Enclosure II (Revised 2014)
[SAMPLE]
Service Agreement
District Support Scheme for Children and Youth Development –
Developmental Project
【Name of Successful Applicant】【Name of Project】
I.
Introduction
Warm, supportive and stable families are what count most in nurturing
the healthy development of individuals of a caring and just society. In the
Policy Address 2005, funding had been secured to develop the potential of
children and youth in disadvantaged circumstances at district level.
II.
Objectives
The aim of this project is to provide assistance to meet the developmental
needs of deprived children and youth at district level which cannot be satisfied
by their families and / or the mainstream education system. One or more of the
following objectives are proposed to be met –

The learning and education needs of needy children and youth to
enhance their vision and cultivate their multi-talents which cannot be
catered for in the mainstream education and by the efforts of their own
families;

The job skills training and employment needs of those young people
who are early school leavers and unemployed for a long time;

The social needs of needy children and youth to enhance their social
exposure and instill better social inclusion / integration.
III. Target Beneficiaries

Children and youth aged 24 or below, Hong Kong residents, coming
from deprived circumstances
IV. Performance Standards
The operating unit should meet the following standards #:
Output Indicator(s)
Output Standard
1
Output Indicator
Total number of beneficiaries
(aged 24 or below) served in the
project during the period*
Agreed Level
(to be proposed
by the
applicant)
2
3
* denotes as the duration of each individual project.
Outcome Indicator(s)
Outcome Standard
Outcome Indicator
1
Percentage of beneficiaries (aged
24 or below) served
with
objective of project achieved
2
3
Agreed Level
80%
# Output Standard 1 and Outcome Standard 1 are essential requirements for the
project. Additional output / outcome standard(s) as stipulated in the project
proposal should be indicated in this section.
V.
Performance Monitoring

The district staff of Social Welfare Department (SWD) will monitor the
implementation and conduct random checking on the developmental
projects through visits to projects, collecting feedback from project
participants, checking financial reports, etc. as appropriate.

Operating unit has to provide statistics to District Social Welfare Office
(DSWO) within one month after completion of the developmental project
according to the output and outcome standard(s) as stipulated in the
project proposal, but not later than February of each year.

Operating unit has to provide an evaluation report to DSWO within two
months after the completion of each developmental project. The
performance level of output / outcome standard(s), if any, should be
provided in the evaluation report.

Operating unit should seek prior approval from respective district staff of
SWD concerned in writing on any major change of project particulars
(e.g. project objective, major programme plan) or use of fund after
approval of proposed project and provide the details and reasons of
change.
VI. Financial Arrangement
For details of financial arrangement and financial reporting requirements,
the operating unit has to comply with the rules set out in the Application Guide
and the attached Annex respectively.
VII. Insurance
Operating unit should maintain proper insurance policy regarding
Employees’ Compensation Insurance and Public Liability Insurance for the
proposed project.
Social Welfare Department
(Revised in April 2014)
Annex (Revised 2014)
Financial Reporting
Organisations (NGOs)
Requirements
for
the
Non-governmental
1 The NGO operating unit should maintain proper records and accounts and
all supporting documents including income and expenditure relating to the
approved project. Government representatives shall have the right of
access to the records and accounts of the project expenditure and any other
information considered relevant to the project expenditure. These records
and accounts should be kept for seven years for audit purpose.
2 The NGO operating unit is required to submit a financial report as per
Enclosure IV (Revised 2008) in Application Guide which is certified by
the Chief Executive Officer/ Chairperson/ authorised person concerned to
DSWO within one month after completion of project. Any unspent
allocation should be returned to SWD together with the submission of
Enclosure IV (Revised 2008). The refund cheque should be made
payable to “The Government of the Hong Kong Special Administrative
Region”.
3 Upon receipt of the refund cheque, DSWO should check that the amount of
the allocated sum of the project tally with the approved allocation of the
project and that the amount of refund corresponds with the unspent
allocation shown in Enclosure IV (Revised 2008) and arrange to deliver
the refund cheque together with Enclosure IV (Revised 2008) to
Departmental Finance Section for issuing a receipted Demand Note to the
NGO operating unit concerned. The amount of refund is subject to
adjustment by making reference to the audited financial statement
submitted by the NGO operating unit.
4 Within four months upon completion of the project, the NGO operating unit
is required to submit to DSWO a copy of the audited financial statement
with breakdown by columns for each approved project. If the NGO
operating unit chooses to integrate the financial statement of the approved
project into the NGO’s audited financial statement, the NGO has to submit
a copy of the NGO’s audited financial statement which includes a separate
income and expenditure accounts of the project with breakdown by columns
for each approved project within four months after the end of the NGO’s
financial year. The audited financial statement must be audited by a
Certified Public Accountant / Public Accountant whose name appears on the
gazetted list of Certified Public Accountants / Public Accountants.
5 The Chief Executive Officer/Chairperson/authorised person concerned of
the NGO operating unit should submit, together with the audited financial
statement, the confirmation on the audited financial statement as per
Enclosure VII to confirm either the income and expenditure of the
approved project in the audited financial statement tally with the record in
Enclosure IV (Revised 2008) or the amount of further unspent allocation
after final adjustment on the income and expenditure of the approved
project as shown in the audited financial statement or the amount of
overpayment of refund after final adjustment on the income and expenditure
of the approved project as shown in the audited financial statement.
6. Upon receipt of the audited financial statement, DSWO should ensure that
the confirmation on the audited financial statement duly signed by the Chief
Executive Officer/Chairperson/authorised person concerned of the NGO
operating unit (Enclosure VII) has been attached. If there is any unspent
allocation after final adjustment on the income and expenditure of the
approved project, DSWO should submit the audited financial statement
together with the refund cheque made payable to “The Government of the
Hong Kong Special Administrative Region” to Departmental Finance
Section for follow-up. If there is any overpayment of refund after the final
adjustment on the income and expenditure of the approved project, DSWO
should submit the audited financial statement together with request for the
return of the overpaid refund, subject to the maximum amount of refund
paid as per Enclosure IV (Revised 2008) to Departmental Finance Section
for follow-up.
7. The Government may carry out surprise inspection on the records including
the audited financial statements and all other supporting documents of the
Scheme.