Miami Valley Christian Academy
Fine Arts Boosters
Bylaws
Article I – Name
The name of the organization shall be the MIAMI VALLEY CHRISTIAN ACADEMY FINE
ARTS BOOSTERS (hereafter called FAB).
Article II – Mission
FAB exists to serve MVCA fine arts students by supporting the fine arts faculty as it develops,
grows, and sustains high quality fine arts opportunities, so that MVCA students can fully
celebrate, nurture and express the creative nature God instilled in them at every level of their
education.
FAB will accomplish this mission through annual fundraising, volunteering, promoting, and
advocating efforts.
Article III – Membership
1. FAB membership shall be open to any interested adult, not enrolled in high school, who
seeks to further the development of the fine arts at MVCA.
2. There shall be no fees associated with membership.
Article IV – Organization
Section I – FAB Board of Directors
1. The governing body for FAB shall be the MVCA FAB Board of Directors (hereafter
called the Board).
2. The leadership of the Board shall be known as the Executive Council, which shall be
comprised of four officers elected by the FAB general membership for a one-year term.
The four officers shall consist of a President, Vice-President, Secretary and Treasurer.
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Other individuals may be elected to chair standing FAB committees and sub-committees
without being a member of the Executive Council. The members of the Executive
Council and all standing committee chairpersons shall make up the Board and have
voting rights on FAB business. Sub-committee chairs are not Board members, thus do
not have voting rights.
Section II – Executive Council
1. President - The President shall facilitate the general goals of FAB by providing oversight
to the executive council and committees. The President shall promote awareness of the
MVCA fine arts programs and FAB throughout MVCA and the community. The
President shall set the agenda for and run all general membership meetings and may serve
on committees as needed. The President shall approve or disapprove all check and
spending requests per FAB bylaws. The President shall be responsible for all
organizational and external communications, both within and external to the MVCA
community. The President shall meet regularly with the MVCA Fine Arts Director to
understand top priorities, needs and overall status of the program.
2. Vice-President - The Vice-President shall support the President as needed and shall run
all general membership meetings in the absence of the President. The Vice-President
shall fulfill the duties of the President if the latter is absent or otherwise unable to execute
his/her responsibilities.
3. Secretary - The Secretary is responsible for recording, archiving and distributing minutes
of all executive council meetings and general membership meetings, and for providing
official correspondence when requested by the executive council. The Secretary shall
record all votes and disseminate results of decisions to the general membership. The
Secretary shall maintain records of meeting attendance and member contact information.
4. Treasurer - The Treasurer shall maintain and communicate all financial records for
FAB, make deposits, and write checks as required. The Treasurer shall be responsible for
all cash boxes and cash receipts for events conducted by FAB. The Treasurer shall
prepare an annual FAB budget. The Treasurer shall meet regularly with the President
and FAB Administration Liaison to review the FAB financial position. The Treasurer
shall confirm the execution of an annual audit of records or request an audit if the need
should arise during the year.
Section III – Standing Committees
1. Public Relations – The Public Relations Committee will work with all other FAB
committees to create promotional tools, including advertisements, media releases and
internal announcements, to help achieve the following objectives:
a. Develop and maintain a positive, consistent image for MVCA fine arts,
b. Build awareness and understanding of MVCA fine arts programs, both internally
among MVCA families and staff, and externally within the community,
c. Engage MVCA students and families more actively in MVCA’s fine arts
programs, and
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d. Promote MVCA fine arts events, both internally among MVCA families and staff,
and externally within the community.
e. Subcommittee: Outreach to Homeschoolers and Community: The Outreach
to Homeschoolers and Community Committee will work with the Admissions
Director to determine how FAB can participate in Academy efforts to reach the
homeschool community and present these findings to the general membership for
discussion. Once participation has been approved by FAB and the MVCA
administration, the subcommittee will facilitate this participation.
2. Fundraising – The Fundraising Committee will research and propose fundraising
opportunities for FAB. The committee will present their recommendations to the general
membership for discussion. Once events have been approved by FAB and the MVCA
administration, the committee will facilitate the operation of the fundraiser.
3. Elementary Productions – The Elementary Productions Committee will consult with the
Fine Arts Faculty to determine what is needed to produce the elementary productions,
and then facilitate the fulfillment of these needs.
4. Drama – The Drama Committee will consult with the fine arts faculty to determine what
is needed to produce drama productions, and then facilitate the fulfillment of these needs.
5. Vocal – The Vocal Committee will consult with the fine arts faculty to determine what is
needed to produce vocal productions, and then facilitate the fulfillment of these needs.
6. Instrumental – The Instrumental Committee will consult with the fine arts faculty to
determine what is needed to support and grow instrumental productions, and then
facilitate the fulfillment of these needs.
7. Visual Arts - The Visual Arts Committee will consult with the fine arts faculty to
determine what is needed to produce the visual arts productions, and then facilitate the
fulfillment of these needs.
a. Subcommittee: Beautification: The Beautification Committee will consult with
the fine arts faculty, academy administration and academy maintenance to
identify creative opportunities to enhance the physical experience at the academy
aesthetically and artistically, and then facilitate the fulfillment of approved
projects.
Section IV – Non-voting Advisors
1. FAB shall have advisors that are invited and encouraged to participate in Executive
Council and general membership meetings. These advisors shall not have voting rights.
2. The MVCA Head of School shall appoint a Fine Arts Director. The Fine Arts Director
shall advise FAB, especially in matters pertaining to vision and goals of the fine arts
department and faculty.
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3. The MVCA Head of School shall appoint a FAB Administration Liaison to advise the
FAB, especially in matters pertaining to the academy administration and strategic
direction.
4. FAB shall appoint a former FAB President to serve as the Executive Council Advisor.
The Executive Council Advisor shall advise FAB as necessary to promote continuity
from year-to-year as the mix of Board members change.
Section V – General Membership
1. All general membership meetings are open to any interested adult.
2. FAB will meet on an as needed basis throughout the year to conduct FAB business, at a
minimum of monthly during the school year.
3. Notice of all general membership meetings shall be communicated at least one week
prior to the meeting date by the FAB President. The notice shall clearly indicate the date
and time of the meeting and the items to be discussed.
4. FAB shall determine the goals and financial plan for the upcoming school year.
5. FAB members will uphold and enforce the Bylaws.
Section VI – Financial Procedures
1. The FAB fiscal year shall coincide with the MVCA fiscal year.
2. A Board majority vote of approval is required for the FAB budget to be in effect. A
quorum of at least 51% of the Board is required for such a vote.
3. Expenditures less than $1000 shall be approved or disapproved by the FAB President.
4. The FAB President may not approve reimbursement to self. Such expenditures must be
approved or disapproved by the MVCA Business Manager.
5. Expenditures greater than $1000 shall be approved or disapproved by the MVCA FAB
Executive Council and shall require the signatures of the FAB President and MVCA
Business Manager to be processed.
6. FAB will coordinate the management of the FAB accounts with the MVCA Business
Manager. This includes:
a. Allowing the MVCA Business Manager to have full access to the FAB accounts.
Recordkeeping for the accounts will be maintained on the MVCA server using
software approved by the MVCA Business Manager.
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b. FAB accounts will be held at the same institution as the primary checking account
of MVCA.
c. Monthly account reconciliation and financial reports will be prepared by the
MVCA Business Manager by the 20th day of the following month.
d. Any receipts issued for charitable contributions will be in accordance with the
existing practices of the MVCA Development Department.
e. All financial records will be audited annually by the MVCA Business Manager
and the MVCA Development Director.
Article V – Elections
1. Executive Council, committee and sub-committee chairpersons shall be elected and
installed on an annual basis. Any FAB member may nominate any FAB member for any
Executive Council, committee or sub-committee chair position. Nominees will be
published at least one week prior to the election. Elections shall occur at the May general
membership meeting. Positions are elected to terms of one year. There are to be no term
limits.
2. Any Executive Council mid-term vacancy shall be filled as soon as possible through
nomination by the FAB Executive Council and elected by a simple majority vote of the
remaining Board to fill the remainder of the term. A quorum of 51% of the remaining
Board is required.
Article VI – Amendments
The Bylaws may be altered, amended or revised provided:
1. That such alteration, amendment, or revision be communicated to all FAB members and
non-voting advisors at least seven (7) days prior to the next general membership meeting.
2. That at the FAB general membership meeting, the proposed alteration, amendment or
revision shall be read by the President and the floor opened for discussion.
3. That following any discussion, the proposed alteration, amendment or revision be called
for a vote. A two-thirds vote of the attending Board is required for passage. A quorum
consists of two-thirds of the Board.
Article VII – Dissolution of the FAB
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1. Dissolution initiated by FAB must be approved adhering to the same procedures as stated
in Article VI.
2. MVCA retains the right to dissolve the FAB at any time for any cause.
3. In the event of the dissolution of the FAB, any remaining funds in the treasury will be
rendered to MVCA.
March 25, 2011