SFCC Community,
The SFCC Scholarship Program Review Committee worked very hard over the last eight months identifying
strengths and weaknesses in our current program and then designing what we think is an improved version to
meet the college’s needs and, as a result, better serve our students. This proposal, if approved, would be
implemented for the 2008-2009 academic year. I want to take this opportunity to publicly thank and
commend each member of the committee for their perseverance, drive, and desire to develop a scholarship
program that will truly show our community that we are here for them. Please take the time to let each
member know that you appreciate their efforts also. Believe me, this was not an easy task by any means.
Committee Members: Steve Bloess, Tony Sahfield, Rena Galloway, Anne Homan, Maryanne Townsend, Eric
Yazell, Darren Pannier, Mark Carter, Michael Ash, Mary McIntosh, Boni Lee, and John Matthews.
We initiated this review because as the Financial Aid Office learned more about scholarships in general,
learned more about the specific scholarship needs of our prospective and returning students, and realizing the
needs of the college changed we came to the conclusion the scholarship program needed a comprehensive
review. As a result, the ELT established the Scholarship Program Review Committee.
We do want to emphasize the committee’s review was based not only on their own perspectives and
experiences, but also, on your input. We asked for and received input from the Classified Staff Association,
Professional Staff Association, Faculty Association, Instructional Management Team, and Executive
Leadership Team. We also looked at other college and university programs to see what we could learn from
them. To perform this comprehensive review we divided the task into twelve sections.
We first developed our committee goal. This goal was to “Provide a scholarship (tuition waiver) program that
efficiently and consistently identifies prospective and current students that deserve SFCC scholarship funds to
attend our college based on merit, performance, or financial need.”
Then we moved onto the reasons for the review. We determined there were five primary reasons to conduct a
review
1) Improve retention and recruitment
2) Increase efficiencies of the entire scholarship program process (there’s 40 different selection
committees)
3) Review application and selection processes
4) Increase flexibility in the selection and awarding of institutional scholarships and
5) Increase internal communication to enhance the understanding of the institutional
scholarship program among all SFCC employees.
The third step was developing the different types of scholarships we thought best served the college’s needs.
This led to the development of need-based, merit-based, marketing and retention, performance based, SFCC
friends, extenuating circumstances, and foundation scholarships.
We then developed standard rules for the scholarship program. This is where we determined we needed
scholarships for part-time and full-time students, students needed to complete an SFCC scholarship
application, and the scholarship application cut-off date would be March 1st of each year.
After looking at the broad criteria and rules, we then took on the task of developing the criteria for each
scholarship and then looked at the application and selection process for each scholarship. We broke this task
down by reviewing each of the five scholarship categories individually. To try and weave the varied needs of
these scholarships into an easier way for students to apply for a scholarship and for the college to better
identify the students who truly need a scholarship and then identify the students who really deserve a
scholarship was quite a challenge. We were able to develop four application and selection processes; one for
our new need-based scholarships, one for the merit-based, one for performance-based, and one for the
foundation scholarships. Additionally, we reduced the actual paper scholarship application for the need-based,
merit-based, and foundation scholarships from a 4-page application to a single front and back page
application. Furthermore, we were able to reduce the number of separate selection processes from
approximately 40 down to 25. Thirteen of these are for individualized foundation scholarships. This will be a
big time savings in awarding scholarships by reducing the number of copies we will need to make on each
application, tracking the status of each selection committee, determining who hasn’t returned their selection
packets, and then figuring out who was actually selected for a particular scholarship.
Finally, we wrestled with determining how much money needed to be allocated to each category and then each
type of scholarship. You can imagine the lively discussions this topic created, but I think overall you should
be pleased with how the limited funds we do have were distributed. The total proposed budget for the SFCC
scholarship program is $760,691.00 compared to the budget for the upcoming year of $759,691.00
Understanding finding the time to review the proposal in its entirety can be a challenge; we have provided
you, in this document, a comparison of our current scholarship program to the proposed program. We
provided four comparisons for your review
1) Number of scholarships
2) Funds budgeted to those scholarships
3) Selection processes
4) Example of how the new scholarships would be applied to different situations.
Please review this document and the complete proposal and let us know your thoughts and suggestions. We’ll
review your suggestions and incorporate what we can into our final proposal to the ELT. Thanks for your help
in this process and we look forward to hearing from you.
Sincerely,
The members of the Scholarship Program Review Committee
Comparison of Current Scholarship Program and Proposed Scholarship Program
Comparison of Number of Scholarships Awarded and Funds Awarded Per Year
Type of Scholarship
Academic Year
2007-2008
Number of
Scholarships In
That Category
Academic Year
2007-2008 Funds
Budgeted To That
Scholarship
Category
(spent = 0607
amounts)
Need Based
Merit Based
(Currently Called
Departmental)
President’s Academic
Excellence
Proposed
Number of
Scholarships In
That Category
For Academic
Year 2008-2009
Proposed Funds
Budgeted To That
Scholarship
Category
0
0
35
$35,000
54
$85,000
(spent $53,000)
55
$55,000
10
$41,040
(spent $11,000)
$58,608
(spent $44,280)
$218,304
(spent $127,900)
$110,000
(spent $88,900)
$32,000
(spent $25,400)
$17,280
(spent $17,280)
$5,000
(spent $2,225)
$1,584
(spent $1,440)
$7,920
(spent $561.00)
$15,840
(spent $14,400)
$31,680
(spent $12,240)
$19,008
(spent $10,500)
6
$24,624
44
$69,696
38
$218,304
24
$110,000
38
$32,000
24
$17,280
13
$6,500
1
4
$1,584
$7,920
10
$15,840
15
$23,760
10
$15,840
$643,264.00
0
0
0
$116,427.00
317
5
25
7
46
$631,764.00
$5,000
$5,000
$2,500
**$116,427.00
$116,427.00
83
$128,927.00
$759,691.00
400
$760,691.00
Fine and Performing Arts
37
Athletic Tuition/Fees
38
Athletic Housing
24
Athletic Books
38
Athletic Weekend Meals
24
Cheerleading
10
Student Government
Association President
Marketing/Retention
1
5
District Board of Trustees
10
Articulation
20
GED
12
Total Tuition Waiver Type
SFCC Scholarships
283
Hardship *
0
Emergency Fund *
0
Book Fund *
0
Endowed/Patron/Foundation *
46
* Total “Real” Money
Scholarships
46
Grand Total For All SFCC
Scholarships
337
Total Tuition Waiver Actually
Spent in 2006-2007
196
**This amount varies from one year to the next.
$409,126.00
Comparison of Selection Processes
Scholarship
Current
Proposed
* Need Based
N/A
Merit Based
Selection by 11 different
committees (department level or
lower level)
Determined by scholarship
coordinator and the data on the
scholarship application
Selection by Program
Coordinator/Director
Selection by Coach
Selection by Coach
Selection by election to the
office and SGA sponsor
recommendation
No formal selection process
* Selection by a campus wide
committee chaired by the
scholarship coordinator
* Selection by 3 committees at
the Associate Dean Level
President’s Academic
Excellence
Fine and Performing Arts
Athletic (All)
Cheerleading
Student Government
Association President
Marketing/Retention
District Board of Trustees
Articulation
GED Academic Merit
* Hardship
Awarded by high school
Awarded by CTC/high school
Selection by SFCC CTC
committee
N/A
* Emergency Fund
N/A
* Book Fund
N/A
Endowed/Patron/Foundation
Selection by an assortment of
committees
* New scholarship and/or selection process
* Awarded through the 3
Associate Dean committees
Selection by Program
Coordinator/Director
Selection by Coach
Selection by Coach
Selection by election to the
office and SGA sponsor
recommendation
* Requestor completes a form
and a committee determines
which events receive a partial
scholarship
Awarded by high school
Awarded by CTC/high school
Selection by SFCC CTC
committee
*Award made by a committee
made up of Vice-presidents of
Business, Student Services, and
Education
* Award made by the
Emergency Fund Committee
* Award made by the Book
Fund Committee
Selection by an assortment of
committees
Comparison of Current Scholarship and Proposed Scholarship
Current Scholarship
Example
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Total Expenses
Grants/Scholarships
Department Scholarship
Pell Grant
AC Grant
SEO Grant
Charles Gallagher
Total Grants/Scholarships
Proposed Scholarship
Example
1,128.00
164.00
37.50
0.00
1,329.50
792.00
300.00
0.00
0.00
0.00
$1,092.00
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Total Expenses
Grants/Scholarships
Merit Scholarship
Pell Grant
AC Grant
SEO Grant
Charles Gallagher
$237.00
500.00
300.00
0.00
0.00
0.00
Total Grants/Scholarships
If student applies for and
is selected for a need
based scholarship the
following calculation
would take place.
Need Calculation
Sub-Total Unmet Need
Total Unmet Need
1,128.00
164.00
37.50
0.00
1,329.50
800.00
(1,329.50 - $800
= $529)
529.00
Need Based Scholarship
Awarded
Total Unmet Need
Note: Maximum merit based scholarship amount is $500 and maximum need based is $792
$529.00
$0.00
Proposed Merit Based Scholarship Examples
Student A
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Housing
Total Expenses
Total Expenses Used
To Determine
Scholarship Amount
Financial Aid
Merit Scholarship
Pell Grant
Academic
Competitiveness Grant
SEO Grant
Charles Gallagher
Total
Grants/Scholarships
Maximum scholarship
amount is $500
Fall
396.00
78.00
15.00
0.00
0.00
489.00
Spring
198.00
39.00
0.00
21.00
0.00
258.00
489.00
258.00
489.00
800.00
0.00
258.00
400.00
0.00
0.00
0.00
0.00
0.00
1,289.00
658.00
Student B
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Housing
Total Expenses
Total Expenses Used To
Determine Scholarship
Amount
Fall
1,710.00
190.00
37.50
112.00
1875.00
3,924.50
Spring
1,350.00
150.00
0.00
0.00
1,875.00
3,375.00
2,049.50
1,500.00
500.00
1,025.00
0.00
500.00
1,025.00
325.00
200.00
0.00
324.50
200.00
525.00
0.00
2,049.50
2,575.00
Fall
1,710.00
190.00
37.50
112.00
2,049.50
Spring
1,350.00
150.00
0.00
0.00
1,500.00
0.00
1,825.00
0.00
200.00
0.00
100.00
1,825.00
325.00
200.00
525.00
2,025.00
($2,049.50
- $2,025 =
$24.50)
24.50
2,975.00
($1,500 $2,975 =
$0)
0.00
$24.50
$0.00
Financial Aid
Merit Scholarship
Pell Grant
Academic
Competitiveness Grant
SEO Grant
Charles Gallagher
Need Based Scholarship
Total
Grants/Scholarships
Maximum scholarship
amount is $500
Proposed Need Based Scholarship Examples
Student A
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Total Expenses
Grants
Merit Scholarship
Pell Grant
AC Grant
SEO Grant
Charles Gallagher
Total
Grants/Scholarships
Need Calculation
Fall
Spring
1,080.00 1,350.00
120.00
150.00
15.00
0.00
0.00
42.00
1,215.00 1,542.00
500.00
300.00
0.00
0.00
0.00
500.00
300.00
0.00
0.00
0.00
800.00
($1,215
- $800 =
$415)
415.00
800.00
(1,542 $800 =
$742)
742.00
Student B
Expenses
Tuition
Standard Fees
Lab Fees
Web Fees
Total Expenses
Grants
Foundation Scholarship
Pell Grant
AC Grant
SEO Grant
Charles Gallagher
Total
Grants/Scholarships
Need Calculation
Total Need
Total Need
Need Based
Need Based Scholarship
Scholarship Awarded
$415.00 $742.00
Awarded
* Maximum need based scholarship amount is $792