Guilford County Schools
ACES Orientation Check List
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Date I9/Other Employment Documents Completed (HR)
Date GCS ID Badge Made
Date ACES Staff Orientation Completed
Employee
Position
Hire Date
Section 1: To be provided by the Site Coordinator before the first day of work (as part of interview
process or when nominee signs Release of Information and Intent forms):
Job Description
ACES Annual Staff Health and Emergency
Hours of Work
Information
Dress Code
Use of Tobacco on School Grounds Policy
Parking Information
Section 2: To be provided by the Site Coordinator on the first day of work:
Timesheet
Date of First Paycheck
Tour of ACES Areas
Bathroom Break Procedures
Cell Phone Usage Guidelines
Two-Way Radio
Group Leader’s Information Notebook
Daily Student Attendance Procedures
Parent Sign-In/Out Procedures
ACES Daily Activities Plan
Introduction to ACES Staff and Parents
Site Program Procedures: Set up, Student Arrival and Closing
Snack and Hygiene Procedures, Sanitizing of Tables
Snacks for Students and Staff
ACES Annual Professional Development Plan
Date Completed
BSAC Training Registration
Class Time/Date
ACES District Staff Orientation Registration
Class Time/Date
First Aid, CPR and BBP Training Registration (if needed)
Class Time/Date
ACES Staff Education and Experience Form
Date Submitted to ACES Office
________Initial ______
________ Initial ______
________Initial ______
________ Initial ______
Initial ______
Section 3: To be provided by the Site Coordinator within first ten days of hire:
Introduction to School Staff: Principal, Secretary, Treasurer, Custodians, Cafeteria Manager and Staff
Sign GCS Personnel Handbook Form in School Office
Date Completed
Initial ______
Tour of School Facility
Section 4: Review of new team member’s job specific duties, responsibilities and expectations
within first ten days of hire:
ACES Staff Orientation Procedures and Materials
ACES Staff Orientation Power Point Presentation
Date Viewed_________________ Initial_______
Job Description-Questions and Answers
Date Completed
Initial ______
Review of ACES Staff Calendar and Receipt Form
Date Completed
Initial ______
Attendance Expectations
Reporting Absences
Substitute Information/AESOP
Pay Periods and Pay Dates
Personal Visitors
Confidentiality
Meals on ACES All-Day
ACES Staff Meetings
Observation of Site Coordinator Leading
Staff Member’s Group
Date Completed
Initial______
July 2008
Section 5: Review of site-based procedures and expectations within first ten days of hire:
Emergency Medical Care Plan
Emergency Contact Information
Inclement Weather Policy
Fire, Tornado and Lock-Down Procedures
Staff Procedures during Site Coordinator’s Absence
Review of ACES Parent Handbook and Enrollment Application
Date Completed
Initial
Review Yardsticks chapters for appropriate ages
Date Completed
Initial
Review of School Handbook(s)
Date Completed
Initial
Review of ACES Quality Programs and Care Notebook, Health and Safety
Date Completed
Initial
Review of Summary: NC Child Care Law and Rules Brochure
Date Completed
Initial
Review of Effective Discipline Brochure
Date Completed
Initial
Review of Kids Count on You Brochure
Date Completed
Initial
Review of Children Do Come with Directions, pages 23-33
Date Completed
Initial
Review of A Star is Born Brochure (SACERS)
Date Completed
Initial
Review of NC-DCD Child Care Handbook
Date Completed
Initial
ACES Key Information Questionnaire
Date Completed
Initial
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Section 6: ACES District Orientation (Employee attends within first 30 days of employment)
ACES Program Overview, Employment Information and Staff Expectations
After-School KidzLit®
Fitness Trail (CATCH Kids)
Nature Trail
SACERS Quality Indicators
Developmental Stages of School-Age Children
Behavior Management
Section 7: District Orientation (Employee receives notification of date/time from Human Resources)
District Orientation (Human Resources)
Class Time/Date
Initial ____ _
Section 8: 30-Day Review
How Is It Going
Do You Have Any Questions?
What Are Your Strengths?
What Are Your Challenges?
Complete ACES Quality Improvement Plan
Date/Time for Follow-Up Meeting
Date Completed______________________Initial ______
Date/Time__________________________ Initial ______
ACES On-Site Orientation Completed:
Hours: 6.00
Date Completed
Initial ______
ACES District Orientation Completed:
Hours: 4.00
Date Completed
Initial ______
I verify that I have received the information
pertaining to operational policies and
procedures indicated above.
Employee’s Signature
_
Date
I verify that the items checked above have
been reviewed and completed.
Site Coordinator’s Signature
______ _
Date
The ACES On-Site and ACES District Orientation provides information in each of the five areas required by the
North Carolina Division of Child Development for new staff members. These areas are: recognition of the signs
and symptoms of child abuse or neglect and the employee’s duty to report suspected abuse and neglect; review
of the center’s operational policies; review of adequate supervision of children, taking into account their age,
emotional, physical, and cognitive development; maintaining a safe and healthy environment; developmentally
appropriate activities for school-age children.
File completed original in the Professional Development Notebook behind the Employee Logs & Documentation
tab with employee’s other training documentation. When employee completes all ACES orientation training, but
no later than 31 days from first day of employment, submit copy of form to ACES Office.
July 2008