APPLICATION FORM
Application for a Permit to operate a Solvent Emissions Activity under
the Pollution Prevention and Control (Scotland) Regulations 2012
Please fill in this form if you want to apply for a permit or variation to operate a Solvent Emissions
Activity under the Pollution Prevention and Control (Scotland) Regulations 2012
This is NOT a standalone form and should accompany the following:




If you are applying for a new Part A PPC Permit: Please also complete Part A PPC Form, Parts A, B
and F;
If you are applying for a variation to a PPC Part A Permit: Please also complete Part A PPC Form, A,
C and F;
If you are applying for a new Part B PPC Permit: Please also complete Part B PPC Form, Parts A, B
and E;
If you are applying for a variation to a PPC Part B Permit: Please also complete PPC Part B Form,
Parts A, C and E;
Your application will only be accepted when all relevant forms detailed above are submitted
together
PLEASE NOTE - THIS FORM SHOULD NOT BE USED BY DRY CLEANERS. A SEPARATE
APPLICATION FORM FOR THE DRY CLEANING SECTOR AFFECTED BY THE POLLUTION
PREVENTION AND CONTROL (SCOTLAND) REGULATIONS 2012 MUST BE USED
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SER 1: Application for Solvent Emission Activities under The PPC (Scotland) Regulations 2012
FOR SEPA
USE ONLY
DATE
RECEIVED
NAME OF OPERATOR
APPLICATION REFERENCE
APPLICATION FOR SOLVENT
EMISSION ACTIVITIES UNDER PPC
(SCOTLAND) REGULATIONS 2012
INTRODUCTION TO PPC 2012
Purpose of this form
Use this form to make an application for a permit or variation
under the Pollution Prevention and Control (Scotland)
Regulations 2012 (PPC 2012) to operate a Solvent
Emissions Activity (SEA). If PPC 2012 applies, you must
have due regard to the requirements it imposes and how
they affect your operations. The information provided in this
form will be used to determine your application and to set
appropriate controls on your operation.
What are the Solvent Emission Activities?
PPC 2012 transposes into Scottish legislation Council
Directive 2010/75/EU (Industrial Emissions Directive (IED))
on the limitations of emissions of volatile organic compounds
due to the use of organic solvents in certain activities and
installations. The purpose of the IED is to reduce emissions
of volatile organic compounds (VOCs) to the environment
from specified industrial processes.
VOCs are volatile organic compounds, the name given to
non-methane organic compounds which evaporate easily
and contribute to pollution mainly through the production of
secondary pollutants such as ozone.
Implementation of IED into Scottish legislation took place on
7th January 2013 with the introduction of the PPC 2012 which
supercedes the Pollution Prevention and Control (Scotland)
Regulations 2000.
Does PPC 2012 apply to you?
A site will be affected by PPC 2012, if it carries out a solvent
emissions activity listed in Schedule 2 of PPC 2012 and its
annual solvent consumption is above the solvent threshold
for that activity, as listed in Schedule 2 of the PPC 2012.
When to use this form
Please use this form if you are making an application to the
Scottish Environment Protection Agency (SEPA) in respect
of a solvent emissions activity falling within the scope of PPC
2012.
Why SEPA requires this information
The information provided in these forms will be used to
determine your application for a PPC permit. It is therefore in
your interest to ensure that you answer each question as
fully as possible.
Before you start to fill in this form
There is no separate guidance document associated with this
application form. Relevant guidance for each section has
been included within the Appendix to this form.
Completion of the form
All relevant sections of the form must be completed.
Incomplete forms may result in the delay of the determination
process or the application being returned to you. This form
should be signed and sent as a hard copy with any other
relevant forms or documents.
Guidance on reduction schemes and other relevant issues is
provided in Process Guidance Notes for your sector,
available from available from:
http://www.defra.gov.uk/industrial-emissions/lasregulations/guidance/
Additional information
Any additional documents you may want to submit as part of
this application need to be identified in the application form
with a document reference number.
They must be clearly marked, also stating the:
- Date of the application;
- Operator's name;
- Name of the installation;
- Authorisation number.
If you need help and advice
Do not hesitate to contact your local SEPA office if you need
any advice on how to set out the information required.
This form has been designed help ensure that certain
operational details necessary to determine any application
relating to a solvents installation are provided to SEPA and
should be completed in addition to the relevant standard
PPC application forms. This form should be used if you
undertake or propose to undertake a solvent emissions
activity. The front of this form provides guidance on what
additional forms are required to be completed.
PLEASE NOTE - you must indicate on your PPC
application form that your have completed this form.
Further details on PPC 2012 can be found at the SEPA web
site:
http://www.sepa.org.uk/air/process_industry_regulation/pollut
ion_prevention__control.aspx
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A1 ABOUT YOUR APPLICATION
A1.1
Please indicate the type of application you are making. If an application for variation please also state the
authorisation / permit reference number.
Please tick the box that applies.
Application is for a PPC permit
Application for variation to an existing PPC permit
Permit Reference Number (where applicable)
A1.2
What is the name of the installation and the site on which it is located?
If you already hold any permit from the Scottish Environment Protection Agency (SEPA) please use name of the
installation / site stated in the permit.
Installation name
Site name
A1.3
What is the address / location of the site of the installation?
Address
Postcode
Ordnance Survey national grid reference for the site (10 characters, for example SJ 1234 5678). Note that the grid reference
must relate to the site main entrance.
A1.4
Site plans & maps
Please provide suitable:

Maps or plans showing the location of the site of the installation; and

Maps or plans showing the location and of the solvent emissions activity(s) within the installation,
including:
1. The layout of the solvent emission activities within the installation;
2. The position of any VOC abatement at the installation;
3. The location of drains within the installation and in the immediate area of the installation (that could be
affected as a result of any VOC release);
4. The location of any discharge point of waste gases to atmosphere (please reference each emission point
e.g. EP1, EP2, etc.). Please specify emission points where solvents classified with hazard statements are
emitted.
Document reference number(s)
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A2 ABOUT YOUR ACTIVITIES
A2.1
Solvent Emissions Activities and directly associated activities
Please complete the tables below with details of the proposed solvent emission activities that are to be carried out
at the site. Under ‘solvent emission activity’ please identify all activities as listed in Part 1 of Schedule 2 to the
PPC 2012.
Note: ‘Solvent consumption’ is the total input of organic solvents, less any VOCs that are recovered for reuse. All directly
associated activities should be listed, along with the associated annual solvent consumption of each activity (see Appendix 1 for
definition of DAA).
Table 1
Solvent Emission Activity 1
Annual solvent
consumption of
activity
(tonnes/year)*
Solvent
emission
activity (SEA)
Directly
associated
activities (DAAs)
Total consumption of solvent emission activity 1
(SEA + DAAs)
Table 2
Solvent Emission Activity 2
Annual solvent
consumption of
activity
(tonnes/year)*
Solvent
emission
activity (SEA)
Directly
associated
activities (DAAs)
Total consumption of solvent emission activity 2
(SEA + DAAs)
*If you do not know your actual annual solvent consumption, please use an average figure.
Please attach extra sheets if required, clearly identified using a document reference number.
Document reference number(s)
A2.1.1
In order to identify the total solvent consumption of your installation, please calculate the total annual
solvent consumption of all of your solvent emissions activities in the box below.
Total annual solvent consumption
(tonnes/ year)*
* Total consumption = (total in Table 1) + (total in
Table 2)
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A2.2
About your Solvent Emissions Activity installation
If you are applying for a new PPC permit
Please go to A2.2.1
If you are applying for a variation (including substantial change)
Please go to A2.2.2
A2.2.1
Applications for a new PPC permit
The date on which the solvent emissions activity installation started or is to begin operating should be listed. If
different parts of the installation were, or are, to be brought into operation at different times, details of each
should be listed with the corresponding date of operation.
Table 3
SED activity 1
Solvent emissions activity (SEA)
Date
Directly associated
activities (DAAs)
Date
Table 4
SED activity 2
Solvent emissions activity (SEA)
Date
Directly associated
activities (DAAs)
Date
Please attach extra sheets if required clearly identified using a document reference number.
Document reference number
A2.2.2
Application for variation including substantial change
Please provide details of any proposed changes to your Solvent Emissions Activities or operations that
constitute a variation or substantial change (Please see Appendix 1 for guidance on variations).
Table 5
Details of proposed change(s)
Nature of proposed change
Projected change in
nominal capacity*
Projected % change
in VOC emissions
Date of
proposed
change
* Nominal capacity means the maximum mass input of organic solvents by an installation averaged over one day if the installation is
operated under conditions of normal operation at its design output. This is the maximum capacity over one day, with due allowance
for maintenance and start-up and shutdown. Day is a 24 hour period and nominal capacity would be on the basis that production
takes place over the whole 24 hour period.
Please attach extra sheets if required clearly identified using a document reference number.
Document reference number
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A2.3
VOC abatement
Please provide details of the date of installation and nature of any VOC abatement equipment that was, or is
proposed to be, brought into operation at the solvents installation.
If different pieces of abatement equipment were, or are proposed to be, brought into operation at different times, details of each should be
listed with the corresponding date of operation.
Table 6
Name
VOC abatement equipment
Description
Date installed
Location
reference on
map
Please attach extra sheets if required clearly identified using a document reference number.
Document reference number for additional information
A3 HAZARD STATEMENTS
A3.1
Please identify substances or preparations used, or proposed for use, in the SEA installation that are
labelled with the following hazard statements. The individual hazard statement of each substance or
preparation should be listed.
o
o
o
o
o
o
o
H340 – may cause genetic defect
H350 – may cause cancer
H350i – may cause cancer by inhalation
H360D – may damage the unborn child
H360F – may damage fertility
H341 – suspected of causing genetic defects
H351 – suspected of causing cancer
Note: This only applies where the assignment of one of these hazard statements to the substance / preparation is due to its VOC
content and not a non-voc component, e.g. lead, chromate.
Table 7
Hazard statement solvent(s)
Name of substance/preparation
& hazard statement(s)
(please supply MSDS for each substance
named)
Annual consumption of
hazard statement substance
(tonnes/year)
Date began or
intend to begin
using hazard
statement
substance
(Please refer to Appendix 1, AP3 for guidance on hazard statements and MSDS)
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A3.2
Please provide an assessment of substitution for any substances or preparations identified in A3.1,
excluding substances with hazard statement H341 & H351. Please refer to AP3 for more detailed guidance on
substitution.
Table 8
Substitution Programme
Solvent name & hazard
Proposed
statement(s)
substitution date
Substitute substance name
Description of programme / action
Document reference number
Please attach extra sheets if required clearly identified using a document reference number.
Document reference number for additional information
A3.2.1
Explanation if NOT intending to implement a substitution programme
Please attach a full explanation to demonstrate why any substance identified in A3.1 cannot be substituted.
Factors to be considered may include the potential effects on human health and the environment, fitness for use,
and the costs and benefits associated with using alternatives.
Document reference number
A3.3
Please identify any part of the solvents Installation where there may be a discharge of a halogenated VOC
which;
1. is assigned the hazard statement H341 and/or H351, and
2. where the mass emission of the H341 or H351 compound is greater than, or equal to, 100g/h.
(See guidance note AP3.3 for how to calculate the mass emission of the H341/H351 compound)
Please contact SEPA if you require further advice.
Document reference number
A3.3.1 Where applicable please explain how the emission limit value of 20mg/m3 specified in Part 4 of
Annex VII of the Industrial Emissions Directive will be complied with at the discharge point of
waste gases to atmosphere.
Document reference number
A4 VOC CONTROL METHODS
A4.1
Please identify which of the following VOC control methods * you propose to use at the solvent emissions
activity installation.
Table 9
VOC control methods
VOC control methods
a) Meet an emission limit value (ELV) for VOCs in waste gases
(measured in mg/CNm3) and a fugitive ELV (measured as %
of solvent use)
b) Meet a total emission limit value for VOCs (e.g. solvent
emissions per unit product)
c) Implement a solvent reduction scheme to reduce VOCs
emissions
*
Please tick
Please go to
A6
Please go to
A6
Please go to
A5 and A6
Not all of these options will be applicable to each SED activity (see notes AP4 Appendix 1).
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A5 SOLVENT REDUCTION SCHEME
A5.1
If you intend to comply by implementing a solvent reduction scheme (Table 9, option c), please give details
in the box below of the proposed scheme and how compliance will be achieved including dates, etc.
Further information on the reduction scheme can be found in the relevant Technical Guidance or Process Guidance Note for your solvent
emissions activity.
Document reference number
A6 DEMONSTRATING COMPLIANCE
A6.1
Please provide a summary of how the installation is designed, equipped and will be operated in a manner
which ensures compliance with PPC 2012. We need this information to determine whether the way you
operate the installation will meet all the requirements of PPC 2012.
You should:
•
demonstrate that your installation is designed, equipped and will be operated in a manner
which will ensure compliance with PPC 2012; and
•
provide any other information about the installation which you think is relevant to that issue.
Document reference number
B1 ADDITIONAL INFORMATION
You may attach any information that you consider relevant to your application. Please provide this information in
electronic form wherever possible.
Additional documentation provided should be clearly referenced, and the number provided below.
Document Reference Number(s) (and file name(s) if appropriate).
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B2 SIGNATURES AND DECLARATION
I accept that the Data Protection Notice contained in the associated PPC application forms applies to the
information contained within this form. I have read it and I have brought it to the attention of all persons named
on the form.
Under the Pollution Prevention and Control (Scotland) Regulations 2012 it will be an offence to:

Make a statement which you know to be false or misleading in a material particular;

Recklessly make a statement, which you know to be false or misleading in a material
particular, for the purpose of obtaining a permit for yourself or any other person.
Declaration
I/ we certify that the information in this application is correct. I/ we apply for a permit in respect of the particulars
described in this application (including supporting documentation I/ we have supplied).
Signature(s) of applicant(s):
Please note that each individual applicant must sign the declaration himself or herself, even if an agent is
acting on their behalf.
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APPENDIX 1: GUIDANCE NOTES FOR SOLVENT EMISSIONS ACTIVITIES
AP2 ABOUT YOUR ACTIVITIES
The requirements of the Pollution Prevention and Control (Scotland) Regulations 2012 apply to the ‘solvents installation’ rather
than to the ‘site’. The solvents installation is defined in the Pollution Prevention and Control (Scotland) Regulations 2012,
Regulation 12(1) as;
“an installation where an activity listed in the table in Part 1 of Schedule 2 is operated above the solvent consumption
threshold for that activity.”
Directly associated activity in relation to a solvent emission activity is defined in the Pollution Prevention and Control
(Scotland) Regulations 2012, Regulation 2(1) as;
“any directly associated activity which has a technical connection with the solvent emission activity carried out on the same
site and which could have an effect on any discharge of volatile organic compounds into the environment”.
In order to determine what constitutes the solvents installation you must therefore identify what solvent emission activity is
undertaken and any relevant directly associated activities. If you carry out more than one Solvent emissions Activity, you
must identify each Solvent emission activity and its directly associated activities separately.
AP2.2.2 Application for variation including substantial change
PPC 2012 defines substantial change in operation as;
”a change in operation which SEPA considers may have a significant negative effect on human health or the environment, or
which in itself constitutes the carrying out of an activity described in Part 1 of Schedules 1 or 2 that exceeds any threshold
capacity specified in those Schedules, and includes the(a)
Carrying out of solvent emissions activity(i)
(ii)
at a small solvents installation, where there is a change of the nominal capacity leading to an
increase in emissions of volatile organic compounds of more than 25 percent,
at any other solvents installation, where a change of the nominal capacity leads to an increase in
emissions of volatile organic compounds of more than 10 percent…”
AP3 HAZARD STATEMENTS
Hazard statement substances are defined in PPC 2012, Schedule 2 as:
in relation to a solvent emissions activity (other than dry cleaning) a substance which, is classified as a carcinogen, mutagen
or toxic to reproduction under Regulation (EC) No. 1272/2008, and in the case where the contents include a –
(i) volatile organic compound, is assigned or needs to carry the hazard statements H340, H350, H350i, H360D and H360F or,
(ii) halogenated volatile organic compounds, is assigned or needs to carry the hazard statements H341 and H351.”
NOTE: You should be aware that such substances may be regulated under the Chemicals (Hazard Information and
Packaging for Supply) Regulations 1994 (as amended) (the CHIP Regulations), which require that material safety data
sheets (MSDS) are available for risk phrase substances. The MSDS should provide information needed to complete
this section. The Control of Substances Hazardous to Health (COSHH) Regulations may also apply.
AP3.2
An assessment of substitution for any substances or preparations identified in A2.1, excluding substances
with hazard statement H341 or H351.
The purpose of this assessment shall be to examine the opportunities for the replacement of the substances or preparations
assigned H340, H350, H350i, H360D and H360F, as far as possible and within the shortest possible time, by less harmful
substances and preparations. Where the applicant considers that replacement of any of the substances or preparations is not
possible, the assessment shall include a reasoned argument, including technical and/or economic reasons, for the continued
use of such substances or preparations.
The assessment should detail how each hazard statement substance or preparation will be replaced and within what
timescale. Full justification for all findings/proposals must be provided as part of the assessment. In particular, where you
consider that substitution of any such substance or preparation is not possible, a technical and economic justification should
be provided.
AP3.3
Please identify any part of the solvent emission Installation where there may be a discharge of a halogenated
VOC which:


is assigned the risk phrase H341 or H351; and
where the mass emission of the H341 or H351 compound causing the labelling is greater than, or equal to,
100g/h.
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Mass emission can be produced by:
a) using a mass balance calculation,
b) carrying out testing and flow measurement of the process emissions. This may require speciation of the risk
phrase component
Details of the method used and, in the case of b), process-operating conditions should be provided. Please contact SEPA if
you require further advice.
AP4 VOC CONTROL METHODS
VOC Controls are required for ALL solvent emission Installations. There are three VOC control methods that are specified in
PPC 2012, namely;
a)
b)
c)
Meet an emission limit value (ELV) for VOCs in waste gases (measured in mgC/Nm3) and a fugitive ELV
(measured as % of solvent use); or
Meet a total emission limit value for VOCs (e.g. solvent emissions per unit product); or
Implement a solvent reduction scheme to reduce VOCs emissions.
Not all of these options will be applicable to each solvent emissions activity. However, the relevant Technical Guidance or
Process Guidance Note for your installation will detail which option(s) apply to you and how compliance is achieved. SEPA will
set relevant permit conditions and VOC limits for your installation based on the control method that you select.
B2 DATA PROTECTION NOTICE
The information you give will be used by the Scottish Environment Protection Agency to process your application. It will be
placed on the relevant public register(s), and used to monitor compliance with licence/permit conditions, or to process renewal
applications. We may also use and/or disclose any of the information you give us in order to:
• Offer/provide you with our literature/services relating to environmental matters;
• Consult with the public, public bodies and other organisations (for example Health and Safety
Executive, local authorities, emergency services, Food Standards Agency);
• Carry out statistical analysis, research and development on environmental issues;
• Provide public register information to enquirers;
• Investigate possible breaches of environmental law and take any resulting action;
• Prevent breaches of environmental law;
• Access customer service satisfaction and improve our service.
We may pass on the information to agents/representatives who we ask to do any of these things on our behalf.
Individuals have a right to see the information we hold about them. We will correct if it is inaccurate.
Please contact SEPA if you require further advice
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