Motor Coach Roadside
Inspection
Preparedness Workshop
April 15, 2014
York Springs, PA
Agenda
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What Is CSA?
CSA and Your Company
CSA Data Preview
Common Violations
Future Changes
Who Is FMCSA?
• Over 1,000 Federal
employees and 12,000 State
Partners across the Nation
committed to our safety
mission‒preventing crashes,
injuries, and fatalities related
to large trucks and buses on
our highways
Pennsylvania - State Data Summary
Pennsylvania
Number
Percent
Interstate and
Intrastate HazMat
Carriers
National
Number
Percent
34,475
N/A
798,728
N/A
Passenger Carriers
776
2.25%
15,822
1.98%
HazMat Carriers
512
1.48%
10,458
1.30%
General Carriers
33,187
96.26%
772,448
96.70%
Pennsylvania - State Data Summary
Exceeds Intervention
Threshold
Carriers with a BASIC(s)
Exceeds Intervention
Threshold
Pennsylvania
Number
National
Percent
Number
Percent
1,559
4.52%
53,388
6.68%
71
4.55%
1,047
1.96%
HazMat Carriers
72
4.61%
2,210
4.13%
General Carriers
1,416
90.82%
50,131
93.89%
Passenger
Carriers
CSA and Your Company
What Is Compliance, Safety, Accountability (CSA)?
• The Federal Motor Carrier Safety
Administration’s (FMCSA) data-driven
safety compliance and enforcement
program
• Designed to improve safety and
prevent commercial motor vehicle
(CMV) crashes, fatalities, and injuries
• Helps carriers and drivers improve
safety compliance, so everyone gets
home safely
Raising Your Company’s Safety Standard
CSA’s Three Elements
•
The Safety Measurement System (SMS)
– Improves how FMCSA prioritizes carriers for intervention
– Includes more safety data; all safety-based violations found during roadside
inspections
– Organizes safety behaviors into seven categories: Behavior Analysis and Safety
Improvement Categories (BASICs)
•
Interventions Process
– Creates new, more efficient ways for FMCSA to interact with carriers and help
bring them into compliance, e.g., warning letters and Focused Investigations
•
Safety Fitness Determination (SFD)
– Current safety rating is coupled with an investigation
– New SFD (via rulemaking) would incorporate roadside inspection data
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The Safety Measurement System (SMS)
• Helps FMCSA prioritize carriers for interventions
• SMS results are updated once per month based on the prior 24 months
– Violation and crash information are weighted based on their severity and
when these events occurred
•
Motor carriers DO NOT inherit past violations of newly hired drivers
•
You can view carrier SMS results on FMCSA’s public website
http://ai.fmcsa.dot.gov/sms
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The SMS (cont.)
Learn the BASICs
•
The SMS organizes carrier roadside inspection, crash, and investigation information into
seven BASICs
•
Your safety performance affects your company’s SMS results‒and your PSP record
•
The BASICs are a good way to remember many of the safety rules you must follow
Not Public
Not Public
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Intervention Thresholds
BASIC
Passenger
HM
General
Unsafe Driving,
HOS Compliance,
Crash Indicator
50%
60%
65%
Driver Fitness,
Controlled
Substances/Alcohol,
Vehicle Maintenance
65%
75%
80%
HM Compliance
80%
80%
80%
Federal Motor Carrier Safety
Administration
Federal Motor Carrier Safety
Administration
BASICs located on the left have the strongest
association to high crash rates.
My Safety Group
U.S. DOT#
Legal Name
State
Number of
Relevant
Inspections
1700
COTTER XPRESS
PA
101
24
1.66
1.5%
1700
VA
108
30
1.67
79.5%
NC
102
27
1.68
99.5%
1700
ABC LLC
ONTIME TRANS
INC
TIM
TRANSPORTATION
TX
102
25
1.7
88.5%
1700
FUN TRAVEL
CA
101
26
1.72
81.5%
1700
Number of
Inspections with
Violations
Measure
Percentile
CSA Operational Model
CSA Operational Model
•Model based on SFD rulemaking
CSA and Your Safety
Record
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CY2013 Top 10
Motorcoach Compliance Review Violations Pennsylvania
Violation Code
Description
Rank
395.8(e)
False Report Of Drivers Record Of Duty Status
1
395.8(f)
Failing To Prepare Rods In Form And Manner Prescribed
2
391.51(b)(2)
Inquiries Into Employment Record Not Kept In DQ File
3
395.5(a)(1)
10- Hour Rule Violation (Passenger)
3
382.301(a)
Using A Driver Before Receiving A Pre-Employment Result
3
391.51(b)(6)
Failing To Maintain List Or Certificate Of Violations
3
391.21(a)
Incomplete Or No Employment Application
4
382.105
Failing To Ensure Alcohol/Drug Testing Complies With Part 40
4
391.51(b)(5)
Failing To Maintain Notation Of Annual Review
5
396.11(b)
Failing To Ensure Inspection Report Is Complete And Accurate
5
CY2014 Top 10
Motorcoach Roadside Inspection Violations (Pennsylvania Inspections)
Violation
Code
Description
Rank
396.5(b)
Oil and/or Grease Leak
1
393.9
Operating Vehicle Not HavingThe Required Operable Lamps
2
395.8
Log Violation (General/Form And Manner)
3
393.47(e)
Clamp/Roto-Chamber Type Brake(S) Out Of Adjustment
4
396.3(a)(1)
Inspection/Repair And Maintenance Parts And Accessories
5
390.21(b)
Failing To Mark CMV W/ Name And/Or USDOT #
6
393.95(a)
No/Discharged/Unsecured Fire Extinguisher
6
393.83(d)
Improper Exhaust—Bus (Diesel)
6
392.2
Operating Vehicle In Violation Of Local/State Laws
7
393.62(e)
No Or Inadequate Bus Emergency Exit Marking
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Why Your Safety Record Matters
•
Your safety performance keeps
everyone safe on the road–including
you
•
Your performance is part of your
company’s record, so your safety
record means a lot
•
It’s up to you to ensure your safety
record is accurate
•
You have two different records:
1. State Motor Vehicle Record (MVR)
2. Federal Pre-Employment Screening
Program (PSP) record
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Pre-Employment Screening Program (PSP) Record
– Screening tool that allows carriers and drivers to purchase a Federal
inspection and crash history record, which includes:
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•
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–
–
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Five years of reportable crashes
Three years of inspections – violations recorded on inspections and clean
inspections
No Federal or State “score,” rating, or assessment associated with PSP
PSP does not directly impact your CDL
Carrier access to your record requires your consent
Obtain your record for a $10 fee at www.psp.fmcsa.dot.gov or for free via a
Freedom of Information Act (FOIA) request
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Ensure the Accuracy of Your Safety Information
1. State Information (citation/tickets) State Court
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If you are aware of an error, contest citation information in State court; otherwise information goes on your
MVR, possibly impacting your CDL
2. Federal Information (recorded violations) DataQs
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Request a review of Federal information on your PSP via DataQs
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Visit FMCSA’s DataQs Website: https://dataqs.fmcsa.dot.gov/ (register for free)
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File a Request for Data Review (RDR) on an inspection and/or reportable crash
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Provide supporting documentation when filing an RDR
–
RDRs are reviewed by the State where the inspection/crash occurred
If you receive a Federal violation and a State citation/ticket for the same infraction:
–
Handle them separately using the methods listed above
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Proposed Adjudicated Citations Policy
• Improves the quality and uniformity of violation information in
FMCSA systems (e.g., MCMIS)
• Allows FMCSA to upload the results of State citations
associated with violations that the court has adjudicated
• Establishes specific procedures for processing RDRs for
adjudicated citations
• FMCSA invited industry and the public to provide feedback on
proposed policy (Federal Register Notice, December 2, 2013)
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Non-Government − Driver Safety Information
• Third Parties and Carriers Evaluating Drivers
– Carriers and independent third parties combine PSP and other driver
information, and call it “CSA score” or “CSA driver scorecard”
– This “score” or evaluation is NOT issued by the Federal or State
government
– There is no universal evaluation method
•
Ask your carrier how you are being evaluated
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Take Away Points
The SMS organizes carrier roadside inspection, crash, and investigation information into seven
BASICs
Your safety performance affects your company’s SMS results‒and your PSP record
The BASICs are a good way to remember many of the safety rules you must follow
Share Your Data with Drivers, Mechanics, President/Owner, all Employees…………….
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Contact Information
Timothy Cotter
Division Administrator
Federal Motor Carrier Safety
Administration
Pennsylvania Division
U.S. Department of Transportation
E-mail: tim.cotter@dot.gov
Phone: (717) 614-4067
FMCSA Website
www.fmcsa.dot.gov/
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National Registry of Cert. Medical
Examiners
What is the National Registry?
• Requires all medical examiners be
– Trained, tested and certified
• Ensures
– Medical examiners know qualification requirements
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Medical standards, expiration dates, waivers, etc.
– Drivers are properly examined
Why do we need a National Registry?
• Make highways safer – reduce crashes
• Ensure drivers are qualified - Investigations have
shown that some drivers involved in crashes had
disqualifying medical conditions
• Ensure examiners are trained and certified to
determine whether a CMV’s drivers health meets
established standards.
National Registry of Cert. Medical
Examiners
• Rule applies to all drivers required to be examined
– Not only CDL drivers
• PA adopts most FMCSA regulations for intrastate
activity
• Rule doesn’t change physical qualification standards
National Registry of Cert. Medical
Examiners
Important Dates
• National registry effective May 21, 2012
• Registration of medical examiners
• Began August 20, 2012
• Compliance/Enforcement
– Effective May 21, 2014
National Registry of Cert. Medical
Examiners
What this means to drivers/carriers
• After May 21, 2014
• Interstate CMV drivers must obtain medical
certification from a certified medical examiner
• Medical cards obtained before May 21, 2014 remain
valid
• Same medical examination
Who are the Medical Examiners
(MEs)?
• Medical examiners are:
 Medical professionals who make medical determinations based
on FMCSA regulations and guidance
Licensed, certified, and/or registered in their State
• Includes, but not limited to:
 Doctors of Medicine and Osteopathy
 Physician Assistants
 Advanced Practice Nurses
 Chiropractors
Certified Medical Examiners
• Other Requirements:
• Register on the National Registry System and receive
a unique identifier
• Complete required training
• Pass the Medical Examiner certification test
• Report results of driver exams every month via the
national registry system
• Maintain certification - training every five years and
recertify exam every 10 years
How to Find a Certified Medical
Examiner
• Go to National Registry website:
https://nationalregistry.fmcsa.dot.gov
• Search by City and State or ZIP Code
• Advanced Search
• Name of ME
• Business Name
• Employer Name
• Medical Profession
National Registry of Cert. Medical
Examiners
National Registry of Cert. Medical
Examiners
National Registry of Cert. Medical
Examiners
As of February 2014
• 29,384 candidates enrolled – nationwide
• 7,601 medical examiners certified - nationwide
• In PA – 1,519 enrolled so far (not yet
tested/registered)
• In PA – 420 are certified
Important Statistics
• Over 4 million interstate CMV drivers
• About 3 million physical exams conducted each year
• Estimate we need to certify 40,000 MEs to meet the
need
• Rule applies to all drivers required to be examined, not
only CDL drivers (10,001 lbs vs 26,001 lbs).
• PA adopts FMCSA most regulations for intrastate
National Registry of Cert. Medical
Examiners
Summary
• Required for all interstate CMV drivers
• Effective May 21, 2014
• New medicals must be obtained from a medical
examiner listed on the National Registry
• www.nrcme.fmcsa.dot.gov
• FMCSA Medical Division 202-366-4001
Contact Information
Timothy Cotter
Division Administrator
Federal Motor Carrier Safety
Administration
Pennsylvania Division
U.S. Department of Transportation
E-mail: tim.cotter@dot.gov
Phone: (717) 614-4067
FMCSA Website
www.fmcsa.dot.gov/
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