. Must submit a completed application which will include:
 A completed application form
 A brief proposal (2 pages or less)
 A current resume
 Every applicant must also attend a scheduled interview to be considered.
All event coordinators must conceive, plan, and execute all aspects of their specific
events within fiscal and administrative parameters. They must be extremely creative and
able to work under heavy pressure. These positions are only open to highly driven
individuals who are able to work without heavy instruction. He or she is responsible for
meeting with the Chair & Vice Chair weekly to discuss progress in detail. He or she must
submit a proposal stating their intentions as an Event Coordinator or SpringFest Chair.
ALL APPLICATIONS ARE DUE TO THE STUDENT GOVERNMENT OFFICE
(UC 210B) BY 5PM ON JANUARY 15, 2013. MUST BE TIME STAMPED!
B. POSITION DESCRIPTIONS (Please determine which position best suits your abilities)
SPRINGFEST STEERING COMMITTEE EXECUTIVE BOARD:
1. Public Relations Director
The Public Relations Director will deal with the promotion and marketing
of SpringFest as a whole. In addition, the Public Relations Director main focus is
assisting in the overall promotion of all events, creating press releases and media
contacts. The Public Relations Director will prepare a number of materials for
these events, such commercials, posters, pamphlets, and newsletters. They will
also conduct interviews, in person and via telephone with the SpringFest Chairs &
SGA. The Public Relations Director must maintain a good working relationship
with University Communications, Xavier Herald, XTV, and Yearbook. He or she
must have prior public relations experience and have excellent communication
and writing skills. He or she must submit two sample posters and a
commercial description. This person will also be responsible for planning and
executing the Unveiling event (if applicable).
2. Treasurer
The Treasurer will be responsible for signing all check requests, keeping
an up to date detailed budget for all individual events and SringFest as a whole.
The Treasurer will be responsible for locating sponsors and vendors (if
applicable) for SpringFest events while ensuring that the Steering Committee
adheres to all guidelines and procedures when securing vendors. They will serve
as the liaison between sponsors and the SpringFest Staff by following up with
potential sponsors via postage mail, phone, and email as well as communicating
sponsor needs to the Chair and SGA.
EVENT COORDINATORS:
 Kick-Off
 Fashion Show
 Jazz/Cocktail Hour
 Picnic
 SpringFest Concert
 Dorm Step-Off
PROPOSAL GUIDELINES
In addition to the application, you must submit a brief preliminary proposal
including your projected vision for your desired position. It is necessary that your
proposal be 2 pages or less and be submitted at the time applications are due. The Public
Relations Director must submit two poster or handbill samples in addition to a proposal.
Please follow the format given below for your proposal:
1. Introduction: Theme for SpringFest and how you plan to achieve the overall vision in
your position.
2. Your Projected Vision and Goals: Please include exactly what you plan to bring to
your position in detail and/or your overall vision for the event you would like to
coordinate.
3. Possible New Event(s): Please discuss in detail innovative ideas that you would like to
bring to SpringFest 2013.
4. Alternate Position: If asked to be placed in another position on the SpringFest staff,
which position would you choose?
5. Additional Information: Please include any additional information that you would like
the Interview Committee to know as it regards to your selection for the position.
Please follow instructions as it relates to the proposal and be sure to include every section
listed above.
PLEASE NOTE: All above positions are very demanding and staff members will be
required to attend all scheduled meetings and emergency meetings when necessary. Also,
the above responsibilities are not limited to what is written in the descriptions. We are
looking for individuals who are willing and able to go beyond the parameters of their job
description to ensure a successful SpringFest 2013. Thanks for your interest in the 2013
Xavier University SpringFest Steering Committee!
ALL APPLICATIONS ARE DUE TO THE STUDENT GOVERNMENT OFFICE
(UC 210B) BY 5PM ON JANUARY 15, 2013. MUST BE TIME STAMPED!
For Official Use Only
GPA_____________
Enrolled SP 13_____
SpringFest 2013
Steering Committee Application
Please print or type:
Name: ____________________________________________________________
Classification: ______________________________________________________
Position Applied For: ________________________________________________
ID Number: _______________________________________________________
Email address: _____________________________________________________
Primary Phone #: ___________________________________________________
Secondary Phone #: _________________________________________________
I understand I will be required to hold phone conferences between the hours of 9am 5pm, Monday through Friday, for the duration of the SpringFest planning process.
My initials indicate my understanding and agreement of this requirement. ________
APPLICANTS, PLEASE PROVIDE THE FOLLOWING:
1. A brief preliminary proposal (2 pages or less) of your projected focus and organization
for the position you are applying.
2. A current resume that demonstrates your ability for the position.
IMPORTANT NOTICE:
All applications are due to the Student Government Office, University Center Suite
210B, by 5pm on JANUARY 15, 2013. All applications must be time stamped!
My signature attests that the information supplied on this application is true and
accurate.
______________________________________________________________________
Signature
Date