Capital Works Management Framework compliance checklist
Objective: To assist departments in meeting the requirements of the Capital Works Management Framework
This checklist will assist departments to self-assess their compliance with the Capital Works Management Framework
(CWMF) and can help departments to develop improvement strategies for meeting the requirements.
Departments can adopt this checklist as is, or amend it to suit their individual circumstances, subject to all
applicable requirements being covered. Records which support assessments should be retained to allow for any
future audit.
Details of non-compliance should be recorded and an action plan developed by the agency to address areas of non
compliance. The action plan should include a list of remedial actions with the officer responsible and the
timeframe for implementation of each action.
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
Comments
Further information
1.0 Project initiation
1.1 The project has been initiated to support the planning for
The link between business strategy and the
service delivery strategies to match the outcomes required by
need for the project should be clearly
Government with the current and projected needs of the
identified and substantiated in accordance
community. The project has been initiated in accordance with
with the Financial Management Framework, the
relevant Government policy (CWMF section 3.0).
Project Assurance Framework and the
associated Value for Money Framework.
2.0 Project development
2.1 The project has been developed based on a systematic
Further information is available in the CWMF
evaluation of options (at project feasibility and business case
guideline Business Case Development
stages) in accordance with relevant Government policy (CWMF
more recently published Project Assurance
section 4.0).
Framework
and the
guidance document Business case
development.
2.1.1 The project feasibility stage, involving the comparative
Also refer to the CWMF guideline Project
evaluation of the ‘build’ and ‘non-build’ scenarios relating to
Evaluation: Project Feasibility Analysis and
the project, clearly confirm the need for the building project
Business Case Development.
(CWMF section 4.1.1through the production of a business case).
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
Comments
Further information
2.2 Program formulation
2.2.1 The project has been included in the capital acquisition
Note the date of the most recent assessment,
plans as part of the program formulation stage. Agency program
or planned future assessment.
formulation procedures identify a clear requirement for
consultation with the Department of Public Works (DPW) to
identify the program alignment with the Government strategy for
the centralised workload smoothing and program management for
medium and lower value projects (CWMF section 4.2, Policy
requirement 1).
2.2.2 Agency program formulation procedures identify a clear
Note the date of the most recent assessment,
requirement for consultation with DPW regarding the proposed
or planned future assessment.
project estimates, escalation, cash flows and urgency for each
project (as per details provided in Attachment 4 of the CWMF
policy document).
Also refer to CWMF policy advice notes:
Estimate Categories and Confidence Levels
and Programming and Cash Flow Considerations
Consultation must also take place with DPW during the project
when Budgeting for Government Building
definition stage of the capital works management process (CWMF
Projects.
section. 4.2, Policy requirement 2).
2.2.3 The department ensures that project records for all
Note the date of the most recent assessment,
building projects with total allocations exceeding $250,000 are
or planned future assessment.
created and maintained in the Prequalification (PQC) System
(CWMF section 4.2, Policy requirement 3).
Project records should include, apart from
project budget and location details, details
of planned tender call, contract award and
practical completion dates.
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
2.2.4 Capital works program: Notification to suppliers
DPW prepares, on behalf of all departments, the online document,
Comments
Further information
Also refer to the CWMF policy advice note
Contract Cost Estimates
Queensland Government Building Projects: Industry Guide and an
All open tenders are published on the
associated online project search facility.
Queensland Government Chief Procurement
Office website (eTender) and project
management procedures address compliance
with trade agreements’ requirements (refer
to the State Procurement Policy)
3.0 Project implementation
3.1 An effective project procurement strategy involving the use
Also refer to the CWMF guideline,
of standard contract developed by DPW. Alterations to standard
Procurement Strategy and Contract Selection.
contracts should not occur without prior consultation and
agreement with DPW’s Contract Services unit (CWMF section 5.1.2,
Policy requirement 4).
Note the date of the most recent assessment,
or planned future assessment.
3.2 Selection of contracts for all High Risk/Significant (HRS)
High Risk/Significant (HRS) building
projects has been undertaken in consultation and agreement with
projects are those where failure to achieve
DPW (CWMF section 5.1.2, Policy requirement 5).
project objectives would critically affect
the delivery of services to the community or
impact on aspects of industry development
(for a full definition, see Attachment 5 of
the CWMF policy document).
Note the date of the most recent assessment,
or planned future assessment.
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
Comments
Further information
3.3 The Prequalification (PQC) System has been used to engage
Note the date of the most recent assessment,
building consultants and contractors1 based on prescribed risk
or planned future assessment.
and financial thresholds (CWMF section 5.1.3, Policy requirement
6).
3.4
For any commission expected to exceed $100,000, the
requirement for consultation with DPW in preparing a select list
Note the date of the most recent assessment,
or planned future assessment.
of building consultants has been met (CWMF section 5.1.3, Policy
requirement 7).
3.5 The requirement for DPW to prepare the select list of
Note the date of the most recent assessment,
building contractors, where the list is required for a
or planned future assessment.
government building project expected to exceed $250,000, in
consultation with your department has been met (CWMF section
5.1.3, Policy requirement 8).
3.6 For all government building projects exceeding $250,000 in
Note the date of the most recent assessment,
value, a financial capacity assessment of the preferred tenderer
or planned future assessment.
has been undertaken (CWMF section 5.1.3, Policy requirement 9).
3.7 A tender evaluation plan for High Risk/Significant (HRS)
Note the date of the most recent assessment,
projects has been prepared. Consultation has been undertaken
or planned future assessment.
with DPW on the proposed evaluation criteria and weightings to
be used in the selection of contractors and consultants prior to
calling tenders (CWMF section 5.1.3, Policy requirement 10).
Also refer to CWMF guidelines, Contractor
PQC Tendering and Selection Process;
Consultant PQC: Invitation and Selection
The PQC System and/or standard forms of contract issued under the CWMF are only required to be applied to projects where a
Queensland Government department is the Principal. It is not appropriate for other types of entities (including local
governments, universities, government owned corporations, statutory bodies, etc.) to be granted direct access to information
about eligible tenderers from the PQC System.
1
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
Comments
Further information
Process; and CWMF policy advice notes,
Advancing Government Priorities through NonPrice Criteria used for Tender Evaluations
and Construction Tender Evaluation: Best
Value Not Lowest Price.
4.0 Design and construction
4.1 A legislative compliance strategy for each government
Note the date of the most recent assessment,
building project commensurate with the level of risk and cost of
or planned future assessment.
the project has been developed and implemented (CWMF section
5.1.4, Policy requirement 11).
Also refer to the CWMF guideline Building
Regulatory Requirements
4.2 Agency project management processes, consistent with CWMF
Note the date of the most recent assessment,
assessment against building regulations, have been implemented
or planned future assessment.
(CWMF section 5.1.4, Policy requirement 12).
4.3 Consultant and contractor performance reporting during and
Note the date of the most recent assessment,
at the end of the commission or contract, consistent with the
or planned future assessment.
CWMF, have been undertaken (CWMF section 5.1.4, Policy
requirement 13).
4.4 Consultant and contractor financial and management risk
Note the date:
monitoring and reporting to the PQC Registrar (CWMF section

5.1.4, Policy requirement 14)

that any contractual, legal or
administrative action involving a
consultant or contractor came to the
attention of the department
that the PQC Registrar was informed
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
Comments
Further information
4.5. Reporting on workforce management compliance by respective
Reporting applies to the:
administering agencies (CWMF section 5.1.4, Policy requirement


15)

Department of Education and Training
Department of Employment, Economic
Development and Innovation
Department of Justice and AttorneyGeneral
4.6 Reporting any major disputation, litigation and insolvency
to DPW’s Contract Services and Legal Services (CWMF section
5.1.4, Policy requirement 16)
5.0 Handover
5.1 Commissioning and handover processes have been reviewed to
Note the date of the most recent assessment,
ensure their adequacy to facilitate proper management of the
or describe what other process is used to
building (CWMF section 5.1.5, Policy requirement 17).
ensure that:



commissioning is adequately planned
training of maintenance service
providers, where appropriate, is
undertaken
key project documentation is produced,
handed over to the appropriate officer
for recording on a departmental
register, and kept available for access
by the officers responsible for
operating and maintaining the facility.
Also refer to the CWMF guideline Handover:
Guidance for Commissioning and Handover
Associated with Government Building
Projects.
6.0 Project review
6.1 Agency building performance review procedures, consistent
Note the date that the procedures were last
with the CWMF, have been issued (CWMF section 5.2.1, Policy
reviewed.
CWMF requirement
Met?
(and reference to the CWMF policy document)
Yes/No/N/
A
requirement 18).
Comments
Further information
Also refer to the CWMF guideline, Project
Review