Scholarship Foundation Bylaws

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Navy Wives Clubs of
America, Inc.
Scholarship Foundation
Bylaws
Amended at National Convention
Bangor, WA
2014
NWCA Scholarship Foundation Bylaws 2014
1
Certificate of Incorporation
We, the undersigned, all citizens of the United States and a majority citizens and residents of the
District of Columbia, desiring to associate ourselves as a corporation pursuant to the provision of
Title 29 of Chapter 6 of the District of Columbia code (1940), do hereby certify as follows:
FIRST, The name or title by which the corporation shall be known in law shall be THE
SCHOLARSHIP FOUNDATION OF THE NAVY WIVES CLUBS OF AMERICA. SECOND,
the term for which it is organized shall be perpetual. THIRD, The particular business and objects
of said corporation shall be to: (a) administer a scholarship program to assist sons and daughters
of enlisted personnel of the U.S. Navy, Marine Corps and Coast Guard on active Duty or retired
or to sons and daughters of deceased personnel of the above categories, in obtaining college
educations, vocational, business, or other training which will fit them to make more valuable
contributions to society, and (b) collect, hold and invest funds received from gifts, donations,
special fund rising drives and bequests and utilize the same to further the primary purpose of the
Foundation as stated above. FOURTH, The number of it’s trustees, directors, or managers for
the first year of its existence shall be five.
IN TESTIMONY WHEREOF, we have this 18th day of September 1953, hereunto set our hands
and seals.
NWCA Scholarship Foundation Bylaws 2014
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Scholarship Foundation Bylaws
Navy Wives Clubs of America, Inc.
(Amended at National Convention
Bangor, WA 2014)
Article I
Section 1.
The name of this Corporation shall be the Scholarship Foundation of the Navy
Wives Clubs of America, Inc.
Article II
Purpose
Section 1.
The purpose of the Corporation is to grant Scholarships to eligible applicants and
thus assist them in furthering their education; College, Vocational, Technical or
Business.
Article III
Contributions
Section 1.
Section 2.
Contributors are asked to voluntarily support the work of the foundation.
An endowment or bequest to the Foundation becomes a Memorial to the donor or
one designated by the donor, if desired. (10/14)
Article IV
Officers
Section 1.
Section 2.
The Officers of the Foundation shall be:
a.
Director
b.
Secretary/Treasurer
Duties
a.
The Director shall:
(1)
Manage the affairs of the Foundation along with
Secretary/Treasurer (10/14)
(2)
Enlist the necessary assistance from NWCA clubs, from branches
of the Armed Forces and outside organizations involved in
publicizing the work of the Foundation. (10/14)
(3)
In the absence of the Secretary/Treasurer, accept donations for the
Foundation and turn the same over to the Secretary/Treasurer.
(4)
Work with the Secretary/Treasurer on all business concerning the
Foundation.
(5)
Direct the Secretary/Treasurer to expend funds for Scholarships in
accordance with the grants of the Foundation.
(6)
Be required to submit written quarterly reports. Original copy with
receipts attached to be sent to the Secretary/Treasurer. Copies
NWCA Scholarship Foundation Bylaws 2014
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Section 3.
shall be submitted to the National President and National
Treasurer. Annual reports shall be submitted to the National
Board, NWCA clubs, and Members-at-Large.
(7)
Send a report quarterly (not financial) to the National President as
to the activities of the Foundation such as stock sales, donations,
etc. (10/14)
(8)
Send copies of all reports and correspondence to the NWCA
National President for permanent filing.
(9)
Be required to mail applications to all who request one and appear
to be eligible.
(10) Submit scholarship recipients booklet as an annual report at
National Convention and to all NWCA clubs represented.
(11) Process all the New and Renewal Application for the Foundation.
(10/14)
b.
The Secretary/Treasurer shall:
(1)
Handle correspondence and maintain all financial records
pertaining to his/her position. (10/14)
(2)
Send copies of all reports and correspondence to the NWCA
National President for permanent filing.
(3)
Be responsible for and keep account of all money, securities,
investments, and properties, and make such investments,
dispositions, and transfer of funds as deemed necessary, with the
approval of the Scholarship Director and the NWCA National
President.
(4)
Keep the funds of the Foundation in depositories properly insured
for at least one hundred thousand dollars ($100,000.00), with all
disbursements to be made by check only.
(5)
Notify selectees and keep in contact with Scholarship recipients.
(6)
Submit quarterly reports to the Connection on all donations
received.
(7)
Have an annual audit of the financial accounts made by a Certified
Public Accountant, prior to National Convention. The books shall
be closed as of August 31, and an annual financial report shall be
submitted at the NWCA National Convention.
(8)
Disburse grant funds directly to the institution selected by the
Scholarship recipient.
(9)
File an annual income tax form provided by the Certified Public
Accountant by December 15, to the Internal Revenue Service by
mail, return receipt requested.
(10) Shall prepare an annual budget to be presented at National
Convention of Navy Wives Clubs of America, Inc.
Qualifications
a.
Director
(1)
Shall be a member of NWCA in good standing and must reside
within the boundaries of the United States, excluding Alaska and
Hawaii. (Amended 2010)
NWCA Scholarship Foundation Bylaws 2014
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(2)
Section 4.
Section 5.
Shall have been a member of NWCA for a three (3) year period
and have at least two (2) accumulative years in any of the
following offices: President, Vice President, Secretary, Treasurer,
Parliamentarian, or Chaplain in a club or clubs of NWCA.
(Amended 2010)
b.
Secretary/Treasurer
(1)
Shall be a member of NWCA in good standing and must reside in
the boundaries of the United States, excluding Alaska and Hawaii.
(Amended 2010)
(2)
Shall have been a member of NWCA three (3) accumulative years
in any of the following offices: President, Vice President,
Secretary Treasurer, Parliamentarian, or Chaplain in a club or
clubs of NWCA. (Amended 2010)
(3)
Shall be bondable.
(4)
Shall have the knowledge and experience of a bookkeeper and
typist.
Term of Office and Elections:
a.
The term for each Scholarship Office shall be two (2) consecutive years.
The consecutive terms a Scholarship Officer may serve in each office shall
not exceed two (2). (10/02)
b.
Elections shall take place at the NWCA National Convention.
Nominations may appear in the official Call to convention, and may also
be accepted from the floor.
c.
Once an individual has served as both Director and Secretary/Treasurer
she/he may not run for these offices for at least two (2) consecutive years.
(10/14)
Expulsion:
a.
Any Scholarship Officer, who, for a period of ninety (90) days fails to
perform the duties of her office shall be replaced by the NWCA President
with the approval of the NWCA Board of Directors, without the formality
of a resignation, and shall be notified of her replacement.
Article V
Expenses
Section 1.
Operating expenses of the Scholarship Foundation and its Officers shall be paid
from the Bank Accounts.
a. The Director shall have an expense account in the same amount as allotted by
the National Chairmen for stationery and supplies and other expenses to
maintain this office.
b. The Secretary/Treasurer shall have an expense account in the same amount
allotted the National Officers for stationery supplies and other expenses to
maintain this office
c. The Secretary/Treasurer, upon election, shall be bonded for not less than one
hundred-fifty thousand dollars ($150,000.00).
NWCA Scholarship Foundation Bylaws 2014
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d. Transportation and related travel expenses or package fee for the Director and
Secretary/Treasurer to and from National Convention of NWCA shall be paid,
not to exceed least expensive airfare available with tickets purchased thirty
(30) days in advance whenever possible. Package fees, if paid, shall include
all time required for mandatory Board Business. Receipted bills must be
turned into the Secretary/Treasurer of the Scholarship Foundation.
e. Transportation and related travel expenses for one of the Scholarship Officers
to meet once a year with the other officer for the purpose of selecting the
recipients of grants shall be paid, not to exceed least expensive airfare
available. Receipted bills must be turned into the Secretary/Treasurer of the
Foundation, with a copy being sent to the National President of NWCA.
f. Transportation and related travel expenses, not to exceed least expensive
airfare available for the Director and/or Secretary/Treasurer shall be paid to
and from the place of business where the stockbroker is located, not to exceed
one a term. Receipted bills must be turned into the Secretary/Treasurer of the
Foundation, with a copy being sent to the National President of NWCA.
(10/98)
Article VI
Eligibility for the Grants
Section 1.
The Scholarship Officers of the Foundation shall select the recipients for the
grants on the following basis:
a. To be eligible, the applicant shall be a dependent son or daughter (natural
born, legally adopted, or step child) of active duty, retired with pay, or
deceased enlisted member of the Navy, Marine Corps or Coast Guard. The
applicant shall hold a valid military dependent ID card (Untied States
uniformed Services Identification & Privilege Card).
b. Need of financial assistance to further their education shall be a primary factor
in selecting the recipients for the grants.
c. An applicant shall be a graduate of an accredited high school or its equivalent,
or one who will qualify for graduation prior to beginning eligibility for
assistance.
d. The applicant’s scholastic standing shall be at least a 2.5 average for a first
time applicant. Renewals to be selected at the discretion of the Scholarship
Officers and Advisory Board, if necessary.
e. The applicant shall have applied for admission to an accredited school.
(10/98)
f. Applicants for graduate studies shall not be eligible for a scholarship, except
for a Member’s child. (10/98)
g. Application shall be postmarked no later than the date stated in the
Scholarship application, unless extended due to necessity by the Scholarship
Officers.
NWCA Scholarship Foundation Bylaws 2014
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Article VII
Nature of Awards
Section 1.
Each member’s child Scholarship awarded by this Foundation shall be a grant of
one thousand five hundred dollars ($1,500.00), if possible, per academic year.
All other scholarships awarded by this Foundation shall be a grant of one
thousand dollars ($1,000.00), if possible, per academic year. These grants shall
be paid directly to the institution. (10/06)
a.
Five (5) Members Child Scholarships shall be granted annually to
applicants who are the children of regular members or MALs (who qualify
for regular membership) of NWCA. These Scholarships shall be
continued until graduation, not to exceed four years, as long as scholastic
standing and eligibility requirements are met. There will be two (2) first
year awards, one (1) second year award, one (1) third year award and one
(1) fourth year award, if possible. In the event there are no qualified
applicants to award the scholarship for first, second, third and fourth years,
then an award may be granted in any year so that all four grants are
awarded. A fifth year award may be granted if the student’s program of
studies requires five (5) years. These scholarships shall be given in
memory of Elise Skylstead. ($1,500.00 each) (10/14)
b.
Four (4) first year (freshmen) scholarships shall be awarded annually to
first year students. These scholarships shall be continued until graduation,
but no more than four (4) years, as long as scholastic standing and
eligibility requirements are met. These scholarships shall be given in
honor of the presiding National President. ($1,000.00 each) (Members
child $1,500.00 Amended 2010)
c.
Four (4) second year (sophomore) scholarships shall be awarded annually
to second year students. These scholarships are renewal grants from the
previous year’s first year (freshmen) awards and will continue through
their senior year provided scholastic standing and eligibility requirements
are met. In the event that a renewal applicant does not reapply or becomes
ineligible, then a second year student will be selected from the
applications received for the current year. These scholarships shall be
given in memory of Mary Paolozzi, PNP. ($1,000.00 each) (Members
child $1,500.00 Amended 2010)
d.
Four (4) third year (junior) scholarships shall be awarded annually to third
year students. These scholarships are renewal grants from the previous
year’s second year (sophomore) awards and will continue through their
senior year provided scholastic standing and eligibility requirements are
met. In the event that a renewal applicant does not reapply or becomes
ineligible, then a third year student will be selected from the applications
received for the current year. These scholarships shall be given in
memory of Ruth Berry and Doris Smith. ($1,000.00 each) (Members
child $1,500.00 Amended 2010)
NWCA Scholarship Foundation Bylaws 2014
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e.
f.
g.
Four (4) fourth year (senior) scholarships shall be awarded annually to
fourth year students. These grants are renewal grants from the previous
year’s third year awards. In the event that a renewal applicant does not
reapply or becomes ineligible, then a fourth year student will be selected
from the applications received for the current year. These scholarships
shall be given in honor of the Scholarship Officers.($1,000.00) (Members
child $1,500.00 Amended 2010)
A total of four (4) upperclassmen scholarships shall be awarded annually
to a Second, Third and/or Fourth year student who has not previously been
selected as a scholarship recipient. These grants may be awarded in any
combination of scholastic year. The grants are for one (1) year only.
However, each applicant may reapply to be considered for the following
year for any grant that he/she is eligible. These scholarships shall be given
in memory of John F. Kennedy. (10/14) ($1,000.00 each) (Members
child $1,500.00 Amended 2010)
Two (2) Viola Cross scholarships shall be awarded annually to a NWCA
Member’s Child, if possible, enrolling Special Education (working with
the handicapped). The applicant may be a first year student or
upperclassman. This scholarship shall be a continued award until
graduation provided scholastic standing and eligibility requirements are
met, not to exceed four (4) years. A fifth year award may be granted for a
NWCA Member’s Child if the students program of studies requires five
(5) years. These scholarships shall be given in memory of Viola Cross,
NWCA Beeliners #209. ($1000.00 each) (Members child $1,500.00
Amended 2010)
h.
Two (2) J.J. VanFleck scholarships shall be awarded annually to a premed or medical student. The applicant may be a first year student or
upperclassman. These scholarships shall be a continued award until
graduation provided scholastic standing and eligibility requirements are
met, not to exceed four (4) years. A fifth year award may be granted for a
NWCA Member’s Child if the student’s program of studies requires five
(5) years. These scholarships shall be given in memory of Hospital
Corpsman J.J. VanFleck who was killed in Vietnam. ($1,000.00 each)
(Members child $1,500.00 Amended 2010)
i.
One (1) Jeanne Orrall scholarship shall be awarded annually to a NWCA
Member’s child, if possible. The applicant may be a first year student or
Upperclassman. This scholarship shall be continued until graduation, not
to exceed four (4) years, provided scholastic standing and eligibility
requirements are met. A fifth year award may be granted for a NWCA
Member’s Child if the student’s program of studies requires five (5) years.
This scholarship shall be given in memory of Jeanne Orrall, PNP and for
Secretary/Treasurer of the Scholarship Foundation. If this scholarship is
awarded to a member’s child, the amount shall increase to $1500.00;
otherwise it shall be $1000.00. (Amended 2010)
NWCA Scholarship Foundation Bylaws 2014
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j.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
One (1) Jean S. Lyles Memorial Scholarship shall be awarded annually to
a NWCA Member’s Child, if possible. The applicant may be a first year
student or upperclassman. This scholarship shall be continued until
graduation, not to exceed four (4) years, provided scholastic standing and
eligibility requirements are met. This scholarship shall be given in
memory of Jean S. Lyles, Past National President and Past National
Scholarship Director and Scholarship Secretary/Treasurer. (10/14)
The number and amount of each scholarship awarded listed in Article VII, Nature
of Awards, Section 1 is based solely on the status of the Scholarship Foundation
portfolio and the amount of donations received each year. The number and
amount of each scholarship may decrease should circumstances warrant.
NWCA Members whose children are applying for the NWCA Member’s Child
Scholarship, and the Jeanne Orrall, memorial Scholarship shall send a letter to the
Director and/or Secretary/Treasurer stating their membership, which will then be
verified by the National Treasurer. (Adopted 1990)
These grants are given with the understanding that no payment shall be expected
from the recipients. Recipients may contribute to the Scholarship Foundation, if
they so desire.
Grants are to be applied for tuition, room and board, fees and/or books. If for any
reason the grants are unused, the funds are to be returned to the Foundation.
All required documentation necessary for accepting the award must be received
by the Secretary/Treasurer no later than 01 September of any year. If grants are
unable to be presented for any reason, the Scholarship Officers shall be directed to
award to the next eligible applicant any previously unused grant. (10/02)
Any selectee/recipient who participates in a demonstration degrading our Flag
and/or Country shall not be eligible for a grant. Any recipient convicted of
substance abuse shall be carefully reviewed by the Scholarship Officers prior to
renewal. (10/14)
Article VIII
Amendments to Bylaws
Section 1.
Section 2.
Section 3.
These bylaws may be amended at the National Convention of Navy Wives Clubs
of America, Inc., every four (4) years, provided that notice to amend shall have
been appended to the Call to Convention. (10/14)
Procedure:
a. Proposed amendments shall be presented to the bylaws committee at least five
(5) months prior to National Convention.
b. A brief explanation shall be submitted and shall be included in the Call to
Convention.
c. All NWCA Scholarship bylaws proposed changes must be identified on the
Call to National Convention by club, council, Region or NWCA member’s
name. (10/02)
Bylaw Committee:
NWCA Scholarship Foundation Bylaws 2014
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a.
The bylaw committee shall consist of four (4) members, with one member
representing each region. The National Parliamentarian shall serve as the
chairman and represent her region.
Article IX
Parliamentary Authority
Section 1.
The Scholarship Foundation shall be governed by the Scholarship Foundation
Bylaws, Standing Rules, NWCA Bylaws and then Robert’s Rule of Order, Newly
Revised, Current Edition.
OCTOBER 2014 CONSTITUTES THE MOST CURRENT AND UP TO DATE
SCHOLARSHIP BYLAWS.
Christel Anderson ~ National Parliamentarian
NWCA Scholarship Foundation Bylaws 2014
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Standing Rules
Scholarship Foundation Standing Rules
1. Scholarship month shall be January.
2. Each scholarship recipient shall be notified by the Scholarship Secretary/Treasurer if his/her
scholarship is given in someone’s honor or memory.
3. A Board of Advisors to the Scholarship Foundation consisting of three NWCA members shall
be appointed by each incoming National Board of Directors. Two of the advisors must have
served as a Scholarship Foundation Officer. They shall have no expense account. This shall be
a Standing Committee until dissolved by the membership.
4. The Director and Secretary/Treasurer shall send copies of their quarterly and annual report to
NWCA National President. Details of expenses shall be included in these reports. Quarterly
reports shall be printed in the Connection. (Adopted 2011)
5. In the event the Navy Wives Clubs of America, Inc. ceases to exist, leaving only the
Scholarship Foundation of the Navy Wives Clubs Inc., the offices of Director and Sec/Tres. will
be selected from Past National Presidents, Past Scholarship Officers and Past National Officers
of Navy Wives Clubs of America, Inc. (10/14)
6. A decorative unframed certificate shall be awarded to the top contributor of each category
to the Scholarship Foundation. Those clubs having a Thrift Shop are excluded from the First
(1st) and Second (2nd) category. The categories are the following: 1. 1-12 in membership; 2. 13
and over in membership; 3. All clubs that have Thrift Shop. (10/14)
OCTOBER 2014 – THIS CONSTITUTES THE MOST CURRENT NWCA
SCHOLARSHIP FOUNDATION STANDING RULES,
Christel Anderson~ National Parliamentarian
NWCA Scholarship Foundation Bylaws 2014
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