Division of Human Resources
Employment Procedure Checklist
New Hire Employee Checklist*
Employees: Work with your supervisor to review and complete each item listed below within the first two weeks of
your hire date. Turn the complete form into your supervisor, and keep a copy to incorporate into your
departmental orientation.
Supervisors: Incorporate the items below into your employee’s departmental orientation. Ensure each item is
completed within the first two weeks of the employee’s start date.
More detailed university policy, health and welfare benefits information is available during the formal university
orientation process. Contact the Employment Service Center and Total Compensation and Wellness for more
information.
Employee Name:
Classification:
Personnel Date:
Banner ID:
Hiring Manager:
Supervisor:
Personnel/Hiring Information
Initiated Action/Function
Copy of Position Posting (from
OHS)
Personnel Paperwork
Veterans/Disability Survey
OISS Form (if applicable)
Signed Offer Letter
Confidentiality Statement
https://jobs.wayne.edu/hr
http://www.hr.wayne.edu/help/
http://www.hr.wayne.edu/esc/supervisors/transactions.php
Available during F/S Orientation
http://www.oiss.wayne.edu/departments/workauthorization.php
ESC collects, attached to incoming paperwork
Provided by department
Departmental Orientation
Initiated Action/Function
Campus Map
Organizational Chart of Unit and
Division
Security Building Access
Keys
E-mail Access
Voice-mail Access
Faculty & Staff Directory
Supplies ordered
Identified/cleaned workspace
Introduction to Staff & Orientation
to Department
Introductory email to department &
applicable units
Date
Completed
Location
Date
Completed
Location
http://www.campusmap.wayne.edu/
Provided by department
http://police.wayne.edu/building.php
See section 5.3 of http://fisopsprocs.wayne.edu/appm/
http://computing.wayne.edu/accessid/
http://computing.wayne.edu/phone/voicemail.php
http://www.ucomm.wayne.edu/~fsd/index.html
Provided by department
Provided by department
Provided by department
Provided by department
Banner Information Systems Access
Initiated
Action/Function
FMS
HRMS
RAPP
P-CARD
Page 1 of 2
Location
Date
Completed
http://computing.wayne.edu/forms/banner-access.php
http://computing.wayne.edu/forms/banner-access.php
http://computing.wayne.edu/forms/banner-access.php
http://purchasing.wayne.edu/about/card-team.php
687301284
Last Revised: 5/19/11
Division of Human Resources
Employment Procedure Checklist
Initiated Action/Function
Veterans/Disability Survey
One Card
Parking Pass
I-9 Employment Eligibility Form
Tax forms
Direct deposit
Union applications/forms
University Orientation
Employee Assistance Program
Initiated Action/Function
Attendance Policy/Time Off
Request
Sexual Harassment Policy
Nondiscrimination/
Affirmative Action Policy
Non-Rep Manual
Human Resources Manual
Telephone Policy
Acceptable Use of Information
Technology Resources
University Policies
WSU Administrative Policies &
Procedures
Departmental Policies &
Procedures
Smoke-Free Campus Policy
Workplace Violence
Risk Management
Travel Expense Policy
(if necessary)
Faculty/Staff Orientation
Location
Provided at orientation
http://www.onecard.wayne.edu/
http://www.parking.wayne.edu/
Instructions provided at http://www.hr.wayne.edu/esc/formI9.php
Form completion at http://www.newi9.com/
http://fisops.wayne.edu/payroll/forms/w-4.php
Provided at orientation
Provided at orientation
Scheduled by employee via Pipeline/TSW
http://lumprod.wayne.edu/cp/home/loginf
http://www.hr.wayne.edu/avp/eap
Policies & Procedures
Location
Date Completed
Date Completed
See section 3.0.11 of http://fisopsprocs.wayne.edu/appm/
See section 3.0.4 of http://fisopsprocs.wayne.edu/appm/ &
http://www.deo.wayne.edu/pdfs/policy.php
http://oeo.wayne.edu/pdfs/affrm_actn_policy.pdf
http://www.hr.wayne.edu/avp/pdfs/nrmanual.pdf
Provided by Department
Designated by department
See section 00-1 of http://fisopsprocs.wayne.edu/policy/
http://fisopsprocs.wayne.edu/policy/
http://fisopsprocs.wayne.edu/policy/
Designated by department
See section 00-3 of http://fisopsprocs.wayne.edu/policy/
See section 99-3 of http://fisopsprocs.wayne.edu/policy/
See section 02-7 of http://fisopsprocs.wayne.edu/policy/
See section 7.1 of http://fisopsprocs.wayne.edu/policy/
Date completed and submitted to Supervisor:
Employee Signature:
*Upon completion, hiring manager uploads this document to Xtender under “Department Docs”.
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687301284
Last Revised: 5/19/11