Report to:
Overview and Scrutiny Committee
Date:
Monday 22nd October, 2007
Report Author:
Paul Preston, Overview and Scrutiny Officer
Work Programme of the Committees and Sub-Committees – Monitoring and Review
1.
Purpose of Report
1.1
Members are invited to monitor and review the Work Programmes of the Committee and Sub-Committees and note and/or amend the
Committee and/or Sub-Committees Work Programmes.
2.
Recommendations
2.1
That Members’ monitor and review the Work Programmes of the Committee and Sub-Committees and note and/or amend the Committee
and/or Sub-Committees Work Programmes.
3.
Background
3.1
The latest version of the work programmes for the Committee and Sub-Committees are attached at Appendices 1A, 1B and 1C for
Members information.
3.2
A copy of the latest edition of the Council Forward Plan is also attached at Appendix 2.
Members are invited to identify any Forward Plan items which they wish to be included
in the work programme.
3.3
The criteria previously agreed by the Committee to assist with the selection of work programme items is attached at Appendix 3
1
4.
Reasons for Recommendations
4.1
The Overview and Scrutiny Committee is the relevant body to monitor and review the Work Programme of this Committee and its SubCommittees.
5.
Alternative Options considered and Reasons for Rejection
5.1
Not applicable
6.
Implications
Issue
Comments
Financial (including
mainstreaming)
Legal
Assessment of Risk
Equality
Key Decision
Not applicable
Not applicable
There are no significant risks identified
Not applicable
Not applicable
7.
Consultations
7.1
The Overview and Scrutiny Committee is the relevant body to consider this matter.
2
8.
Links to Corporate Priorities
Priority
Comments
Corporate Governance and Community
Leadership
The monitoring and review of the Committee and
Sub-Committees Work Programmes is the
responsibility of the Overview and Scrutiny as
defined in the Council’s Constitution.
Comments as above
Comments as above
Comments as above
Comments as above
Comments as above
Community Safety
Housing and the Environment
Economy and Employment
Culture and Leisure
Other priorities with partners:
Health and Social Care
Education and Lifelong Learning
9.
Local Government (Access to Information) Act 1985:
List of Background Papers
Overview and Scrutiny Committee – 18th June, 2007.
Meetings of the Resources and the Communities and Well-Being Overview and Scrutiny Sub-Committees – July – September, 2007.
10.
Freedom of Information
The report does not contain exempt information under the Local Government Act 1972, Schedule 12A and all information can be
disclosed under the Freedom of Information Act 2000.
3
OVERVIEW AND SCRUTINY COMMITTEE (Chair: Councillor D Hayes)
APPENDIX 1a
Topics
Suggested Timescale
Officer Contact
Minutes of last meeting
18 February, 2008
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee
18 February, 2008
Paul Preston
Work Programmes of the Committee and Sub-Committees –
monitor and review
18 February, 2008
Paul Preston
Invitations to External Meetings / Networking Opportunities
18 February, 2008
Paul Preston
The work of Scrutiny Panel(s) – Update on Progress (Ad-Hoc)
18 February, 2008
Paul Preston
Budget Scrutiny
18 February, 2008
Joe McIntyre, Executive
Director – Resources
Topics to be allocated a date
Suggested Timescale
Officer Contact
Transport/Highways – Presentation by LCC Highways
(condition of Inner Roads in Hyndburn)
Provisionally allocated for 22nd
October, 2007 meeting (subject
of confirmation of availability to
attend by LCC)
Lancashire County Council
(LCC) Environment
Directorate (Highways)
Local Government White Paper – Update
To be reallocated from October
2007 meeting to a future date.
David Welsby, Managing
Director
4
Resources Overview and Scrutiny Sub-Committee (Chair: Councillor Jennet Liddle)
WORK PROGRAMME 2007/2008
Appendix 1B
Topics
Suggested Timescale
Officer Contact
Minutes of last meeting (Standing Item)
13 November, 2007
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
13 November, 2007
Paul Preston
Work Programme (Standing Item)
13 November, 2007
Paul Preston
Overview & Scrutiny Improvement Plan – Progress Report
(Standing Item – July, November & March meetings)
13 November, 2007
Paul Preston
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
receive a progress/final report on the Scrutiny Panel (Policies
and Procedures)
(Ad-Hoc)
13 November, 2007
Paul Preston
Council Budget - Monitoring report on budgetary position
(Standing Item - See Sub-Committee’s main terms of
reference)
13 November, 2007
Joe McIntyre
(Portfolio: Cllr Haworth)
Service Plans – to be submitted on a programmed basis
(Standing Item – See minutes of Resources Overview &
Scrutiny Sub-Committee held on 19th March, 2007)
Selected Plan: Benefits and Customer Services
13 November, 2007
Pauline Duckworth
(Portfolio: Cllr Haworth)
1. Update on the performance between Hyndburn &
Blackburn with Darwen Borough Councils – 12 month
report back.
13 November, 2007
David Welsby, Managing
Director / Sayyed Osman
Executive Adviser to
Hyndburn, Blackburn with
Darwen BC
(Portfolio: Cllr Britcliffe)
(added as a Work Programme Item at Resources O&S
Sub-Committee meeting held on 11th September, 2006)
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Topics
Suggested Timescale
Officer Contact
2. Green Spaces Strategy
13 November, 2007
Craig Horabin, Parks &
Open Spaces Manager
3. Sustainable Community Strategy
13 November, 2007
Scott Butterfield, Principal
Policy & Research Officer
4. Housing Benefits and Customer Service – Progress
and future plans.
13 November, 2007
Pauline Duckworth, Head
of Benefits & Customer
Services.
Minutes of last meeting (Standing Item)
29 January, 2008
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
29 January, 2008
Paul Preston
Work Programme (Standing Item)
29 January, 2008
Paul Preston
Update on Committee Decisions and Recommendations
(Standing Item – September & January meetings)
29 January, 2008
Paul Preston
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
give consideration to the appointment of a Scrutiny Panel
(Ad-Hoc)
29 January, 2008
Paul Preston
Council Budget - Monitoring report on budgetary position
(Standing Item - See Sub-Committee’s main terms of
reference)
29 January, 2008
Joe McIntyre
Service Plans – to be submitted on a programmed basis
(Standing Item – See minutes of Resources Overview &
Scrutiny Sub-Committee held on 19th March, 2007)
29 January, 2008
Corporate Performance
Manager (Service
Managers)
1. Job Evaluation – Outcome report
(added as a Work Programme Item at Resources O&S
Sub-Committee meeting held on 15thJanuary, 2007)
29 January, 2008
Head of Human Resources
(Executive Director – Legal
& Democratic Services)
6
Topics
Suggested Timescale
Officer Contact
2. ICT for Members – Update on progress
29 January, 2008
Scott Gardner – Head of
ICT
3.
29 January, 2008
Minutes of last meeting (Standing Item)
18 March, 2008
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
18 March, 2008
Paul Preston
Work Programme (Standing Item)
18 March, 2008
Paul Preston
Overview & Scrutiny Improvement Plan – Progress Report
(Standing Item – July, November & March meetings)
18 March, 2008
Paul Preston
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
give consideration to the appointment of a Scrutiny Panel
(Ad-Hoc)
18 March, 2008
Paul Preston
Council Budget - Monitoring report on budgetary position
(Standing Item - See Sub-Committee’s main terms of
reference)
18 March, 2008
Joe McIntyre
Service Plans – to be submitted on a programmed basis
(Standing Item – See minutes of Resources Overview &
Scrutiny Sub-Committee held on 19th March, 2007)
18 March, 2008
Corporate Performance
Manager (Service
Managers)
1. Equalities Scheme – Progress against Action Plans
18 March, 2008
Head of Human Resources
2. Annual Report on the Leisure in Hyndburn Charitable
Trust (including review on the Performance of the
Accrington Information Centre)
18 March, 2008
(See minutes of Resources Overview & Scrutiny SubCommittee held on 17th July, 2007 and Cabinet minute of
7
25th June, 2007)
3.
18 March, 2008
4.
18 March, 2008
Topics to be allocated a date / for consideration as
Scrutiny Panel topics
Suggested Timescale
Officer Contact
Cost of Christmas Decorations/Activities
2007/2008 Municipal Year
(suggested timescale
Nov 2007 – Jan 2008)
Steve Watson
(Kevin Leadbitter)
(added as a Work Programme Item at Resources O&S SubCommittee meeting held on 19th March 2007 for consideration
as a Scrutiny Panel Topic during the 2007/2008 Municipal
Year to undertake an in-depth examination of the cost of
Christmas Decorations/Activities in Hyndburn, including
procurement and storage).
(Now Allocated) Review of Selected Council Policies
(selection of a topic for Policy Review/Development)
Approved timescale: JulyNovember, 2007
Energy Efficiency – Vehicles (the topic to be expanded to
include information on power saving measures that could
be implemented) – Possible Scrutiny Panel topic
2007/2008 Municipal Year
To be allocated
“Green Review” – such as Power Saving measures (usage 2007/2008 Municipal Year
of lights, computers on standby etc – keeping costs to a
minimum) – Possible Scrutiny Panel topic
To be allocated
Vehicle Leasing and Associated Matters (added as a Work
Programme Item at Resources O&S Sub-Committee
meeting held on 11th September, 2006) - Possible
Scrutiny Panel topic
Environmental Services
Manager
2007/2008 Municipal Year
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9
Topics to be allocated a date
Suggested Timescale
Officer Contact
Procurement Policies and Practices – Overseeing work to
develop Hyndburn’s policies in relation to the national
Strategy for Local Government Procurement
(See minutes of former Service Improvement O&S
Committee Work Programme 2005/2006)
2007/2008 Municipal Year
Executive Director –
Resources / Nicola
Hallsworth
Contact Centre – Progress and future plans.
2007/2008 Municipal Year
Rachael Mabbutt, Senior
Contact Centre Officer
(Pauline Duckworth)
Accrington Market Hall – Refurbishment – Progress
Report
2007/2008 Municipal Year
To be allocated
Clean Neighbourhoods & Environment Act (CNEA) –
impact of Smoking ban / Chewing Gum problems
2007/2008 Municipal Year
Chief Environmental
Services Officer
Waste Collection Policies (Policy Development)`
2007/2008 Municipal Year
(High Priority)
Steve Riley, Waste
Services Manager
The Work of the Organisational Development Section
(Human Resources) – Progress and Future Plans
2007/2008 Municipal Year
Head of Human Resources
(Steph Badley,
Organisational
Development Officer)
Topics requiring written response only for Resources
Overview & Scrutiny Sub-Committee Members
consideration.
Suggested Timescale
Officer Contact
Annual Joint Ventures Report (Exempt Information)
Written correspondence only
Joe McIntyre, Executive
Director - Resources
Community Advice Centre – Progress and future plans
Written correspondence only
Shaukat Ali, Community
Advice Centre Manager
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Floral Market Towns Initiative – Outcomes / future plans
Written correspondence only
Steve Watson, Area
Councils Manager
Cemeteries & Crematorium Service – Progress and Future
plans
Written correspondence only
Janice Tolson
Topics requiring a report back to Resources Overview &
Scrutiny Sub-Committee
Scrutiny Panel – Report & Findings/Recommendations of
the Scrutiny Panel on the scrutiny of a Service Budget
(Policy & Performance Team)
Suggested Timescale
Officer Contact
October,2007
Chief Finance Officer
requested to provide
update on progress made
in achieving
recommendations within 6
months following
submission of report to
Cabinet.
Information due - July 2007
onwards.
Michael Walker,
Corporate Performance
Manager
January 2008 onwards
Service Managers
(Report submitted to Cabinet – 4th April, 2007)
Annual Efficiency Statement – Backward Looking Annual
Efficiency Statement.
(Resolution 2 – meeting 19th March, 2007 – “That the
Corporate Performance Manager be requested to inform
the Sub-Committee of the 2006/07 Backward Looking
Annual Efficiency Statement once performance has been
assessed”
Service Plans – 6 month updates – written updates to be
received from Service Managers 6 months after the
submission of their Service Plans to the Sub-Committee.
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Communities & Well-Being Overview and Scrutiny Sub-Committee (Chair: Councillor Janet Storey)
APPENDIX 1C
WORK PROGRAMME 2007/2008
Topics
Suggested Timescale
Officer Contact
Minutes of last meeting (Standing Item)
14 November, 2007
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
14 November, 2007
Paul Preston
Work Programme (Standing Item)
14 November, 2007
Paul Preston
Overview & Scrutiny Improvement Plan – Progress Report
(Standing Item – July, November & March meetings)
14 November, 2007
Paul Preston
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
receive the final/progress report of the Scrutiny Panel on the
topic “Hyndburn Homes”.
(Ad-Hoc)
14 November, 2007
Paul Preston
1. Policing Matters (including Scrutiny on Police &
Communities Together (PACT))
14 November, 2007
Lancashire Constabulary
2. Review of the effectiveness of Dispersal Orders
(Oswaldtwistle/Rishton)
14 November, 2007
Lancashire Constabulary
3. Community Cohesion – Production of a Community
Cohesion Strategy for Hyndburn.
14 November, 2007
Robert Ruston
(Nick Moule)
12
Topics (Continued)
Suggested Timescale
Officer Contact
Minutes of last meeting (Standing Item)
23 January, 2008
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
23 January, 2008
Paul Preston
Work Programme (Standing Item)
23 January, 2008
Paul Preston
Update on Committee Decisions and Recommendations
(Standing Item – September & January meetings)
23 January, 2008
Paul Preston
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
give consideration to the appointment of a Scrutiny Panel
(Ad-Hoc)
23 January, 2008
Paul Preston
1. Community Safety Partnership (CSP) – Update
Progress/Future Plans
23 January, 2008
Cllr B Roberts,
Chair of CSP
2. Town Centre – Masterplan Options
23 January, 2008
Nick Moule / Bill Huntly
3. Regeneration Strategy – Vision and Delivery
23 January, 2008
Nick Moule
Minutes of last meeting (Standing Item)
19 March, 2008
Paul Preston
Responses of the Executive to reports of the Overview and
Scrutiny Committee (Standing Item)
19 March, 2008
Paul Preston
Work Programme (Standing Item)
19 March, 2008
Paul Preston
Overview & Scrutiny Improvement Plan – Progress Report
(Standing Item – July, November & March meetings)
19 March, 2008
Paul Preston
13
Topics (Continued)
Suggested Timescale
Officer Contact
Scrutiny Panels – Overview & Scrutiny Procedure Rules - to
give consideration to the appointment of a Scrutiny Panel
(Ad-Hoc)
19 March, 2008
Paul Preston
1. Local Strategic Partnership (LSP) – Update
Progress/Future Plans
19 March, 2008
Chair of LSP
LSP Manager
2.
19 March, 2008
3.
19 March, 2008
4.
19 March, 2008
Topics to be allocated a date / for consideration as
Scrutiny Panel topics
Suggested Timescales
Officer Contact
Royal Blackburn Hospital – Standards of Cleanliness –
MRSA
2007/2008 Municipal Year
Jo Cubbon
Hyndburn Homes (including Repairs Service)
Until November, 2007
Hyndburn Homes
Blighted Sites
2007/2008 Municipal Year
Mick Onley, Environmental
Initiatives Officer
Topics to be allocated a date
Suggested Timescales
Officer Contact
Licensing in the Private Rented Sector as Introduced by
the Housing Act 2004 – Update report
(Added at former Sustainable Communities Overview &
Scrutiny Committee in January, 2006)
2007/2008 Municipal Year
Julian Hickinbottom
Housing Market Renewal – Progress/Issues
2007/2008 Municipal Year
Mark Hoyle
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East Lancashire Hospitals National Health Service Trust – 2007/2008 Municipal Year
the case for and against the fluoridation of Water Supplies
(Added at former Sustainable Communities Overview &
Scrutiny Committee in November, 2005)
East Lancashire Primary
Care Trust
New Bus Station – Progress Report
2007/2008 Municipal Year
Steve Tanti
Scrutiny on Rapid Transport Route (review of proposals)
2007/2008 Municipal Year
Lancashire County Council
Topics requiring a report back to Communities & WellBeing Overview & Scrutiny Sub-Committee
Suggested Timescales
Officer Contact
Scrutiny Panel – Report & Findings/Recommendations of
the Scrutiny Panel on the scrutiny of Dog fouling in the
Borough
October,2007
Chief Environmental
Services Officer requested
to provide update on
progress made in
achieving
recommendations 6
months following Cabinet
Meeting.
Update Report – Work being undertaken to reduce the
Under 18 Conception Rate in Hyndburn
(Added at former Sustainable Communities Overview &
Scrutiny Committee in January, 2006)
2007/2008 Municipal Year
Wendy Hemsworth,
Lancashire Teenage
Pregnancy Co-Ordinator
East Lancashire PCT 12 month update report on progress,
challenges and achievements and future plans
2008/09 Municipal Year
David Peat, Chief
Executive, east Lancashire
PCT
June 2008
(2008/09 Municipal Year)
Steve Tanti
(Added at Communities and Well-Being Overview &
Scrutiny Committee in September, 2007)
(Report submitted to Cabinet – 4th April, 2007)
(Initial responses received June, 2007, further report to
follow October, 2007)
(Added at Communities and Well-Being Overview &
Scrutiny Committee in September, 2007)
Communities for Health Programme (Review)
15
APPENDIX 2
HYNDBURN BOROUGH COUNCIL FORWARD PLAN 1st OCTOBER 2007 TO 31ST JANUARY 2008
PREPARED ON BEHALF OF THE LEADER OF THE COUNCIL (COUNCILLOR P. BRITCLIFFE)
This plan contains all the key decisions which the Council expects to make over the next four months. The plan is rolled forward every month.
It will next be published on the 19th October 2007.
Each key decision will be published as soon as possible after having been made and will be available for public inspection at the Council
Offices, Scaitcliffe House, Ormerod Street, Accrington.
DEFINITION OF A KEY DECISION
A Key Decision, as defined in Article 13 of the Council’s Constitution is:
Any Executive decision which requires significant expenditure or savings, having regard to the Council’s budget, for the service or the function
to which it relates. Expenditure will be deemed significant if it exceeds the following amounts: General Fund Revenue Account - £75,000
 Capital Programme - £100,000
Any Executive decision where the outcome will have a significant impact on communities in two or more wards.
MEMBERSHIP OF HYNDBURN BOROUGH COUNCIL – CABINET 2006/07
Councillor P. Britcliffe, Leader of the Council
Councillor B. Roberts, Deputy Leader of the Council (Community Services)
Councillor P. Clarke (Deputy Leader: Environmental Protection)
Councillor M. Haworth (Portfolio: Finance, Asset Management and Markets)
Councillor A. Dad (Portfolio: Community Cohesion)
Councillor L. Wilson (Portfolio: Leisure, Arts & Parks)
Date of Publication: 19th September 2007
16
HYNDBURN BOROUGH COUNCIL FORWARD PLAN
1st October 2007 to 31st January 2008
Decision Taker
Portfolio Holder
Key Decision
Production of
options and
preferred option
for Core
Strategy
Development
Plan Document
Review of
Licensing Policy
To approve the
Sustainable
Community
Strategy for
Hyndburn
Cabinet
Council
Council
Expected Date for
Consideration
Consultations
Arrangements for
Representations
Reports and
Background Papers
available
Contact Officer
Cllr. Brian Roberts,
Deputy Leader of
the Council,
Community
Services
October 2007
Development
Plan Working
Group and
Leader’s Policy
Board
To contact
officer
Report and
background
papers to
Cabinet, 17th
October 2007.
Paul Worswick, Plans & Environment
Manager
Email: paul.worswick@hyndburnbc.gov.uk
Cllr. Brian Roberts,
Deputy Leader of
the Council,
Community
Services
December 2007
Public
consultation
from 06/08/2007
to 29/10/2007
To contact
officer
Jim Livesey, Environmental Health Public
Protection Manager
Email: jim.livesey@hyndburnbc.gov.uk
Cllr. P. Britcliffe,
Leader of the
Council
January 2008
With
Councillors, LSP
Assembly and
Stakeholders
(including
Community
Network for
residents and
Council Officers)
To contact
officer
Report and
background
papers to
Cabinet, 28th
November 2007
and Council, 4th
December 2007.
Report and
background
papers to Council,
4th December
2007.
17
Rob Grigorjevs, Head of Policy,
Partnerships & Performance
Email: rob.grigorjevs@hyndburnbc.gov.uk
Appendix 3
Criteria for selecting work programme items:
1.
Is this topic a key priority for the Council? (e.g. as identified in the Community Strategy and Corporate Plan)
2.
Is this topic important to the public? (e.g. are Members aware of public concern, has the issue been raised at Area Councils, has it been raised via public
consultation?)
3.
Is there evidence of poor performance which Overview & Scrutiny should investigate? (e.g. from performance information)
4.
Does the Council spend a significant proportion of its budget on this issue?
5.
Is this issue important to Members?
6.
Is anyone else already looking at this issue? (i.e. is it really necessary for Overview & Scrutiny to spend time on this?)
7.
Is this the right time to look at this issue? (e.g. is it about to change anyway?)
8.
Will the time spent on this item be worthwhile? (e.g. can Overview & Scrutiny really make a contribution to this issue?)
9.
Is there scope to involve the public, voluntary groups or other organisations in this topic?
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