BI-ANNUAL PERFORMANCE EVALUATION REPORT
FOR THE UPGRADING OF MTHATHA SANITATION (KSD PI)
EASTERN CAPE
CHIEF DIRECTORATE: BULK INFRASTRUCTURE PROGRAMME
PERIOD: 01 APRIL 2014 TO 30 SEPTEMBER 2014
2
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
BI-ANNUAL PERFORMANCE EVALUATION REPORT
FOR THE UPGARDE OF MTHATHA SANITATION (KSD PI)
This report has been prepared to cover three sections as indicated below:
1. SECTION A: Mthatha Waste Water Treatment Works Upgrade. The project is
implemented via three separate contracts:



Upgrade of Mthatha Waste Water Treatment Works by 8 Ml/day (Phase 1B1).
Upgrade of Mthatha Waste Intake works up to 50 Ml/day (Phase 1B2).
And the upgrade of Mthatha Waste water Treatment Works by Additional
12 Ml/Day (Phase 2).
2. SECTION B: Upgrade of Mthatha Northern Outfall Sewers. Phase 1: Norwood and Police
Bend Outfall Sewers and new pump station. The project is implemented via four (4)
separate contracts:




Norwood Outfall Sewer.
Pump Station and Pipe Bridge.
Pump Station M&E.
Police Bend Outfall Sewer.
3. SECTION C: Combined Expenditure
3
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SECTION A
MTHATHA WWTW UPGRADE
SEPTEMBER 2014
4
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
TABLE OF CONTENTS
1 INTRODUCTION .................................................................................................... 5
2 BACKGROUND ..................................................................................................... 5
2.1 PROJECT HISTORY .....................................................................................................3
2.2 DESCRIPTION OF THE PROJECTS .................................................................................6
2.2.1 Phase 1B Upgrade of the Mthatha WWTW ........................................................6
2.2.2 Phase 2 Upgrade of the Mthatha WWTW (Additional 12 Mℓ/d Bio-filter Module).6
2.3 SUMMARY ..................................................................................................................7
2.4 START DATE - DURATION OF THE PROGRAMME ..........................................................24
2.5 FUNDING PREVIOUSLY ALLOCATED TO THE PROGRAMME ............................................26
3 PROGRESS TO DATE .......................................................................................... 9
3.1
3.2
3.3
3.4
3.5
3.6
IMPLEMENTATION OF APPROVED BUSINESS PLAN ..........................................................9
SCHEDULE OF W ORK AND PHASING OF THE ACTIVITIES ..............................................11
FINANCIAL MANAGEMENT ..........................................................................................11
RISKS TAKEN AND MANAGEMENT THEREOF ...............................................................11
CAPACITIES DEDICATED TO THE PROGRAMME ............................................................12
KEY CHALLENGES WITHIN THE PROGRAMME ..............................................................12
4 MONITORING ...................................................................................................... 12
4.1
4.2
4.3
THE MONITORING APPROACH....................................................................................12
DATA ANALYSIS AND REPORTS FOR IMPLEMENTATION PURPOSE .................................13
RESPONSIBLE PERSON FOR DATA ANALYSIS AND REPORT GENERATION (FINANCIAL AND NONFINANCIAL) .........................................................................................................................13
4.3.1 Challenges with Monitoring and Reporting Tasks .............................................13
5 PROJECT RESULTS AND BENEFICIARIES...................................................... 13
5.1
5.2
OUTCOMES AND OUTPUTS ........................................................................................13
BENEFICIARIES AND PROJECT RESULTS .....................................................................13
6 CONCLUSION ..................................................................................................... 14
6.1
6.2
6.3
MAIN SUCCESSES AND FAILURES OF THE PROJECT TO DATE ......................................14
OUTCOMES, OUTPUTS, SUCCESSES AND FAILURES VERSUS COST ..............................15
OWNERSHIP AND SUSTAINABILITY OF INFRASTRUCTURE W ORKS .................................15
7 LESSONS LEARNED .......................................................................................... 15
8 RECOMMENDATIONS ........................................................................................ 15
ANNEXURES
ANNEXURE A: Project Implementation Photographs
ANNEXURE B: Summary of Contract Details
ANNEXURE C: Details of Job Opportunities
ANNEXURE D: KSD PI (Sewer Component) Areas served
5
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
1
SEPTEMBER 2014
INTRODUCTION
In terms of Section 10(7) (b) of the Division of Revenue Act No 10 of 2014 (DORA) as
promulgated in Government Gazette No 37595 dated 26 April 2014, the transferring
national officer must submit a quarterly performance report for all Programmes funded by a
Schedule 6 allocation within 45 days after the end of each quarter, in accordance of the
relevant framework to the National Treasury.
The Regional Bulk Infrastructure Grant (RBIG) is a Schedule 6 indirect conditional grant for
the benefit in kind of municipalities.
The objective of this Report is to provide a bi-annual performance evaluation report
covering the 1st half of the fiscal year of RBIG funded projects, in compliance with the
DORA. The objective of this evaluation was to determine whether the progress on the
project is commensurate with the expenditure to date as well as to determine whether the
project is still on course in terms of the original planning.
This performance evaluation report, covering quarter 1 and 2 of the 2014/15 fiscal year, is
for the following projects for the Upgrading of Mthatha Sanitation, which forms part of the
KSD Presidential Intervention (PI):



Phase 1B-1 Upgrade of the Mthatha Waste Water Treatment Works: New Aerated
Ponds;
Phase 1B-2 Upgrade of the Mthatha WWTW: New Intake Works; and
Phase 2 Upgrade of the Mthatha Waste Water Treatment Works: New
12 Mℓ/d Bio-filter Module.
The above projects are being implemented by the O.R Tambo District Municipality
(ORTDM) via Amatola Water (AW) as Programme Implementing Agent (PIA), under the
strategic objectives of KSD PI - Mthatha Bulk Sanitation Programme, utilising Municipal
Infrastructure Grant (MIG) and Regional Bulk Infrastructure Grant (RBIG) funding. The
Department of Water and Sanitation (DWS) is the RBIG funder.
2
BACKGROUND
2.1
Project History
The Mthatha Presidential Intervention (PI), together with other catalyst projects, have
been earmarked to facilitate the socio-economic development in the O.R Tambo district in
the Eastern Cape Province in general, and the rejuvenation of Mthatha in particular. The
King Sabata Dalindyebo Local Municipality’s (KSDLM) Breaking New Ground (BNG)
housing initiative, which seeks to deliver some 17,000 new primarily low income
houses in Mthatha over two phases, is the cornerstone of the Mthatha PI. KSDLM are
also planning to undertake the in-situ upgrade of some 18,000 existing low income
households in Mthatha.
The specific objectives of the KSD PI in terms of sewerage infrastructure provision are as
follows:

Provision of the requisite bulk sewerage infrastructure in support the KSD BNG
housing initiative, whilst taking cognisance of other planned/identified development
6
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE

SEPTEMBER 2014
initiatives within Mthatha, i.e. make provision for these developments in the
planning and design of the BNG infrastructure requirements, but not to install any
new infrastructure unless specifically required in terms of the BNG initiative; and
Refurbish and/or upgrade existing bulk sewerage infrastructure, not directly
impacted by the BNG initiative, which is currently not adequately functional or
which is currently operating at or beyond capacity.
Based on the findings and recommendations of the Waste Water Master Plan prepared by
ORTDM for Mthatha in 2013, as well as the planning made available for the BNG housing
initiative, the key bulk sewerage infrastructure requirements in support of BNG have been
identified for implementation and form the subject of this report.
2.2
Description of the Projects
2.2.1
Phase 1B Upgrade of the Mthatha WWTW
This project, which is being implemented via two contracts, is a follow-on from the recently
completed Phase 1A Upgrade of the Mthatha WWTW (RAMP), which sought primarily to
restore the functionality of the WWTW with nominal upgrade work. The Phase 1B
Upgrade aims to fast track the provision of additional treatment capacity
(8 Mℓ/d) at the existing waste water treatment works (WWTW) and to address certain
functionality constraints at the Works, thereby creating the requisite treatment capacity to
facilitate the implementation of BNG Phase 1, whilst the formal upgrade of the WWTW
(Phase 2) is being designed and implemented.
Phase 1B-1 Upgrade of the Mthatha WWTW – New aerated ponds & Chlorination
System
The details of the works being implemented under this contract are as follows:




New waste stabilisation ponds (anaerobic, aerated and sedimentation);
Conversion of the existing maturation ponds to waste stabilisation ponds (as per
the above), with common maturation ponds and chlorine contact pond;
Separation of the existing bio-filter WWTW and the proposed waste stabilisation
ponds (new and modified) into separate treatment trains; and
Provision of new chlorination facilities for the existing bio-filter WWTW.
Phase 1B-2 Upgrade of the Mthatha WWTW: New Intake Works
The details of the works being implemented under this contract are as follows:




2.2.2
New head of works (sized for the ultimate capacity of the WWTW – 50 Mℓ/d);
Splitter boxes and pipe work both upstream and downstream of the head of works
to receive flows from the various sewers and to distribute them to the various
treatment trains/modules;
Certain remedial works to existing WWTW; and
Upgrade of the bulk electrical supplies to the WWTW.
Phase 2 Upgrade of the Mthatha WWTW (Additional 12 Mℓ/d Bio-filter Module)
This project seeks to deliver the requisite short- to medium-term (BNG Phase1 and part of
BNG Phase 2) treatment requirements for Mthatha by extending the treatment capacity of
7
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
the existing WWTW by the addition of a further 12 Mℓ/d bio-filter module. On completion of
this contract, the Mthatha WWTW will have a total installed capacity of 32 Mℓ/d.
A division box, currently being constructed as part of the Phase 1B-2 works, will split the
flows between the respective treatment trains, with all excess storm water flows being
diverted to the lower ponds for later return to the division box.
2.3
Summary
Table 1 summarises the details of the current committed projects constituting the
“Upgrade of Mthatha Sanitation” component of the KSD PI.
Table 1: KSD Sanitation PIP Projects
Contract
No.
1
2
3
Project Description
Phase 1B-1: Upgrading of
Mthatha WWTW
Phase 1B-2: Upgrading of
Mthatha WWTW - Inlet
Works
Phase 2: Extension to
Mthatha WWTW; Additional
12 Mℓ/day Bio filter Plant
Lead Consultant
UWP Consultant (Pty)
Ltd
Ayola Developers
UWP Consultant (Pty)
Ltd
Ayola Developers
UWP Consultant (Pty)
Ltd
N/A
Fig. 1: Mthatha Town (KSD Municipality)
2.4 Start Date - Duration of the Programme
The following are the key dates:
Sub-consultant
8
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE



SEPTEMBER 2014
The programme commenced in November 2011 when ORTDM appointed UWP
Consulting (UWP) to “design and implement” the Phase 1B Upgrade of the Mthatha
WWTW;
In October 2012, ORTDM appointed UWP and Aurecon SA, to “design and
implement” the additional sewage conveyance projects necessary to meet the shortto medium-term objectives of the KSD PI in Mthatha; and
All appointments (consults and contractors) were ceded to AW in November 2012,
when AW was appointed PIA for all Water Services Projects to be implemented as
part of the KSD PI in Mthatha.
Refer to the AW Implementation Programme for further specific details regarding the
Sanitation Programme and Table 2 and 3 for the details of the various contracts appointed
to date.
Table 2 (a): Upgrade Mthatha WWTW (Phase 1B-1)
Contract No.
ORTDM/SCMU/26-11/12
th
Date Advertised
9 May 2012
Bid Closing Date
1st June 2012
Tender Awarded
24 October 2012
Contract Start Date
19 November 2012
Planned Completion Date
18 September 20131
Actual Completion Date
30 April 2014
Notes
1.
The Certificate of Completion was issued on 30 April 2014.
Table 2 (b): Upgrade Mthatha WWTW (Phase 1B-2) - New Intake Works
Contract No.
ORTDM/SCMU/11-12/13
Date Advertised
16th November 2012
Bid Closing Date
13th December 2012
Tender Awarded
27 May 2013
Contract Start Date
27 June 2013
Contract Completion Date
26 July 20141
Revised Completion Date
30 September 2014
Notes
1.
The contracted completion date has been extended to 30 September 2014 due to protected industrial
strike action in the metal and engineering sector.
Phase 2 Upgrade of the WWTW is at Procurement Stage. The details of the project are
as per Table 3.
Table 3: Upgrade Mthatha 12M/l Biofilter Plant WWTW (Phase 2)
Contract No.
AW 2013/14/44
Date Advertised
10 March 2014
Bid Closing Date
22 April 2014
Tender Awarded
23 June 2014
Contract Start Date
24 July 2014
Planned Completion Date
23 July 2016
Notes
1.
The contractor is currently establishing on site and have started with earthworks
9
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
2.5
SEPTEMBER 2014
Funding Previously Allocated to the Programme
The details of funding previously allocated to the Sanitation Programme are presented in
Table 4 and 5:
Table 4: Phase 1B Upgrade of the Mthatha WWTW [MIG]
TABLE REFLECTING THE AVAILABLE BUDGET
CONSTRUCTION COSTS
PROFESSIONAL
FEES
SITE
SUPERVISION
DISBURSEMENTS
SUB TOTAL
VAT
TOTAL
BUDGET
R20,165,241
R2,109,500
R1,067,606
R390,413
R23,732,760
R3,322,586
R27,055,347
Table 5: DWS Funding over the financial years
2011/12
Spent amount
3
R 0.00
2012/13
R6,416,189
2013/14
2014/15
R37,731,159
R 100 000 000
PROGRESS TO DATE
The performance evaluation meeting was conducted on the 03 September 2014 by a
team consisting of the following people:







3.1
Mr S Xawuka
Mrs A Gidana
Mr T Dlulane
Mr F Maposa
Mr M Vonco
Mr C Kumbula
Mr M Hlwele
: UWP Consulting
: DWS
: DWS
: DWS
: DWS
: OR Tambo DM
: Amatola Water
Implementation of approved business plan
The O.R. Tambo District Municipality (ORTDM) sourced funds for the Phase 1B Upgrade
of the WWTW from the Municipal Infrastructure Grant (MIG) and then appointed external
professional service providers and contractors, in terms of their supply chain management
policies and procedures, to implement the project.
In October 2012, ORTDM appointed additional professional services providers to
implement various Sanitation Projects in support of the KSD PI.
In November 2012, ORTDM enlisted the services of Amatola Water as Programme
Implementing Agent (PIA), for all Water Services work related to the KSD PI. All contracts
between ORTDM and the various services providers (i.e. Contractors and Consultants)
have therefore since been ceded to Amatola Water.
In December 2012, UWP were requested to produce an Inception Report detailing the
Sanitation Projects required in support of the KSD PI. This Inception Report, based on
the findings and recommendations of the 2013 Waste Water Master Plan for Mthatha,
which in turn was based on the 2009 KSD Sustainable Master Plan for Mthatha, with
10
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
subsequent refinements based on updated KSD BNG planning, was completed and
submitted for consideration in January 2013. Based on the above report, AW gave
instructions to proceed with the various sanitation projects, the details/status of which are
provided in Table 6 and Table 7.
Table 6: Status of the Sanitation Infrastructure Projects
Item
No.
Project
Description
Status
SANITATION INFRASTRUCTURE
Phase 1B-1:
1
Upgrading of
Construction
Mthatha WWTW
Phase 1B-2:
Upgrading of
2
Construction
Mthatha WWTW Inlet Works
Phase 2:
Extension of
3
Construction
Mthatha WWTW;
Additional 12 Mℓ/d
Funding
Approved
(Y/N)
Funding
Received
(Y/N)
Funding
Allocated
to Project
(Y/N)
PSP
Appointed (Y/N)
Contract
or
Appointed (Y/N)
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Table 7: Milestones
A: Phase 1B-1 Upgrade of Mthatha WWTW
Product
Feasibility Study
Name of Organization compiling /
developing
UWP
Implementation
Readiness Study
UWP
Preliminary Design
UWP
EIA
PCT/ UWP
WUL
PCT / UWP
Operation and
Maintenance Plan
Financial Funding Plan
Design
Planned date for
completion
Done
08/2011
MIG funded project
Done
01/2012
N/A; Refurbishment
work
N/A; Refurbishment
work
N/A; Refurbishment
work
N/A; Refurbishment
work
Done
03/2012
ORTDM/ AW
ORTDM/ AW
UWP
B: Phase 1B-2 Upgrade of Mthatha WWTW - New Intake Works
Name of Organization
Planned date for
Product
compiling / developing
completion
Feasibility Study
UWP
Done
UWP
Preliminary Design
UWP
EIA
PCT/ UWP
N/A; Refurbishment work
WUL
PCT / UWP
N/A; Refurbishment work
ORTDM/ AW
ORTDM/ AW
Date Approved
03/2012
Implementation
Readiness Study
Operation and
Maintenance Plan
Financial Funding Plan
Date Approved
MIG funded project
Done
04/2012
N/A; Refurbishment
work
N/A; Refurbishment
work
11
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
Design
UWP
SEPTEMBER 2014
Done
C: Phase 2 Upgrade of Mthatha WWTW (12 Mℓ/d Bio-filter)
Name of Organization
Planned date for
Product
compiling / developing
completion
Feasibility Study/
Programme Inception
Report
06/2012
Date Approved
UWP
02/2013
02/2013
Implementation
Readiness Study /
Project Inception
Report
UWP
05/2013
06/2013
Preliminary Design
UWP
EIA
PCT/ UWP
WUL
PCT / UWP
Operation and
Maintenance Plan
Financial Funding Plan
Design
ORTDM/ AW
06/2013
11/2013
11/2013
11/2013
No longer required due
to changes in
legislation
Submitted but not yet
approved
Initiatives to address the
lack of O&M on the plant
and for New Bio filter
Plant are on going
ORTDM/ AW
UWP
11/2013
02/2014
See Annexure A of this report for photographs taken of ongoing contracts.
3.2
Schedule of Work and Phasing of the Activities
Refer to the AW Programme Implementation Plan and Annexure B for a summary of the
“contract” details for the various Sanitation Projects.
3.3
Financial Management
UWP submit monthly invoices to Amatola Water together with progress report. As PIA,
Amatola Water then submit consolidated claims and progress reports to the Department
of Water and Sanitation regional office in King Williams Town, where the necessary
approvals and signatures are obtained for the payment of invoices and transfer of funds
into the Amatola Water account.
3.4
Risks Taken and Management Thereof
The following are identified potential risks which need to be mitigated (client meetings/
work streams):




The late payment of the contractor and service providers;
The delay in the approval of the variation order(s) for the upgrade of the bulk
electrical supply to the WWTW;
Delays in the relocating of the illegal/informal housing occupants within the WWTW
site;
Delay in the issuing of the WUL for the Phase 2 Upgraded WWTW;
12
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE


3.5
SEPTEMBER 2014
Permission from the local municipality to dispose of the sludge and screenings from
the WWTW at the Solid Waste Site, and
The current and ongoing operation and maintenance of the WWTW.
Capacities Dedicated to the Programme
The capacities dedicated to the programme are as follows:








3.6
Water Services Authority – O.R. Tambo District Municipality.
Water Services Provider – O.R. Tambo District Municipality.
Funding – DWS – Regional Bulk Infrastructure Grant (RBIG) and OR Tambo District
Municipality (co-funding).
Regulator – DWS.
Overall Programme and Project Management – Amatola Water as Implementing
Agent for DWS and ORTDM.
Specialized professional services, financial management, and administrative
support – Amatola Water.
Design, contract administration and construction monitoring – various professional
service providers appointed by Amatola Water: (i) UWP Consulting (Pty) Ltd, and
Construction work – The contracts were awarded as follows:
(i) Phase 1B-1: Upgrade of Mthatha WWTW - Mamlambo Construction
(ii) Phase 1B-2: New Intake Works - Mamlambo Construction
(iii) Phase 2:
New 12 Ml/day Biofilter Module - Civil 2000
Key Challenges within the Programme
The key challenges in the Programme to date have been:







The effective ongoing operation and maintenance of the WWTW;
Integrating the planning, implementation and funding of MIG and RBIG funded
projects (in process of being resolved);
Establishing the requisite institutional structures and communication channels to
ensure alignment of the various initiatives/projects (resolved);
Getting the requisite Environmental Authorisation applications signed (resolved);
Finalisation of spatial and township planning for BNG / understanding of the scope
of the KSD in-situ settlement upgrade initiatives (in process of being resolved);
Obtaining the requisite bulk electricity supplies from KSD for the WWTW and
various pump stations (managing the transition in KSD staff); and
Engaging with KSD to secure a cleansing contract for accepting WWTW dried
sludge and screenings at KSD Solid Waste Site.
4
MONITORING
4.1
The Monitoring Approach
The primary monitoring and supervision is being undertaken by the Lead Consultant and
other SMME service providers appointed by Amatola Water. This is done by fulltime
construction monitoring, regular site visits, compiling monthly progress reports and
measurement of quantities of work undertaken by the contractor. The contracts are
controlled via monthly technical and site meetings. In addition, contract progress is
monitored against the official construction programme submitted by the contractor.
13
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
The data collected from these monitoring mechanisms is then formally recorded and
discussed with all stakeholders on a regular basis in order to take corrective measure
when deviation occurs.
Amatola Water also has a team of Assistance Project Managers periodically monitoring
the construction sites.
4.2
Data Analysis and Reports for Implementation Purpose
Reports indicating the progress and expenditure are submitted to Amatola Water and
DWS as required.
4.3
Responsible Person for Data Analysis and Report Generation (financial and nonfinancial)
Mr Simnikiwe Xawuka is the Contract Manager for projects being implemented under KSD
PI (Tel 043 721 0186; Cell 084 581 9221; email: simnikiwex@uwp.co.za).
Reports and other information are submitted to Mr Casper Brink at Amatola Water as
required, for further review and consolidation prior to submission to DWS.
4.3.1
Challenges with Monitoring and Reporting Tasks
No real challenges are experienced regarding the monitoring and reporting tasks for this
Programme, now that formats have been finalised. Monthly site meetings are held with
the Engineer, Contractors, Amatola Water and OR Tambo DM where the performance
and technical aspects of the contracts are discussed.
5
PROJECT RESULTS AND BENEFICIARIES
5.1
Outcomes and Outputs
The implementation of the KSD PI Sanitation Projects will result in a functional sewerage
system in Mthatha able to meet the development objectives of the city, and reduced
contamination of the environment in general and the Mtata River in particular.
5.2
Beneficiaries and Project Results
As stated above, the purpose of the project is to provide the city of Mthatha with a
functional waterborne sewerage system, able to accommodate the short- to medium-term
growth needs of Mthatha. Hence all Mthatha residents and visitors, as well as
downstream water users, will benefit from these projects.
The projects will also generate both temporary and permanent employment opportunities
for local community members.
The job opportunities created to date for the local residents are detailed in Annexure C.
14
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
6
CONCLUSION
6.1
Main Successes and Failures of the Project to Date
SEPTEMBER 2014
The WWTW has been producing near general stand compliant effluent for the past 3
months.
Phase 1B-1 Upgrade of the Mthatha Waste Water Treatment Plant
Successes
 The following installations of Phase 1B-1 are 100% Complete:
o
o
o
o
De-sludging and drainage of the existing maturation ponds
Construction and commissioning of the chlorine contact tank and associated
disinfection system
Sewer pipeline
Construction of cambers
Challenges

Construction of the new ponds and repairs to existing ponds is 99% complete. On
commissioning, the new ponds were found to leak (will seal in time). The contractor
is however undertaking certain remedial works at present.

The effective operation and maintenance of the WWTW by ORTDM staff, as well as
coordinating O&M and construction activities between ORTDM and the contractor.
Phase 1B-2 Upgrade of the Mthatha Waste Water Treatment Plant: New Intake
Works
Successes

The works in phase 1B-2 is at 76% physical progress. The contractor still busy with
the following works:

o
Concrete works - 90%
o
Mechanical Installations - 80%
o
Electronic System - 75%
o
Bulk Electricity Upgrade - 80%
The stand-by generator set is installed;
Challenges

Strike of the Metal and Engineering sector that impacted on the scheduled
installation of the mechanical screens, degritter pumps and electrical switch gear.

The slow progress of the contractor and certain quality workmanship issues;

Industrial action; and

High rainfalls during March 2014.
Phase 2 Extension of Mthatha WWTW (Additional 12 Mℓ/day Bio-filter Plant)
Successes

Contract Awarded

Contractor established on site

Contractor started with earthworks
Challenges
15
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE


SEPTEMBER 2014
Implementation of Operation and Maintenance contract under Phase 2
Expedite the relocation of the informal dwellers on the WWTW
The ultimate success or failure of the projects will however depend on the effective
ongoing operation and maintenance of the infrastructure provided under this Programme.
6.2
Outcomes, Outputs, Successes and Failures versus Cost
There has been evidence of competitive tendering on all the components of all Upgrade
phases of the WWTW, as indicated by the interest shown by the number of tenderers and
generally keen pricing.
6.3
Ownership and Sustainability of Infrastructure Works
Ownership of the assets to be provided/refurbished as part of the Sanitation Programme
will vest in ORTDM, in its capacity as the Water Service Authority.
The capacity of ORTDM as Water Service Provider to effectively operate and maintain the
infrastructure is however of concern, and requires attention to ensure sustainability going
forward.
7
LESSONS LEARNED
Stakeholder engagement at concept planning level, as well as competent management
structures, are imperatives to ensure the effective and efficient implementation of a
Programme of this nature.
8
RECOMMENDATIONS
It is recommended that urgent attention be paid to the following key challenges:




Amatola Water and ORTDM to expedite the relocation of the informal
houses/occupants within the WWTW site;
DWS to expedite approval of the water use licence application; and
Amatola Water and ORTDM to expedite agreements with KSD regarding sludge and
screenings disposal at their solid waste site.
ORTDM to approve the implementation of Operation and Maintenance under Phase
2.
16
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
ANNEXURES SECTION ASECTION B
MTHATHA NORTHERN OUTFALL SEWER UPGRADE
17
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
PERFORMANCE EVALUATION OF
ECR 045 – KSD PI – MTHATHA NORTHERN OUTFALL SEWER
1.
Introduction
2.
Background
2.1
2.2
2.3
2.4
2.5
3.
Progress to date
3.1
3.2
3.3
3.4
3.6
4.
Outcomes and outputs
Beneficiaries and project results.
Conclusions / Lessons Learned
5.1
5.2
6.
Implementation of approved business plan
Schedules of work and phasing of the activities
Risks taken and management thereof
Capacities dedicated to the programme
Key challenges within the project
Project result and beneficiaries
4.1
4.2
5.
Description of project
Project History
Project concept, design and plan
Start date – duration of the programme
Fund previously allocated to project
Main successes and failures of the project to date
Ownership and sustainability of infrastructure works
Recommendations
ANNEXURE A: Project Implementation Photos
ANNEXURE B: List of villages expected to benefit from Phase 1
ANNEXURE C: Details of contracts awarded under Phase 1
ANNEXURE D: Project schedule
ANNEXURE E: Details of job opportunities
18
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
1
SEPTEMBER 2014
INTRODUCTION
In terms of Section 10(7) (b) of the Division of Revenue Act No 10 of 2014 (DORA) as
promulgated in Government Gazette No 37595 dated 26 April 2014, the transferring
national officer must submit a quarterly performance report for all Programmes funded by a
Schedule 6 allocation within 45 days after the end of each quarter, in accordance of the
relevant framework to the National Treasury.
The Regional Bulk Infrastructure Grant (RBIG) is a Schedule 6 indirect conditional grant for
the benefit in kind of municipalities.
The objective of this Report is to provide a bi-annual performance evaluation report
covering the 1st half of the fiscal year of RBIG funded projects, in compliance with the
DORA. The objective of this evaluation was to determine whether the progress on the
project is commensurate with the expenditure to date as well as to determine whether the
project is still on course in terms of the original planning.
This performance evaluation report, covering quarters 1 and 2 of the 2014/15 fiscal year,
is for the following projects for the Upgrading of Mthatha Sanitation as part of the KSD
Presidential Intervention (PI):

Mthatha Northern Outfall Sewers - Phase 1: Norwood and Police Bend Outfall
Sewers and new pump station. The project is implemented via four (4) separate
contracts:
o
AW2013/14/08: Norwood Outfall Sewer
o
AW2013/14/09: Pump Station and Pipe Bridge
o
AW2013/14/10: Pump Station M&E
o
AW2013/14/11: Police Bend Outfall Sewer
The above projects are being implemented by the O.R Tambo District Municipality
(ORTDM) via Amatola Water (AW) as Programme Implementing Agent (PIA), under the
strategic objectives of KSD PI - Mthatha Bulk Sanitation Programme, utilising Municipal
Infrastructure Grant (MIG) and Regional Bulk Infrastructure Grant (RBIG) funding. The
Department of Water and Sanitation (DWS) is the RBIG funder.
2
BACKGROUND
2.1
Description of Project
The primary focus is to provide a new bulk sewer pipeline to link the project areas
(Northern Suburbs of Mthatha), with the proposed upgraded WWTW.
The gravity sewer pipeline (DN1200) is situated on the southern side of the Mtata River
valley from Fort Gale until it crosses the river via a pipe bridge at Police Bend 2. It then
follows the northern bank of the river to a point opposite the sewage works where it
crosses under the river to the new lift pump station which pumps the liquid via a rising
main to the inlet works of the existing sewage works
When the new system is commissioned, the 11 existing pump stations (Pump Station “F”,
the pump station at the Police Bend, 3 pump stations within Northcrest, four pump
19
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
stations within Norwood, the pump station at Hillcrest and Pump Station “B”) will all be
decommissioned and the sewers connected to the new gravity sewer.
The current planning is for the infrastructure to be constructed in four Construction
Contracts namely:
2.2

Contract 1 - Norwood Outfall Sewer (AW2013/14/08): The gravity sewer on the
northern side of the Mtata River. This pipeline stretches from the pump station
back to the pipe bridge at Police Bend 2 and includes the connection from the
Wellington Prison as well as the link between pump station “B” and the new pump
station at the STW.

Contract 2 - Main Pump Station, Pipe Bridges and Inlet Works
(AW2013/14/09): The civil work to construct the pump station plus the short rising
main to the treatment works. In addition one pipe bridge across the Mtata River
will also be constructed under this contract.

Contract 3 - Mechanical & Electrical Works - Main Pump Station
(AW2013/14/10): The mechanical and electrical work associated with the above
pump station.

Contract 4 - Police Bend Outfall Sewer (AW2013/14/11): The gravity sewer from
the pipe bridge back to the existing Pump Station “F” in Fort Gale North.
Project history
The Mthatha Presidential Intervention (PI), together with other catalyst projects, have
been earmarked to facilitate the socio-economic development in the O.R Tambo district in
the Eastern Cape Province in general, and the rejuvenation of Mthatha in particular. The
King Sabata Dalindyebo Local Municipality’s (KSDLM) Breaking New Ground (BNG)
housing initiative, which seeks to deliver some 17,000 new primarily low income houses in
Mthatha over two phases, is the cornerstone of the Mthatha PI. KSDLM are also planning
to undertake the in-situ upgrade of some 18,000 existing low income households in
Mthatha.
The specific objectives of the KSD PI in terms of sewerage infrastructure provision are as
follows:

Provision of the requisite bulk sewerage infrastructure in support the KSD BNG
housing initiative, whilst taking cognisance of other planned/identified development
initiatives within Mthatha, i.e. make provision for these developments in the
planning and design of the BNG infrastructure requirements, but not to install any
new infrastructure unless specifically required in terms of the BNG initiative.

Refurbish and/or upgrade existing bulk sewerage infrastructure, not directly
impacted by the BNG initiative, which is currently not adequately functional or
which is currently operating at or beyond capacity.
Based on the findings and recommendations of the Waste Water Master Plan prepared
by ORTDM for Mthatha in 2013, as well as the planning made available from BNG, the
key bulk sewerage infrastructure requirements in support of BNG have been identified for
implementation and form the subject of this report.
20
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
This resulted in the implementation of two separate components, namely:


The upgrading of the existing WWTW (done by UWP and reported via separate
report to this one)
The construction of a new bulk sewer line - Mthatha Northern Outfall Sewer (this
report)
Figure 1: Locality Plan
2.3
Project concept, design and plan
Project Concept and Phases
The City of Mthatha has experienced ongoing critical problems associated with sewage
conveyance and treatment over many years.
The bulk sewage requirements for the northern suburbs of the City were previously
investigated by Ninham Shand Consulting Engineers as far back as 1988. The reports
emanating from that study recommended the construction of the Northern Outfall Sewer
to intercept the sewage flows and convey them by gravity to a pump station adjacent to
the sewage treatment works. It was envisaged that the Northern Sewer would replace
21
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
numerous overloaded pump stations and hence avoid the need for doubling up many of
the rising mains associated with these pump stations. Implementation was to be phased.
Phase 1 is for the gravity sewer from Fort Gale North to the sewage treatment works
(STW) plus the pump station to lift the sewer into the STW.
Phase 2 is for the Mthatha West to the Fort Gale Sewer and ultimately.
Phase 3 is for the sewers to serve Bedford Hospital, Airport Military Base, and Cicira
College to Mthatha West. In this way the northern part of Mthatha would develop a
comprehensive sewer system.
Phase 2 is for the Mthatha West to the Fort Gale Sewer and ultimately.
Phase 3 is for the sewers to serve Bedford Hospital, Airport Military Base, and Cicira
College to Mthatha West. In this way the northern part of Mthatha would develop a
comprehensive sewer system.
Figure 2: Proposed Development Phases
Current Phase (Phase 1) Implementation Plan
Note: The current project (current phase) only focuses on Phase 1.
The implementation Plan for Phase 1 (current Phase) is for the project to be divided and
implemented under four separate Construction Contracts namely:

Contract 1: The gravity sewer on the northern side of the Mtata River. This pipeline
stretches from the pump station back to the pipe bridge at Police Bend 2 and
includes the connection from the Wellington Prison as well as the link between
pump station “B” and the new pump station at the STW.

Contract 2: The civil work to construct the pump station plus the short rising main
to the treatment works. In addition one pipe bridge across the Mtata River will also
be constructed under this contract.

Contract 3: The mechanical and electrical work associated with the above pump
station.
22
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE

SEPTEMBER 2014
Contract 4: The gravity sewer from the pipe bridge back to the existing Pump
Station “F” in Fort Gale North.
The project will serve the northern suburbs of the town of Mthatha. Details of the specific
suburbs/areas and affected population are provided in Annexure B.
Figure 3: Layout of Contracts for Phase 1
Phase 1 Design
For the design of the sewers the flows have been calculated using the Harmon formula.
The pipes were sized to flow at 60% full at peak dry weather flow and at a minimum
velocity of 0,8 m/s at average dry weather flow. A Peak Flow Factor of 2.14 has been
taken.
All manholes will be constructed of precast concrete rings with a concrete cover to
minimize theft and vandalism. Generally manholes will not be further than 90 m apart to
facilitate unblocking.
Each individual infrastructure component is further discussed below:
A) Police Bend Sewer
The sewer line below Fort Gale has been designed to accommodate the future flows
emanating from Mthatha West and the institutions beyond including Efata, Bedford
Hospital, Cicira Training College and the Nelson Mandela Hospital.
The sewer will ultimately flow 60% full at peak dry weather flow. This section of the
pipeline has been sized at 1200 mm diameter with a dolomitic sacrificial layer.
A flushing tank will be constructed near the existing pump sump at Pump Station “F” (Fort
Gale) and will be used until such time as Mthatha West and the institutions beyond are
connected up. At the initial stage the off peak flows will be too low to maintain a constant
self-cleansing velocity. The flushing tank will discharge 150 kℓ of water into the system at
a rate of 800 ℓ/s twice daily at peak flow times. This will provide a “slug” of water to pick up
any solids that may have settled out in the pipe.
23
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
Provision will also be made for the construction of a silt trap at the end of Police Bend.
This will allow heavy particles to be caught and removed prior to entering the pipeline
below North Crest. The reason for this is that it is anticipated that during the early stages
of connecting up Mthatha West, substantial volumes of heavy solids will enter the system
and this will reduce the amount of these solids reaching the pump station.
It must be emphasized that routine cleaning of the Silt Trap by the water services provider
will be essential for the effective operation of the system.
Pump station “F” and Police Bend Pump Station will be eliminated on completion.
B) Prison Collector
This pipeline is designed as a 450 mm diameter sewer and will be connected to the stub
previously allowed at the prison pump station. The incoming pipeline from North Crest
Pump Station No 1 will be diverted to connect into the Prison Collector. This will eliminate
both pump stations. This pipeline connects up to the main collector at the point where the
Police Bend Sewer crosses the Mtata River.
C) Norwood Collector
This pipeline is a 1200 mm diameter and is designed to flow 60% full at peak dry weather
flow with a minimum velocity of 0,8 m/s at average dry weather flow.
The pipeline along this section will be concrete with a dolomitic sacrificial layer. The line
will be laid at a level below the 50-year flood line and at the position where it crosses the
Mtata River before the pump station will be below river bed level. The sacrificial layer has
been allowed for to prevent sulphate attack to the soffit of the pipeline. By the time the
sewage from Mthatha West reaches the Norwood Collector it will be in excess of 5 hrs
old.
Allowance has been made for crushed stone bedding where the pipeline is subjected to a
high water table.
The concrete pipes were selected to prevent flotation during flood conditions. At locations
were the cover is less than 1 m the backfill material will be stabilised to provide protection
against erosion.
Allowance has also been made to intercept the North Crest and Durban Road interceptors
thus relieving the overloading on these systems.
The collector will eliminate the North Crest Pump Station No 2 and the four pump stations
in Norwood.
D) Pump Station “B” connection
Pump Station B will be de-commissioned and the incoming pipe will be corrected up to
Pump Station “W”. The Pipeline is an 800 mm diameter and is designed to flow 60% full
at peak dry weather flow with a minimum velocity of 0.8 m/s at average dry weather flow.
The Pipeline along this section will be concrete with a dolomitic sacrificial layer.
E) Hillcrest Pump Station Pipeline
Hillcrest Pump Station will be de-commissioned and the incoming pipe will be connected
to the Norwood interceptor by a 200 mm diameter PVC pipeline prior to crossing the
Mtata line.
The pipeline is a 200 mm diameter and is designed to flow 40% full at peak dry weather
flow with a minimum velocity of 0.8 m/s at average dry weather flow.
24
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
F) Pump Station “W” and Rising Main
This Pump Station will be located on the South bank of the Mtata River above the 100year flood level at the western boundary of the Mthatha Waste Water Treatment Works.
The incoming pipeline will be constructed below bed level of the Mtata River.
The Pump Station will be approximately 16 m deep from natural ground level. Much of the
excavation will be in sand stone, which will require blasting.
The Pump Station will be provided with two mechanical screens) with 40 mm bar spacing
to remove the larger items such as rags etc. An emergency, overflow screen will also be
provided, which will be a manual, hand-rake screen.
The Pump Station will be designed as a wet well dry well configuration. A total of 4 pumps
(3 duty, 1 standby) will be installed and will operate on a rotational system. The pumps
will be equipped with fixed speed motors.
Once the sump fills to a predetermined level the first pump will switch on. Should the flow
exceed the capacity of first pump, the liquid level will rise and the second pump will
activate at a higher predetermined level. This will be repeated for the third pump should
the flow be more than the two pumps can cope with. The combined capacity of three
pumps pumping at full capacity will be 1100 ℓ/s. The fourth pump will be on standby.
Once the sump level is reduced the pumps will switch off one at a time and then on the
following cycle the duty pumps will be rotated, thus all pumps will operate for an equal
period over their life span.
The pumped flows will be metered and recorded at the operator’s office. A mimic control
panel will also be provided to allow the operator to monitor which pumps are running and
also to be alerted if there is a problem. An alarm system would also be provided to warn
of any pump failure.
In the event of a power failure the standby generators would come on-line and take up the
load.
The rising main will be 900 mm diameter HDPE and the maximum velocity in the line
would be 1.7 m/s. The pipeline will discharge into the distribution chamber at the head of
the inlet works at the proposed new Waste Water Treatment Works.
G) Pipe Bridge over Mtata River
The pipe bridge over the Mtata River has been designed as a reinforced concrete
structure as this has been calculated to be the most practical and economic solution. The
bridge is designed to carry the Police bend sewer above the 1:50 year flood line. It was
not possible to cross at the 1:00 year flood level as the entire pipeline upstream of this
point would be too high to connect up Fort Gale etc.
Provision has also been made for the bridge to carry pedestrian traffic from North Crest to
Police Bend. This will minimize the risks of persons being washed away during flood
conditions.
H) Standby Generator
A standby generator will be installed to provide sufficient power for 3 duty pumps at times
of power failure.
2.4
Start Date - Duration of the Programme
The following are the key dates:
25
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE

SEPTEMBER 2014
The programme commenced in November 2011 when ORTDM appointed UWP
Consulting (UWP) and Ninham Shand to “design and implement” the Phase 1B
Upgrade of the Mthatha WWTW.
In October 2012, ORTDM appointed UWP and Aurecon SA, to “design and
implement” the additional sewage conveyance projects necessary to meet the
short-to medium-term objectives of the KSD PI in Mthatha. Aurecon was
appointed for the Bulk Outfall Sewer and Pump Station project.
All appointments (consults and contractors) were ceded to AW in November 2012,
when AW was appointed PIA for all Water Services Projects to be implemented as
part of the KSD PI in Mthatha.


Refer to the AW Implementation Programme for further specific details regarding the
Sanitation Programme. The Contractual dates for the four contracts for Phase 1 are
provided in the tables below. It is estimated that the contracts for Phase 1 will be
completed by the end of January 2016.
Table 1: Norwood Outfall Sewer
Contract No.
AW/2013/14/08

Date Advertised

12 June 2013

Bid Closing Date

04 November 2013

Tender Awarded

23 January 2014

Contract Commencement

14 May 2014
Date

Completion Date

27 January 2016
Notes
2. The contract commenced prior to the official Commencement Date to assist the
Client with funding expenditure.
Table 2: Pump Station and Pipe Bridge
Contract No.
AW 2013/14/09

Date Advertised

11 December 2013

Bid Closing Date

06 February 2014

Tender Awarded

TBA

Contract Commencement Date

TBA

Planned Completion Date

TBA
Notes
2. The Contract was awarded, however, contractual matters must still be finalised in
order to determine the Contract Commencement Date.
Table 3: Pump Station M&E
Contract No.





Date Advertised
Bid Closing Date
Tender Awarded
Contract Commencement Date
Planned Completion Date
AW 2013/14/10





11 December 2013
06 February 2014
20 June 2014
TBA
TBA
26
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
Table 4: Police Bend Outfall Sewer
Contract No.
SEPTEMBER 2014
AW 2013/14/11

Date Advertised

12 June 2013

Bid Closing Date

04 November 2013

Tender Awarded

22 January 2014

Contract Commencement Date 
14 May 2014

Planned Completion Date

09 November 2015
Notes
1. The contract commenced prior to the official Commencement Date to assist the
Client with funding expenditure.
2.5 Funding Previously Allocated to the Programme
The details of funding previously allocated to the Sanitation Programme are presented in
Table 5 and 6:
Table 5: Project Budget (NOS)
CONSTRUCTION COSTS
R288 712 192
Notes
 All values include VAT
PROFESSIONAL FEES
TOTAL BUDGET
R29 282 602
R 317 994 794
Table 6: Expenditure to date
Total to Date
2012/13
R 27 257 854
R0
2013/14
R 14 232 596
2014/15*
R 13 025 258
Notes
 *Spent to date in 2014/15 year
 All values include VAT
3
PROGRESS TO DATE
The performance evaluation was conducted on 09 September 2014 by a team consisting
out of the following people (for the sanitation component):








3.1
JH Kotze
Aurecon
PL Rust
Aurecon
A Gidana
DWS RBIG
M Vonco
DWS RBIG
T Dlulane
DWS RBIG
M Hlwele
Amatola Water
C Kumbula
OR Tambo
A representative from the municipality should also be present
Implementation of the approved business plan
The current project implementation is still in line with the approved business plan. The
following progress was recorded:
27
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014

Environmental Approvals and Compliance – A positive Environmental
Authorization (EA) was granted by DEDEAT on the 30 of January 2014 and
thereafter a notification of the EA was published in the Daily Dispatch and no
objections from the public were received. Amendments are being made according
to DWS requirements on WUL application.

On 21 February 2014 a notification from DWS was obtained that the appeal period
has been concluded and no objections to the construction of the Northern Outfall
Sewer received, thus construction can commence. The budgets for the EIA work
will have to be revised 9additional funding required).

Environmental Audits (ECO) – Aurecon is acting as the ECO on this project, with
details of the staff to be involved to be sent through separately. The ECO is
currently liaising with the Pipeline Contractor’s w.r.t their Method Statements. A
full-time ESO was appointed to attend to issues on site.

OH&S (Spec's, Plan Approval & Monthly Audits) – New ground Projects are the
H&S Agent on all four contracts. Both Pipeline Contractors’ H&S Plans have been
approved and their first audits took place on 14/15 July 2014.

Community & Social Facilitation (ISD) - One Project Steering Committee was
established for both contractors. The Social facilitator coordinated the appointment
of two Community Liaison Officers (CLOs) for the project. Mr Mkuzo was
appointed for Icon contract and Mr Bodlani for Mpumalanga contract. The two
CLOs and the Project Steering Committee were trained on their roles and
responsibilities on 27 and 28 March 2014. As per the directive issued by the AW,
and with effect as of 01 July 2014, the CLOs will be paid a monthly wage of R
5000,00/month and a cell phone allowance of R300,00/month.

The current planning is for the four contracts to be completed at the same time so
that beneficial use of the scheme will be achieved simultaneously. The following
Contracts had been awarded and construction had already commenced:
1.
2.
AW2013/14/08: Pipeline 1 – Norwood Outfall Sewer
AW2013/14/11: Pipeline 2 – Police Bend Outfall Sewer
The following Contracts had been awarded:
1.
AW2013/14/10: Pump station Mechanical and Electrical.
document to be signed by Amatola Water.
Contract
The following Contracts must still be awarded:
1.
AW2013/14/09: Pump station and pipe bridge – civil and structures. This
is very critical as it will delay all the other contracts, which will result in
standing time claims.
28
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014
Table 7: Milestones
Name of Organization
compiling/ developing
ORT DM
Planned date for
completion
FS/IRS/Design/EIA
Completed
Implementation
Readiness Study
Preliminary Design
EIA
Aurecon/ORT DM
Completed
Completed
Aurecon/ORT DM
Aurecon
Completed
Completed
Completed
Completed
WUL
Operation
and
Maintenance Plan
Financial
Funding
Plan
Design
Aurecon
Aurecon
Completed
Completed
Completed
Completed
ORT DM/Amatola Water
Completed
Completed
Aurecon/Amatola Water
Completed
Completed
Product
Feasibility Study
Date
FS/IRS/Design/EIA
approved
Completed
Contract details are summarized in Annexure C.
3.2
Schedules of work and phasing of the activities
A tracked programme for Phase 1 of the Scheme as at 29 August 2014 is shown in
Annexure D:
3.3
Risks taken and management thereof
As the Scheme comprises new infrastructure, no risks other than those normally
encountered on a project of this size and nature have been taken.
3.4
Capacities dedicated to the programme
The capacities dedicated to the programme are as follows:








3.5

Water Services Authority – OR Tambo District Municipality.
Water Services Provider – OR Tambo District Municipality.
Funding – DWS – Regional Bulk Infrastructure Grant (RBIG) and OR Tambo
District Municipality (co-funding).
Regulator – DWS.
Overall Programme and Project Management – Amatola Water as Implementing
Agent for DWS and OR Tambo DM.
Specialized professional services, financial management and administrative
support – Amatola Water.
Design, contract administration and construction monitoring – Aurecon.
Construction work – various contracting companies awarded contracts by Amatola
Water.
Key challenges within the project
Key risk areas include the following:

The award of Contract AW2013/14/09 (Pump Station and Pipe Bridge) is still
outstanding. The award of this contract is critical to the successful completion of
the project.
29
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
SEPTEMBER 2014

Relocation of informal settlements in servitude – Land acquisition for relocation
site is closely handled by KSDLM and waiting approval. RAP approvals waited
from KSD LM and ORTDM. Upon approval of the RAP then the relevant
Contractor will be work shopped on the implementation of the RAP. The latest
RTT meeting was held in August 2014. The process for the temporary re-location
of the 44 informal households is scheduled to commence in October 2014. The
most recent RTT progress report is attached as Annexure A. This matter is now
very critical and needs to be resolved urgently.

Operation and maintenance arrangements still to be finalised.
4
PROJECT RESULTS AND BENEFICIARIES
4.1
Outcomes and outputs
Currently the expected outcomes and outputs are on track for the phase under
construction. Planning for further phases has not yet commenced.
4.2
Beneficiaries and project results
The purpose of the project is to provide the city of Mthatha with a functional waterborne
sewerage system, able to accommodate the short- to medium-term growth needs of
Mthatha. Hence all Mthatha residents and visitors, as well as downstream water users,
will benefit from these projects.
The projects will also generate both temporary and permanent employment opportunities
for local community. Refer to Annexure B.
4.3
Jobs Created
Job creation details are summarized in Annexure D.
5
CONCLUSION / LESSONS LEARNED
5.1
Main successes and failures of the project to date
The major concern identified during the implementation of the project is the lack of proper
servitudes for bulk infrastructure. This, together with the current invasion of land by
informal settlements may negatively impact on future infrastructure developments. It is
recommended that future phases be planned and designed, and servitudes be declared
as soon as possible to restrict future formal developments.
5.2
Ownership and sustainability of infrastructure works

The success or failure of the project in the medium- to long-term is likely to
depend mainly on institutional and socio-political factors. It is encouraging to
note that the ORT DM has become more familiar with the details of the project
during the reporting period. There is, however, still a need for the various roleplayers to have a clearer understanding of their respective roles and
responsibilities during the implementation stage of the project, as well as into the
operational stage.
30
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
6
SEPTEMBER 2014

Land-, property- and compensation-related matters remain largely
unresolved. This matter is being addressed via the establishment of a relocation
committee.

Property- and land-related matters require the active participation and involvement
of the Department of Rural Development and Land Reform from the beginning of
the project.
RECOMMENDATIONS



Contract AW2013/14/09 (Pump Station and Pipe Bridge) to be awarded as soon
as possible.
The relocation of informal settlements along the pipe route should be fast-tracked.
It is recommended that future phases be planned and designed, and servitudes be
declared as soon as possible to restrict future formal developments.
31
PROGRAMME MANAGEMENT: REGIONAL BULK INFRASTRUCTURE
ANNEXURES SECTION B
SEPTEMBER 2014