A9/514
THE UNIVERSITY OF HONG KONG
FACULTY OF ARTS
Guidelines on Application for Credit Transfer for Exchange Studies
[Applicable to students admitted to the BA (4-year) curriculum & BA&LLB (5-year) curriculum]
A.
1.
1st submission of preliminary approval for credit transfer before departure for exchange
Before submitting this form, applicants MUST have consulted the UG Programme Coordinator(s)/
teacher(s) concerned about the suitability of proposed course selection for exchange studies and
MUST have obtained preliminary approval for credit transfer from the Programme(s).
2.
Sections I to II(b) [personal information and proposed course selection] of this form should be submitted
to the Arts Faculty Office at least 1 month prior to the start of the exchange semester at the host
institution, attached with (email) correspondence showing preliminary approval for credit transfer from
the Programme(s) concerned. Other detailed supporting documents, such as finalized course syllabus(es)/
detailed course outline(s), will be submitted later in a full set together with Section II(c) of the application
form during your exchange (see Note 6 below for details).
3.
Applicants undergoing a full-year exchange may submit a second application for credit transfer for the
second semester at least 1 month before the second exchange semester at the host institution begins.
B.
4.
2nd submission of finalized course enrollment for credit transfer during exchange
After arriving at the host institution, all applicants are further required to confirm and submit Section II(c)
[finalized course enrollment] to the Arts Faculty Office after the add/ drop period but no later than 1
month after the commencement of the exchange semester at the host institution.
5.
Applicants may revise course selection for credit transfer in Section II(c) (e.g. add course(s), replace or
cancel preliminarily-approved course(s)). Any applicants intending to add new course(s) should have
consulted the Programme(s) concerned about the suitability of credit transfer before submitting Section
II(c).
6.
Applicants should attach a full set of supporting documents related to the finalized course enrollment,
which must include, but are not limited to, the following:
(a) the course syllabus(es)/ detailed course outline(s), which should state the total number of contact
hours (in lectures, tutorials, etc.), weekly schedule, reference list, assessment methods and credit/
unit weighting of course(s) at the host institution, etc.; and
(b) for newly-added course(s): related email correspondence with the Programme(s) as evidence of
prior consultation.
C.
7.
Final submission of transcript upon return to HKU
Transfer of credits is conditional upon the successful completion of the approved course(s). Applicants
are required to submit an original copy/ a certified true copy of the official transcript issued by the host
institution to the Arts Faculty Office as soon as possible, in order to complete the application procedures.
D.
8.
Fulfilment of graduation requirements at HKU
(a) Students should complete at least 50% of each of the Arts major/ minor requirements at HKU.
Transferred credits in excess of the cap as approved by the major/ minor offering Programme(s) will
be counted only as free elective(s) for the BA degree.
(b) Students being granted credit transfer are deemed to have completed the equivalent number of credits
for the BA degree. In other words, successful applicants are not required to make up the credits
approved for credit transfer.
(c) Credits and grade(s) of the course(s) approved to be transferred will not be included in the calculation
of GPA and honours classification.
E. Contact of the Arts Faculty Office
Address: Room 405, 4/F, Run Run Shaw Tower, Centennial Campus, HKU
Phone: 3917 8977
Email: arts@hku.hk
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THE UNIVERSITY OF HONG KONG
FACULTY OF ARTS
Application for Credit Transfer for Exchange Studies
[Applicable to students admitted to the BA (4-year) curriculum & BA&LLB (5-year) curriculum]
*Please delete as appropriate.
I.
PERSONAL PARTICULARS
Name:
BA Year:
Surname
University No.:
First Name
Contact No.: (Mobile)
HKU Email:
@hku.hk
For Year 2 or above students only:
Arts
Major:
II.
Additional
Major:
OPTIONAL
Additional
Minor(s):
APPLICATION FOR CREDIT TRANSFER FOR EXCHANGE STUDIES
(a) Information of the host institution: (Applicants may need to contact the host institution for details.)
For 1st/ 2nd / summer semester only / full-year* of the academic year of
Name of the host institution:
Normal study load for exchange students (credits/ units):
per semester/ term
First day of teaching of each exchange semester:
Last day of each designated add/ drop period during exchange:
Note: Applicants should attach the relevant information of the host institution as supporting documents
(e.g. http://tl.hku.hk/reform/ and http://aao.hku.hk/faculty-staff/cur-reg-date/aca-dates/).
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[To be submitted with page 2 of this form.]
(b) Proposed course selection (to be submitted to the Arts Faculty Office at least 1 month prior to the start of the exchange semester at the host institution):
Declaration
(Please  on the box below if you have followed the procedures stated.)
I have obtained preliminary approval for credit transfer from the Programme(s) concerned (with relevant correspondence attached) as follows:
(i) Course(s) studied at host institution
[ Please mark the corresponding “No.” on the cover of each attachment, e.g. Course No. 1]
(ii) Fulfilment of graduation requirement(s) at HKU
#
No.
#
Course
code
Course title
Credit(s)/
Unit(s)
Seeking to transfer the course
as:
a) Major; b) Minor; or
c) Free elective
Seeking the specified Programme
Preliminary approval
to evaluate the course:
e.g. CLIT, EUST, SINO (Arts
Credits
Course level*
Stream)
1.
a/
b/
c*
Intro/ Advanced
2.
a/
b/ c*
Intro/ Advanced
3.
a/
b/ c*
Intro/ Advanced
4.
a/
b/ c*
Intro/ Advanced
5.
a/
b/ c*
Intro/ Advanced
6.
a/
b/ c*
Intro/ Advanced
7.
a/
b/ c*
Intro/ Advanced
8.
a/
b/ c*
Intro/ Advanced
9.
a/
b/ c*
Intro/ Advanced
10.
a/
b/ c*
Intro/ Advanced
Student Signature:
Student Name and University No.:
Date:
BA Year:
3
[To be submitted separately.]
(c) Finalized course enrollment (to be submitted to the Arts Faculty Office after the add/ drop period but no later than 1 month after the commencement of the
exchange semester):
Declaration
(Please  on the box below if you have followed the procedures stated.)
I now confirm my finalized course enrollment for credit transfer (with a full set of supporting documents related to the course(s) attached) as follows:
*Please delete as appropriate.
(i) Course(s) studied at host institution
[#Please mark the corresponding “No.” on the cover of each attachment, e.g. Course No. 1]
No.
#
Course
code
Course title
(ii) Fulfilment of graduation requirement(s) at HKU
Seeking to transfer the
Credit(s)/ course as:
Unit(s)
a) a) Major; b) Minor; or
b) c) Free elective
Seeking the specified
Programme to evaluate the
course: e.g. CLIT, EUST,
SINO (Arts Stream)
(iii) For official use only
Recommendation(s) by Programme(s)
concerned
Approval*^ Credits
Course level*
1.
a/
b/ c*
Yes/ No
Intro/ Advanced
2.
a/
b/ c*
Yes/ No
Intro/ Advanced
3.
a/
b/ c*
Yes/ No
Intro/ Advanced
4.
a/
b/ c*
Yes/ No
Intro/ Advanced
5.
a/
b/ c*
Yes/ No
Intro/ Advanced
6.
a/
b/ c*
Yes/ No
Intro/ Advanced
7.
a/
b/ c*
Yes/ No
Intro/ Advanced
8.
a/
b/ c*
Yes/ No
Intro/ Advanced
9.
a/
b/ c*
Yes/ No
Intro/ Advanced
10.
a/
b/ c*
Yes/ No
Intro/ Advanced
Student Signature:
Student Name and
University No.:
Date:
Name of host institution:
BA Year:
Signature:
Head of
Programme:
Date:
^If Programmes consider that any of the above courses are less relevant to their disciplines, they may either reject the application or approve the courses merely as “free electives”, which
cannot be counted towards the (prospective) major/ minor requirements in any case. Please specify the course code(s) here if the latter option is applicable: ____________________________
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