Smoke-Free Campuses Procedure (MPF1261)
GOVERNING POLICY
This procedure is made under the Smoke-Free and Tobacco-Free Campuses Policy.
SCOPE
This procedure applies to:


all University-controlled buildings and property
all University-owned or controlled vehicles.
PROCEDURE
1. Smoke free campuses
1.1. Staff, students, contractors, honoraries and visitors are prohibited from smoking:


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in University-owned or controlled vehicles
in University-controlled buildings
on University-controlled property, except for those areas established as designated
smoking areas
1.2. The Executive Director, Property and Campus Services will ensure the entrances to the
University's campuses are adequately signed (taking into account the likely use of the entrance)
with information about the University’s smoke-free status.
2. Designated smoking areas
2.1. The Executive Director, Property and Campus Services may establish designated smoking
areas at each University campus.
2.2. The Executive Director, Property and Campus Services must take into account the following
requirements when establishing designated smoking areas:
a. minimum distance of 5 metres from any building entrance, operable window or air intake
b. minimum distance of 10 metres from any dangerous goods storage or delivery area
c. provision of reasonable protection for non-smokers from environmental tobacco smoke likely to
emanate from the designated smoking area
d. provision of reasonable access for smokers located on the campus
e. provision of adequate signage
f. provision of information about smoking cessation assistance programs.
3. Exemptions
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3.1. The Executive Director, Property and Campus Services, or delegate, may approve written
requests for temporary exemptions to this procedure after taking into account:
a. compliance with the Tobacco Act 1987 (Vic)
b. provision of reasonable protection for non-smokers from environmental tobacco smoke, and
c. the need for the exemption.
4. University-owned property outside the control of the University
4.1. The person responsible for approving new leases, licenses and other permission to use
University space must include provisions restricting the occupants of the space from smoking
and/or selling tobacco products.
5. Standard contracts
5.1. General Counsel must ensure that standard agreements include reference to the SmokeFree and Tobacco-Free Campuses Policy.
6. Smoking cessation support
6.1. The Associate Director, Wellbeing Services must ensure smoking cessation information and
resources are available to support staff and students.
7. Compliance
7.1. Students persistently breaching the Smoke-Free and Tobacco-Free Campuses Policy may
be subject to action through student discipline procedures.
7.2. Staff persistently breaching the Smoke-Free and Tobacco-Free Campuses Policy may be
subject to action through staff misconduct procedures.
7.3. Contractors persistently breaching the Smoke-Free and Tobacco-Free Campuses Policy
may be asked to leave the campus or may be subject to a breach of contract.
7.4. Visitors continuing to breach the Smoke-Free and Tobacco-Free Campuses Policy after
being warned not to, may be asked to leave the campus by campus security.
RELATED DOCUMENTS
Smoke-Free and Tobacco-Free Campuses Policy
DEFINITIONS
Term
designated smoking
area
environmental tobacco
smoke
smoking
Definition
An area established and approved by the Executive Director, Property and
Campus Services where smoking is permitted.
A combination of side stream smoke (smoke from the burning end of a tobacco
product) and exhaled mainstream smoke (the smoke breathed out by a smoker).
The inhalation and exhalation of the smoke of burning tobacco, herbs or drugs.
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For the purposes of this procedure, smoking also refers to:



University-controlled
building
University-controlled
property
workplace
any method of consuming by combustion of plant material, herbs, or drugs
using any utensil or apparatus including cigarettes, pipes or cigars
e-cigarettes
chewing tobacco.
Note: This procedure does not authorise the smoking or consumption of any
substance prohibited by law.
A building under the control of the University by virtue of a freehold title, lease or
rental agreement and includes points of entry, windows, bridges, stairways and air
conditioning vents and ducts.
Any property under the control of the University whether by freehold title or by
lease or rental agreement and includes any portions of such property.
A place, whether or not in a building or structure, where employees or selfemployed persons work.
IMPLEMENTATION OFFICER
The Director, OHS & Injury Management is responsible for the promulgation and implementation
of this procedure in accordance with the scope outlined above. Enquiries about interpretation of
this procedure should be directed to the implementation officer.
REVIEW
This procedure is to be reviewed by 28 Feb 2017.
VERSION HISTORY
Version
1
Approved By
Senior VicePrincipal
Approval Date
Effective Date
3 Feb 2014
4 Feb 2014
Sections Modified
N/A
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