HIGHER EDUCATION COMMISSION
National Computing Education Accreditation Council
(NCEAC)
GUIDELINES & PROCEDURES FOR SEEKING
ACCREDITATION OF NCEAC
CONTENTS
I.
Accreditation-General Framework
II.
Accreditation Criteria
III.
Accreditation Visits
IV.
Selection of Program Evaluators
V.
Outcomes of Accreditation Inspection
VI.
Procedure for Seeking Accreditation of Computing Program (s)
VII.
Submission of Application - List of Form To Be Filled and Submitted
VIII.
Submission of Application - List of Documents Required With the
Application
IX.
Field Audit Guidelines-Documents Required Regarding the Computing
Program under Evaluation for the Accreditation
Field Audit Guidelines-Documents Required Regarding the Computing
Program under Evaluation for the Accreditation
X.
Field Audit Guidelines - Audit Schedule
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Scope
The following Bachelor level (4 years based) computing degree programs fall in
the preview of the accreditation by NCEAC:
a. Computer Science b. Software Engineering c. Information Technology
d. Information Systems
e. Bioinformatics
I. Accreditation-General Framework
The Council shall take into consideration the following aspects for
accreditation of degree programs in the computing related
subjects:
i) Overall scope and structure of the program
ii) Curricula/syllabi
iii) The requisite infrastructure
iv) The faculty
v) Level of compatibility with international standards
and trends
vi) Level of Skill Development by the program
vii)Level of integration of science and technology
viii)
The student support
ix) The laboratory facilities
x) Facilities for student activities and other amenities
xi) Financial aid/assistance
xii)Level of job placement of graduates
II.
Accreditation Criteria
Student:

Assumption: The following resources are required for a single
entry program with maximum of sixty students. However, in
case of multiple entry program or intake of more than sixty or
both, the criteria will be adjusted accordingly.
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Faculty:
The full-time faculty means that the full-time faculty available and qualified to teach
core-computing courses. Minimum of seven permanent core faculty members should
be available.

At least one faculty member should be holder of PhD
degree in the domain of computing

Minimum of three faculty members having eighteen years based
MS or equivalent degree in the domain of computing

Maximum of three faculty members having 16-years based
degree in the domain of computing

Faculty teaching load at minimum 4 and maximum of 6 courses
per year must be considered at the time of evaluating the fulltime faculty requirements.

Curriculum of the program should be as per respective
Curriculum:
guidelines provided by HEC.

The credit hours for the respective computing program should
be equal to or greater than 130 and structured on the basis of
minimum 4 years duration.
Infrastructure:
Classrooms:

Minimum 3 classrooms per 240 students’ batch of 4 sections
each of 60 students must be clearly mentioned as the guiding
data for the purpose of filling this evaluation form.
Labs:
Following categories of labs will be considered at the time of evaluation:
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
General Programming Lab(s)

Systems Lab(s)

Hardware Lab(s)
The number of hardware stations available should be 1:3 but 1:5 is also acceptable
where students tend to keep laptops.
Library:

Minimum of 4 computing related books per students should be
available

At least 5 IEEE/ACM transactions/proceedings should be
available in hard copy.

At least 10 technical Magazines should be available in hard
copy.
Other:

All supporting facilities should also be available.
 It is important to note that the above mentioned minimum
eligibility conditions are on the assumption that the program
should have single entry admission per academic year.
III. Accreditation Visits
a. NCEAC
shall
constitute
an
Accreditation
Inspection
Committee (AIC) for purpose of inspection visit to evaluate
each respective candidate program from the approved list of
evaluators.
b. The Chairperson of the Council shall head the AIC or, a
Member of Council as nominated by the Chairperson of
NCEAC.
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IV.
Selection of Program Evaluators
The following been previously decided by the Council regarding
qualifications of the Program Evaluators:
 PhD in Computing with minimum of 3 university level
years teaching experience in computing program
OR
 MS in Computing with minimum of 7 university level years
teaching experience in computing program
OR
 MS in Computing and 3 years industrial experience
ALL PROGRAM EVALUATORS ARE ASSESSED AND APPROVED BY
THE COUNCIL. CURRENTLY, NCEAC HAS DISTINGUISHED SENIOR
FACULTY
MEMBERS
OF
COMPUTING
DOMAIN
AS
APPROVED
PROGRAM EVALUATORS, WHO ARE SERVING IN REPUTED PUBLIC &
PRIVATE SECTOR INSTITUIONS
V.
Outcomes of Accreditation Inspection
The computing degree programs will be accredited rather than batches of the
respective programs. However, the Council will have authority for the following:

Accreditation of the respective computing degree program for
the maximum period of three years

An accredited computing degree program maybe re-evaluated
on the basis of complaints by public/students/employers. The
Council has authority to withdraw the existing accreditation of
the computing degree program.
The program will be rated in the following manner as an outcome of evaluation
regarding accreditation.
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Category W:
Degree programs meeting the major criteria as set by the
council for accreditation. The accreditation is granted for
the period of three years subject to the condition that all the
existing resources supporting the program are maintained.
Category X:
Degree programs with minor shortfalls concerning criteria
as set by the council for accreditation. It is expected to
meet the major criteria in two years as set by the council for
accreditation. The accreditation is granted for the period of
two years subject to the condition that all the existing
resources
supporting
the
program
resources
are
maintained.
Category Y:
Degree programs not meeting the major criteria as set by
the council for accreditation. The respective institutions are
required to meet major criteria and apply after one year. The
accreditation is granted for the period of one year subject to
the condition that all the existing resources supporting the
program resources are maintained.
Category Z:
Degree programs seriously deficient in meeting the major
criteria as set by the council for accreditation and
considered NOT ACCERIDITED.
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VI.
Procedure for Seeking Accreditation of Computing Program (s)
The following steps are required to be taken in a sequence given as under.
However, it should be noted that the steps given below are to taken for
each computing program separately to be evaluated for the accreditation:
Step# Requirement/
Procedure
Process
1
Online
Refer to the Website http://www.nceac.org/ to fill
Registration
and upload the online registration form regarding
the registration of computing program (s) offered
by your institution.
2
Submission
Forms:
of
List of all requisite forms to be filled is given below
Application
as
TABLE-A
and
are
available
on
web
(www.nceac.org) for downloading
Documents:
List of all requisite documents to be submitted
with application forms is given below and are
available
on
web
(www.nceac.org)
for
downloading
Submission:
All requisite forms, documents and fee are to be
mailed to the Secretariat of NCEAC.
Accreditation Fee Structure:
Rs. 150, 000/- per computing program
A BANK DRAFT OF THE REQUISITE FEE SHOULD BE
SUBMITTED PAYABLE TO NCEAC
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3
Desk Audit
The Desk Audit of the submitted application forms and
documents will be carried out at the Secretariat of the
Council on the basis of the criteria given above.
4
Field Audit/
On the successful Desk Audit of the application, Inspection
Inspection
will be scheduled and the respective institution will be
Visit
intimated regarding the date and committee of the
Inspection Visit.
5
Outcome
of Program Evaluators will submit all evaluation reports to the
Inspection
Chairman, NCEAC. Accordingly, the same reports will be
vetted during the upcoming meeting of NCEAC. The result
will be conveyed to the institution.
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Updating
of The institution of the accredited program will be required to
Information
update the Council concerning any change of facts
declared in the original documents submitted for the
accreditation.
VII.
Submission of Application - List of Form To Be Filled and Submitted
The following 16 forms (Download from the website of NCEAC) are to be
filled and submitted as an application for the accreditation of the
computing program. It should be noted that in case of multiple computing
programs, a separate application should be made for each computing
program:
KEY OF FORMS/DOCUMENTS
Sr.
No.
1
Form/Document
Name
Admin Structure
Detail
Administrative Structure of the Institution and
Information about all academic programs
2
Admission
Admission Procedures And Their Implementation
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3
Alumni
Alumni Information
4
CLF
Course Log Template
5
CMPF
6
Course Description
----
7
Course Display For
Visit
----
8
Course Registration
----
9
CRI
Curriculum Related Information
10
FIF
Faculty Information Form
11
Financial
----
12
Grading Policy
----
13
Infrastructure
----
14
PMPF
----
15
RFE
Request For Evaluation
16
Student Information
----
Course Monitoring Process Form
TABLE-A
VIII.
Submission of Application - List of Documents Required With the
Application
1. Application Forms
1. Sixteen Forms given above
2. Results & Grading
 Results of all the semesters of all the
batches under evaluation for
accreditation
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 Standard Deviation and Mean of results
of all the semesters of all the batches
under evaluation for accreditation
 Assessment of Lab Work for all the
semesters of all the batches under
evaluation for accreditation
3. Grading Policy
 Evidence of sessional and final exams
 Evidence of assignments
 Evidence of semester projects
 Evidence of Pop quizzes
 Lab Work
4. Faculty Load &
Schedules
 Faculty Course Load for the current and
last year
 Time Table of faculty and program for
the current and last year
 Lab Time Tables showing lab
commitment for each day at different
timings for the current and last year
 Academic Calendar
5. Curriculum Documentation
The respective BS program should be documented in the
following manner:
a. Program Objective
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b. Program Structure (Core and Electives)
 No of Years
 Total Credit Hours
c. Program Requirements-Summary of all
required courses
d. For each course in program, the following is
required:
 Objectives
 Structure (Lecture+ Lab)
 Credit Hours
 Prerequisite
 Contents
 Reference Material
(Names, Authors, Publisher, Year,
and ISBN for each book used)
6. Payment of Fee
A Bank draft of Rs. 150, 000/- (per program) payable to
NCEAC:
IX.
Field Audit Guidelines-Documents Required Regarding the Computing
Program under Evaluation for the Accreditation
The following documentation should be available for the evaluation by
the Inspection Committee
Category
Program
Sub-Category
Document Required
Curriculum
A COURSE FOLDER/FILE will be
Implementation/ required for each course of the
Course Folder
respective program. The following
information is to be documented in
each folder/file:
a. Course Objectives
b. Course Contents
c. Weekly plan of contents of
lectures delivered
d. Attendance Record
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e. Copy of lecture notes
f. List of Reference Material
g. Copy of assignments, quizzes,
midterms and final
examinations
h. Model solutions of all
assessments tests given in (g)
above
i. Three sample graded
assignments, quizzes,
midterms and final examination
securing max, min and average
marks
j. Marks distribution and Grading
Model
k. Complete result of the course
l. Outcomes Assessment
m. Detail of technology involved
n. Design skills/techniques
practiced
o. Complete analysis of
effectiveness of course and
level of silks ensured in:
 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design
Lab Component
If course has an additional credit
hour pertaining to Lab, then an
independent folder/file be maintained
to provide the following:
a. Lab Objectives
b. Lab Contents
c. Weekly plan of contents of lab
lectures delivered
d. Attendance Record
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e. Copy of material given to
students
f. List of Reference Material
g. Copy of assignments, quizzes,
examinations given in lab
h. Model solutions of all
assessments tests given in lab
i. Three sample graded
assignments, quizzes, and
examination securing max, min
and average marks
j. Complete result of the lab
k. Outcomes Assessment
l. Detail of technology involved
m. Design skills/techniques
practiced
n. Complete analysis of
effectiveness of lab and level of
silks ensured in:
Effectiveness
of Overall
Program
 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design
Complete analysis of
effectiveness of program and
summary of level of silks achieved
in the following domain:
 Technology
 Emerging Development
Paradigms
 Pertaining to Industry
 Modeling and Design
Students
Evaluation of
Course and
Instructor
Class
Record of how students have been
evaluating both course and
instructors in particularly all courses
taught by the permanent faculty
Complete Academic Year
13
Schedule
Lab
Schedule
Senior
Design/
Graduating
Project
Alumni Data
Collection
Faculty
Contracts
Admission
and
Eligibility
Annual
Budget
Labs
Rules &
Complete Academic Year
Summary of all senior
design/graduating projects
comprising of the following:
 Scientific areas/applications
covered
 Emerging Technologies
used
 Correlation with the
industrial practices and
trends
 Project Reports
 Project Demos
 Statistics on entry and
graduation of all students in
the respective program
 Record regarding placement
in industry of graduates from
the respective program
 Record of placement of
graduates in international
and national universities for
higher education
A record of offer/contract letters
issued to all permanent faculty
members
 Admission procedure/policy
and eligibility
 Previous data on admission
 Student strength and
dropout
A copy of current annual budget
Complete inventory, schedule and
relevant manual of all labs relevant to
the respective computing program
All approved rules & regulation
14
Regulations,
Statutes
and
Procedures
Financial
Profile
including the following:






Admissions
Registrations
Examinations
Academic probations
Discipline
Faculty hiring, evaluation
and promotion
 Revision of curriculum
A survey of total investments made
on the program under evaluation
since its inception involving:
 Human Resource including
Faculty Staff, Administrative
and Supporting Staff
 Office Equipment
 Labs/Technology
 Infrastructure
 Library/Books
 Allied facilities
X.
Field Audit Guidelines - Audit Schedule
Time
09:00 –
09:15
Activity
Meet Dean of the Program
 Explain aim of the visit
 Describe the audit process
09:15 –
09:30
09:30 –
10:15
Meet HOD of the program
Presentation
 Program Goals
 Curricula Summary
 Faculty Summary
 Student Summary
 Infrastructure Summary
 Alumni Summary
 Q/A
Members
 HOD
 All Faculty
15
10:15 –
11:30
Faculty Meeting
 Around 10 min per faculty
 Graduation
 Personal Background
 Area of Interest
 Perception about the program, Students and peers
 Opportunities for professional growth
 Research opportunities
 Salary perception
 Teaching Load
11:30 –
12:30
Infrastructure Visit
 Lab Audit
 Library
 Classrooms
 Faculty Offices
12:30- 1:30
Course Audit
 Course file
 Attendance
 Teaching Log
 Examination Record
 Sessional Record
 Evaluation Instruments
 Projects
1:30-2:00
Zuhar Prayer+Lunch
2:00 – 3:00
Classroom Visit
 Two classrooms 30 min each
 Student Interview
 Student Assessment
 Student Perception
 Student Feedback
3:00 – 4:00
Forms Filling
4:00 – 4:30
Meeting with Dean / Exit Meeting
 Findings
 Recommendations
4:30
Compilation of Final Reports by AIC
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