Fall 2012 APPEAL FORM FOR
FINANCIAL AID REINSTATEMENT
The Higher Education Act and Federal regulations require that a student maintain Satisfactory Academic Progress (SAP) to be eligible
to receive financial aid funds. Colleges are required to determine if students are meeting SAP so that their academic standing is
consistent with graduation requirements. The Alamo Colleges apply this policy as required to all aid applicants. Students who do
not meet SAP requirements (see description on reverse side) are placed on financial aid “Suspension”. This form provides the
process a student must follow (see below & reverse side) to appeal a suspension and request financial aid eligibility reinstatement.
NAME: _____________________________________________________ Banner ID#_________________________
Last
First
Anticipated Graduation
or Transfer date: _____________________________
Semester requesting
aid reinstatement: _____________________________
Appeals may be submitted for one or both of the reasons listed below. Please choose the reason(s) that apply to you. Failure to
submit the required documentation for the reason selected below will result in the denial of your appeal.
Death of a relative, an injury or illness of the student, or other special circumstance. Meet with your academic advisor to
obtain a Success Plan. Attach it to this appeal along with your written statement and documentation (death or birth certificates,
doctor and hospital statements) that support your situation. Additional information is provided on reverse side.
A student who has exceeded the maximum number of attempted hours allowed (99), must attach a written statement to
explain the reason(s) for exceeding the attempted hours limit, and meet with the academic advisor to obtain a Degree Plan. The
Degree Plan must list all courses completed, the courses still needed, and the semester when student will finish degree
requirements to graduate. If the GPA and/or the 67% course completion requirement was not met, the student must also
follow the process described above. Additional information is provided on reverse side.
Submit the appeal form, Success Plan, written statement with documentation, and Degree Plan (if needed), directly to the
Financial Aid Office at the College where you plan to enroll. Appeals are accepted during the following time frames:
Enrollment Period:
Fall 2012
Spring 2013
Summer 2013
Appeals Accepted:
May 1 through June 28, 2012
September 17 through October 31, 2012
No Summer Appeal Process
I understand that the appeal review process takes up to twelve (12) weeks for a final determination, but may take longer
depending on volume of appeals, and the time of year. I also agree to be prepared to pay registration expenses in the event this
appeal is denied or not reviewed prior to the payment due date. The appeal committee decision is final, but a student may reappeal a denial after successfully completing one semester of at least six hours enrollment. I further acknowledge that: When my
appeal is reviewed, I will be considered for but not guaranteed approval for loans and/or grants. If approved, eligibility will be
reinstated as Probation Status for one semester and progress will be reviewed again at the end of the semester. If SAP is not met
or progress not made according to the Success or Degree Plan, all financial aid eligibility will again be suspended.
Make Copies of your entire Appeal packet before submitting
Student Signature: ______________________________________________________ Date: ________________________
 DO NOT WRITE BELOW THIS LINE 
FOR OFFICE USE ONLY:
Comments: ______________________________________________________________________________________________
APPROVED:
DENIED:
College Official: ____________________________________ Date: ___________________
The Alamo Colleges do not discriminate on the basis of national origin, sex, age, or disability with respect to access, employment programs, or services. Inquiries
or complaints should be brought to the attention of: Associate Vice-Chancellor of Employee Services, Title IX Coordinator. (210)485-0200.- Employee Services
Department 201 W. Sheridan, Bldg A. San Antonio, TX 78204- The Alamo Colleges value an inclusive environment that reflects the diversity of our students,
employees, and the community we serve.
SATISFACTORY ACADEMIC PROGRESS (SAP) REQUIREMENTS
At the Alamo Colleges
The Alamo Colleges Satisfactory Academic Progress (SAP) standards, as revised effective July 1, 2011 are:
1. Maintain a minimum 2.0 overall GPA, and
2. Successfully complete 67% of all course work attempted, and
3. Complete the program of study within 99 hours of attempted course work, (including hours attempted
at other colleges).
Student compliance with SAP is evaluated annually after the spring semester ends. Students who meet SAP
are classified as Good Standing. Students who do not meet SAP lose financial aid eligibility and are placed in
Suspension status. The statuses and the appeal process are defined below.
GOOD STANDING:
A student who meets all three SAP requirements is considered to be in Good Standing. Students in Good
Standing may participate in all financial aid programs provided they meet all other eligibility criteria, subject to
the availability of funds.
SUSPENSION:
Students are placed on Suspension if at the end of the spring semester they do not meet all SAP requirements.
Students whose prior status was “probation” (see below) are placed back on suspension if they are not able to
bring their performance up to minimum SAP requirements, or if they were not able to comply with the terms
of the Success Plan or Degree Plan. A student placed back on suspension may re-appeal that status after
successfully completing one semester of at least six hours enrollment. Students on suspension may continue
to enroll but at their own expense until the SAP standards are met.
APPEAL PROCESS:
Students who lose financial aid eligibility due to death of a relative, an injury or illness of the student, other
special circumstances, or for exceeding the maximum number of attempted hours allowed (99) may appeal.
Student must meet with an academic advisor to agree to and complete a Success Plan that details how the
student will comply with SAP requirements by the end of the semester or by a specific point in time. The
student must also submit a written statement explaining the reason(s) for failing to meet SAP, and if
applicable for exceeding 99 attempted hours. The statement must also explain what has changed in their
situation to enable them to meet SAP by the end of the semester. Submit with the appeal form the Success
Plan and Degree Plan (if over 99 attempted hours) signed by the academic advisor, students statement, and
any other documentation such as death or birth certificates, and doctor and hospital statements.
PROBATION:
If an appeal is approved, the status is changed to Probation and eligibility is reinstated for one semester only,
(subject to any limitations imposed, and/or to individual program requirements). Academic performance is
evaluated after the semester ends to determine if SAP and/or terms of the Success/Degree Plan was met to
allow for eligibility to be continued for the following semester of enrollment.
CONTINUATION OF ELIGIBILITY - PROBATION to ACADEMIC PLAN:
Student progress and the Degree Plan (if required) is reviewed after each semester to evaluate whether SAP
requirements are met. If SAP is met and student follows the approved plan, financial aid eligibility continues
through the end date established by the Counselor/Advisor. Students who did not meet SAP and/or who did
not follow the Degree Plan are placed back on suspension. A student may not re-appeal after being
suspended from Academic Plan status. Students on suspension may continue to enroll but at their own
expense.