Councils, Committees and Taskforces
Membership
Contents
President’s Advisory Group (proposed name change).................................................................................. 3
Councils........................................................................................................................................................ 3
Instructional Council................................................................................................................................. 3
Joint Administrative Council .................................................................................................................... 4
Student Services Council .......................................................................................................................... 4
Committees .................................................................................................................................................. 5
Academic Standards Committee ............................................................................................................... 5
Classified Staff Committee ....................................................................................................................... 5
Diversity and Equity Committee............................................................................................................... 5
International Education Steering Committee ............................................................................................ 6
Institutional Effectiveness Committee ...................................................................................................... 6
Professional Development Committee...................................................................................................... 6
Safety and Health Committee ................................................................................................................... 7
Student Judicial Board .............................................................................................................................. 7
Student Publications Committee (Changed from Board).......................................................................... 7
Taskforces .................................................................................................................................................... 8
Exceptional Faculty Awards Taskforce (changed from Committee) ........................................................ 8
Faculty Sabbatical Leave Taskforce ......................................................................................................... 8
Instructional Calendar Development Taskforce (Changed from Committee) .......................................... 8
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President’s Advisory Group (Formerly College Council)
Member Appointment: 3-Year Term
The President’s Advisory Group is the major college planning and policy recommending body.
The Advisory Group has the following duties: 1) Facilitates the annual operational planning
process by receiving recommendations for policy development and budget allocation from
campus stakeholders; 2) Makes policy and budget recommendations to the Executive Team; 3)
Assesses Institutional Effectiveness, including: the progress of the College’s Strategic Plan, the
Strategic Enrollment Management Plan, the Facilities Master Plan, the Information Technology
Plan and the Accreditation process.
Executive Team Representative
Classified Staff Representative
Classified Union Representative
Faculty Senate Representative
Faculty Union Representative
Administrative/Exempt Representatives (2)
Student Representatives (3)
Institutional Researcher
Member At-Large (1 Faculty)
Member At-Large (1 Classified)
Member At-Large (1 Exempt Staff)
Councils
College policy body that functions as a part of the governance model with committee oversight
responsibility
Instructional Council
In support of the College’s mission of “engage[ing] our community in learning…for life”,
Instructional Council provides oversight and approval of curriculum and policy
recommendations affecting Instruction. The council’s charge is to:
1. Facilitate the development of college programs, degrees and certificates, courses and
educational leaning outcomes.
2. Consider curricular proposals and their impacts on internal and external college
constituencies.
3. Disseminate information on curricular changes to faculty, staff, students and the public.
4. Review information provided from groups reporting to Instructional Council.
5. Collaborate with the Vice President for Instruction, the Institutional Effectiveness
Committee, President’s Advisory Board and others affected by Instructional Council’s
decisions.
6. Educate incoming Instructional Council members on practices and procedures.
7. Assess and evaluate the success of Instructional Council in accomplishing these charges.
Vice President for Instruction
Vice President for Student Services
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Dean of Enrollment Services
Division Deans (5)
Academic Support Services
Applied Technology
Humanities/Communication
Natural and Applied Sciences
Social Sciences/Business
Director of Advising
Faculty (11 Faculty appointed by Deans)
Applied Technology (2)
Humanities/Communication (2)
Natural and Applied Sciences (2)
Social Sciences/Business (2)
Academic Support Services
Instructional Planning and Development (1)
Faculty At-Large (2): Faculty Union President nominates
4. The College President appoints 1 academic and 1
vocational from nominations
Student (1)
Joint Administrative Council
Implements the operation plan with specific focus on communicating and problem-solving
across the major functional areas of the college. The Council focuses on: What is new? How
does the new program/project/activity impact various areas of the college? How do we proceed
with everyone on board? The Joint Administrative Council will also function as a
communication channel for the Institutional Effectiveness Committee, Safety and Health
Committee, Classified Staff Committee and the ctcLink implementation team to the President’s
Advisory Group. The Council will be comprised of the Leadership Team members plus unit
leaders who have functional oversight over major areas at the college and who report directly to
the Leadership Team members. The Council will be chaired by members of the Leadership
Team on a rotating basis.
Members of Leadership Team
Major Unit Leaders who report directly to members of
the Leadership Team
Student Services Council
The Student Services Council provides an informational channel for the Academic Standards
Committee, Diversity and Equity Committee, Student Publications Committee, and the Student
Judicial Board to communicate with the President’s Advisory Group.
Vice President for Student Services
Dean of Enrollment Services
Director of Admissions and Registration
Dean of Student Financial Services
Director of Student Grants
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Dean of Student Life
Director of Recruitment and Testing
Director of Advising
Director of Career Services
Career Services Specialist
Director of Financial Aid Solutions
Director of Athletics
Director of International Student Services
Director of Diversity and Equity
Assistant Director of Diversity and Equity
Instructional Liaison
Committees
An ongoing workgroup with assigned duties and tasks
Academic Standards Committee
The Academic Standards Committee consists of the Vice President for Instruction, Vice
President for Student Services, Dean of Enrollment Services, three faculty members, and a
student. The Academic standards Committee is charged with monitoring the application of the
academic standards policy and the academic progress of the student body as whole and hearing
appeals from individual students regarding the application of the standards policy.
Vice President for Student Services
Vice President for Instruction
Dean of Enrollment Services
Faculty At-Large (3)
Classified Staff Committee (Formerly Classified Steering Committee)
Member Appointment: 2-Year Term
The Classified Staff Council consists of four permanent classified staff members, elected by their
peers, who meets with, consults with, and advises the president on issues of general interest to
the classified staff.
Chief Human Resources Officer
Classified, Planning, Effectiveness, & Operations
Classified, Instruction/HR/CAdv/Hawks
Classified, Student Services
Classified, At-Large
Diversity and Equity Committee
The Diversity and Equity Committee’s central purpose is the promotion of a college environment
that facilitates the delivery of programs and services that support full participation and
achievement on the part of students and employees of all cultural backgrounds. The Committee
advises the Director of Diversity and Equity in the development of institutional policy
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recommendations, programs, services and activities that are responsive to, and supportive of, a
positive multicultural learning environment. Members of the committee volunteer to serve.
Administrative/Exempt Representative
Classified Staff Representative
Faculty Representative
Student Representative
International Education Steering Committee
The International Education Steering Committee consists of administrators, faculty and staff
members who share a commitment to, or a stake in, the college’s international education
mission. Its functions are to develop policy recommendations regarding international education
for the college and to structure, support, and disseminate curricular and co-curricular components
of international education. Its responsibilities include planning and promoting international
courses in the college curriculum, prioritizing the international themes and events, and
supporting relevant staff development and travel programs.
Faculty Representative
Administrative/Exempt Representative
Classified Staff Representative
Student Representative
Institutional Effectiveness Committee
The Purpose of the Institutional Effectiveness Committee is to monitor the college’s
implementation of the Strategic Plan, Core Themes, and Mission Fulfillment. The committee
will:
1. Develop a Core Indicators report to measure progress on the Core Themes and Mission
Fulfillment.
2. Develop and implement program and service level review process.
3. Ensure data and dashboards accurately reflect college operations and student success.
4. Prioritize, undertake, and evaluate projects pertaining to the strategic and operational
plans.
Vice President for Planning, Effectiveness, & Operations
Director of Institutional Research
Faculty: Academic Transfer (2)
Faculty: Vocational (2)
Faculty: Pre-College (1)
Academic Deans (2)
Chief Information Officer
College Advancement, Grant Writer
Professional Development Committee
(Formerly Faculty Summer/Extended Studies Committee)
The Professional Development Committee, appointed by the faculty, establishes policy in
consultation with the faculty and selects recipients for summer and extended study funds under
provisions of the faculty master agreement. Such funds are designated to support faculty
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professional development activities related to their field of competency so they can increase their
competency in a subject matter to which they are assigned or improve competency in assigned
duties that may include new teaching techniques or professional-technical certification
requirements.
Faculty At-Large (4)
Safety and Health Committee
The Safety and Health Committee consists of the Director of Security, three permanent classified
staff members, four faculty members (not more than one from any instructional division), one
student, and one administrative/exempt staff member. In compliance with WAC 296-24-045, the
Safety and Health Committee is responsible for reviewing safety and health inspection reports,
assisting in the correcting of identified unsafe conditions or practices, and developing and
evaluating accident and illness prevention programs. The committee also promotes the general
health and wellness of the college staff by identifying health and wellness needs and developing
workshops, seminars, classes, information dissemination activities, and fitness activities in
response to those needs.
Director of Security
Administrative/Exempt Representative (Minimum 1)
Faculty Representatives (Minimum 4)
Classified Staff Representatives (Minimum 3)
Instruction/HR/CAdv/Hawks
Planning, Effectiveness, & Operations
Student Services
Student Representative (Minimum 1)
Ex Officio
Student Judicial Board
The Student Judicial Board consists of three administrative/exempt staff members (not to include
the Vice President for Student Services), three faculty members, and three students. The Judicial
Board hears and makes recommendations to the president on all disciplinary cases appealed to it
by students or referred to it by the Vice President for Student Services in accordance with the
Code of Student Rights and Responsibilities.
Administrative/Exempt Representatives (3)
Faculty At-Large (3)
Student Representatives (3)
Student Publications Committee (Formerly Student Publications Board)
Consistent with the college’s Code of Student Rights and Responsibilities, the Student
Publications Committee is charged with enforcement of the student publications policy relating
to officially-sponsored student publications. The Student Publications Committee consists of
one administrator appointed by the President, three faculty members and three students
appointed by the Associated Student Body President.
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Administrative Representative (1)
Faculty At-Large (3)
Student Representatives (3)
Taskforces
A workgroup that is assigned a specific task to be completed within a defined period of time. A
Taskforce can also be recurring.
Exceptional Faculty Awards Taskforce (Formerly Exceptional Faculty Awards Committee)
The Taskforce reviews applications from college faculty for grant awards from the Exceptional
Faculty Endowment Fund administered by the South Puget Sound Community College
Foundation. The Taskforce forwards recommendations concerning grant awards to the college
president and Board of Trustees for their consideration. The Taskforce consists of two
administrative staff, three faculty representatives and a Foundation Board member.
Vice President for Instruction
Administrative/Exempt Representative
Faculty Representatives (3 plus 1 alternate)
Foundation Board Representative
Faculty Sabbatical Leave Taskforce
The Faculty Sabbatical Leave Taskforce, consisting of the Vice President for Instruction, Vice
President for Student Services, and two faculty members selected by the President (one academic
and one vocational), reviews faculty applications for sabbatical leave under provisions of the
master faculty agreement. The college president then recommends candidates for sabbatical
leave to the Board of Trustees after giving reasonable consideration to the recommendations of
the committee.
Vice President for Instruction
Vice President for Student Services
Faculty Representatives (2)
Instructional Calendar Development Taskforce (Formerly Instructional Calendar
Development Committee)
The Instructional Calendar Development Taskforce is composed of three professors and three
administrators formed to develop by majority vote one or more instructional calendar proposals
for the next year. By October 15 each year, the proposal(s) is sent to the Vice President for
Instruction for review. The Vice President for Instruction distributes the committee proposal(s)
to the professors for a vote. Professors return votes to the Federation, who tallies results and
forwards the vote to the president for approval prior to his/her recommendation for an
instructional calendar to the Board of Trustees for adoption. For modifications to an adopted
instructional calendar, the committee develops a proposal using the same procedure as
established for the initial development of the instructional calendar.
Vice President for Instruction
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Vice President for Student Services
Administrative Representative (VP nominates and
President appoints)
Faculty At-Large (3)
Updated 3/4/14
Board of Trustees Approved 3/11/14
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