Sampling Agreements & Surveillance
Matt Colson
Richard Stephens
Maria Ishida, PhD
Environmental Administrator
Environmental Scientist III
Bureau Chief
Florida Department of
Agriculture and Consumer
Services
March 10, 2014
1:45 pm
Department Overview and
Jurisdiction
• The Florida Department of Agriculture and
Consumer Services (FDACS) is one of several
food regulatory authorities in the state
• Over 46,000 permitted food establishments
ranging from mobile vendors to major food
processors and distribution centers
Department Overview and
Jurisdiction
• Bureau of Food and Meat Inspection
Responsible for inspecting retail and
manufactured food establishments
• ~ 5,000 manufactured food establishments
• Majority are storage and distribution, but
also a large variety of processors
Map of Districts
Map of Manufactured Food Firms
Department Overview and
Jurisdiction
• 110 field inspectors
• All inspectors conduct retail and
manufactured food inspections
– Only inspectors with appropriate training
conduct processing and specialized inspections
• All inspectors collect samples
State Food Contract
Overview
• Conduct contract inspections under State
authority
• FDA food contract breakdown
– 360 Food Safety/ GMP inspections
– 130 seafood HACCP inspections
– 200 environmental samples
– 34 state contract audits per year
Department MFRPS
Background
• One of original 9 RRT states, enrolled in the
MFRPS in 2008
• First PAVA conducted in May 2010
• FDA contract MFRPS option 2011
• MFRPS cooperative agreement 2013
• Most recent audit in January 2014
Food Laboratories
Overview
• Bureau of Food Laboratories is part of
Division of Food Safety
– Laboratories are onsite
• ISO/IEC 17025:2005*
• Receive ~ 10,000 samples per year
*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the
specific tests listed in A2LA certificates 2534.01 and 2534.02
Sampling Program - Overview
• Regular meetings between lab and inspection
staff to develop surveillance sampling plan
• Samples are collected for many reasons:
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Surveillance
Follow-up due to prior adulterated/ misbranded
Inspection indicate need for collection
Consumer complaints
FBI investigation
Environmental samples for food contract
Other
Sampling Program - Overview
• All samples input into our food inspection
database (FIMS)
• FIMS communicates with laboratory
management system (FSLIMS)
• Laboratory receives sample and pulls sample
information from FIMS to FSLIMS
• Laboratory runs analyses
• Results input into FIMS/ FSLIMS
FIMS Sample Collection Screen
FIMS Sample Collection
• Laboratories notifies inspections staff of
priority sample results
• Violative sample results appear as alert on
FIMS dashboard
• Laboratory liaison coordinates compliance
actions
FIMS Sample Collection
Sample Collection Report
Sample Statistics
(FY 2011 - 2012)
• Total number of samples collected: 10,270
– 6,512 regulatory samples
– 2,470 USDA MDP
– 1,288 Others
• Number of analysis performed: 41,370
• Adulterated/Misbranded: 496
– Compliance Rate: 92.38%
Types of Samples
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Routine/Survey Finished Product
Environmental Swabs
Electronic (pictures)
Foodborne Illness
Survey Samples
• Plan developed in conjunction with
laboratory and inspections
– Quarterly meeting to discuss needs, capabilities,
projects, etc
– Agree on samples types, and amounts, and
create draft plan
– Final review and dissemination to district
supervisors
Quarterly Sampling Plan
2013 SURVEY SAMPLES
Microbiology Samples
Quarter 2
DATES
DISTRICT
All samples collected for microbiological analysis must be shipped
CHILLED.
April 01 - 05
01
April 08 - 12
06
April 15 - 19
07
April 22 - 26
08
Product: Smoked Fish
Analysis: Listeria monocytogenes
Amount Needed per Sample: 4 oz.
Schedule: 3/week (3 subs each)
April 29 - May 03
09
Special Instructions: When possible, collect from a Florida Processor.
May 06 - 10
02
May 13 - 17
03
May 20 - 24
04
May 27 - 31
05
June 03 - 07
10
June 10 - 14
11
June 17 - 21
12
June 24 - 28
TBD
If you are ever unable to synch after sample collection please immediately notify
Rich Stephens richard.stephens@freshfromflorida.com and cc. Robert Docket
robert.docket@freshfromflorida.com and Sun Kim sun.kim@freshfromflorida.com
If the lab knows that the sample information has not been uploaded they can
adjust accordingly.
Send an e-mail stating the type and amount of samples collected to the sample
ship distribution list: _TLFS_SampleShip.
Individual members of the distribution list are as follows
Richard Stephens: richard.stephens@freshfromflorida.com (850)245-5541
Robert Dockett: robert.dockett@freshfromflorida.com (850)617-7575
Sun Kim: sun.kim@freshfromflorida.com (850)617-7562
Patricia Hanson: patricia.hanson@freshfromflorida.com (850)617-7563
Mark French: mark.french@freshfromflorida.com (850)617-7556
Maria Ishida: maria.ishida@freshfromflorida.com (850)617-7559
Amy Bryant: amy.bryant2@freshfromflorida.com (850)617-7558
Jason Crowe: jason.crowe@freshfromflorida.com (850)617-7577
Product: Cheese
Analysis: L. mono., Staph. aureus, Salmonella, E. coli.
Amount Needed per Sample: 8 oz
Schedule: 5/week
Special Instructions: Imported and domestic soft, white cheeses. We are especially
interested in unripened, unpasteurized, soft cheese from Mexico, Nicaragua and
Honduras. Include Feta, Brie, Camembert, blue-veined cheeses, queso blanco, queso
fresco, Queso Panela, Asadero and Mexican-style soft cheese.
Product: Store or Factory-made Sandwiches
Analysis: L. mono., Staph aureus, E. coli.
Amount Needed per Sample: Whole Sandwich
Schedule: 3/week (3 subs each)
Special Instructions: Each sample should consist of 3 identical sandwiches, with
identical code (sell by date). Collect : (1) sandwiches manufactured by Type 341
(sandwich processing) firms in your district or (2) sandwiches produced by out-of-state
sources or (3) if none of the former are available, collect more store made sandwiches
Product: Lunch/Deli Meat (sliced in store)
Analysis: L. mono., Staph. aureus, Salmonella, E. coli.
Amount Needed per Sample: 8 oz
Schedule: 5/week
Special Instructions: Meats sliced in the deli area of the food entity. Include in your
sample collection report, the manufacturer’s establishment number, usually found in the
USDA shield of the bulk meat being cut, and lot code numbers. Consider collecting,
turkey, ham, roast beef, & unusual deli sliced products. Avoid dried, salted meats
(salami, pepperoni.)
Environmental Samples
• FDA Contract
– 200 samples total per year
• Split as 100 samples X 2 events
• Generally conduct at a firm tied to an
adulterated product
• Requires prior coordination with laboratory
• Performed by RRT members under ICS
Environmental Sampling
• Sampling Team
– 6 members, each with a unique roll
• lead swabber, assistant swabber, scribe,
photographer, data entry, runner
• ICS Structure
– Each team member is assigned an ICS position
• Primary Positions: Incident Commander, Logistics
Chief, Planning Chief
• Pre-event meeting and AAR
Food Borne Illness Investigations
• Multiple agencies involved
• Coordination with state Department of
Health for epidemiological services
– Statutory authority
– MOU to meet requirements of Standard 5
• Sample collection is coordinated between
other agencies, laboratory, and inspections
Example – L. mono in Sandwiches
Product
Samples
Routine sample
collection
Analysis
Adulterated with
L. mono
Environmental
Samples
Surface swabs per
FDA contract
Regulatory
Action
STOP SALE and
recall
Analysis
PFGE match with
product isolate
Regulatory
Action
Stop Use, Stop
Sale, Test & Hold
Outlines
Bureau of Food Laboratories
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Location
Organization
Collaboration & Cooperative Agreements
Laboratory Capacity
Analytical Methods
Reporting
How ISO CAP Sampling Agreement will Affect Us
Location – Conner Complex
Tallahassee
www.city-data.com
Bureau of Food and
Meat Inspections
Bureau of Food
Laboratories
https://maps.google.com
Organization
Food Safety Testing
Preparedness/Molecular Testing
Food Safety Testing
Consumer Protection Testing
Collaboration &
Cooperative Agreements
• FDA Contract
• FDA MFRPS CAP (Standard #10)
• FDA RRT CAP
Cooperative Agreements
• FSIS FERN CAP (Microbiology)
• FDA FERN CAP (Microbiology)
• FDA ISO Accreditation*
Laboratory Capacity
44,000 analyses/year
Analytical Methods
61 analytical methods
(chemistry, microbiology, and molecular testing)
Biological Testing (16)
*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA
certificates 2534.01 and 2534.02
Analytical Methods
Chemistry Testing (15)
*The Bureau of Food Laboratories maintains A2LA accreditation to ISO/IEC 17025 for the specific tests listed in A2LA
certificates 2534.01 and 2534.02
Reporting
Reporting
How FDA ISO CAP Sampling
Agreement Will Affect Us?
Sample Type
(ISO CAP Sampling Agreement )
Manufactured Foods Under the Purview of FDA
Environmental Samples of Manufactured Food (MF)
production/storage and transport facilities.
Routine Manufactured Food Samples
Seafood samples
Processed Shellfish
Bottled Water only (not municipal water)
Non-routine Manufactured Food Samples Planned
for and Collected During Alleged Illness
Investigations and Complaints.
Produce
Sample Type
(Bureau of Food Laboratories)
Sandwich
Environmental Swaps (RRT and MFRPS CAP)
Prepared Salad, Sandwich, Canned Food, Dried
Fruit or Vegetables, Candies
Smoked fish, Fish
XXX
Vended Water and Ice
YES
???
Fresh Produce, Sprouts and Vegetables
How FDA ISO CAP Sampling Agreement Will Affect Us?
Analytes
(ISO CAP Sampling Agreement )
Analytes
(Bureau of Food Laboratories )
Chemical
Artificial Colors*, Fat Analysis*, Total Arsenic, Organic Acid,
Coumarin, Ethyl Vanillin, Vanillin, Sugars*, Total Protein*, Sulfite*,
Total Moisture*
Pesticides
XXX
Biological
Bacillus cereus, Escherichia coli (generic*, STEC, EHEC*), Listeria
monocytogenes*, Salmonella*, and Staphylococcus aureus*,
Vibrio
Physical
Foreign Material (Filth)
Allergens
Allergens/ Label review
Metals
Heavy Metals
Toxins
Aflatoxin*, Staphylococcal Enterotoxin B
Contaminants
Species Substitution/Confirmation
Confirmation of Product Identity
* Method on ISO 17025 scope
???
Fish Speciation*
Label review, Standard of Identity
Some Questions…
• What is the minimum of acceptable sample type
to be include into the FDA ISO sampling
agreement?
• What is the minimum of acceptable analytes to
be include into the FDA ISO sampling agreement?
• Does the testing need to be under ISO 17025?
• How report samples from this agreement?
• What paperwork do we need to capture/retain
for this sampling agreement under “Sampling
Agreement Addendum”?
Acknowledgements
Contact Information
Matt Colson
Environmental Administrator of Bureau of Food and Meat Inspections
Florida Department of Agriculture and Consumer Services
Matthew.Colson@freshfromflorida.com
Richard Stephens
Environmental Specialist III of Bureau of Food and Meat Inspections
Florida Department of Agriculture and Consumer Services
Richard. Stephens@freshfromflorida.com
Maria L. Ishida
Bureau Chief of Food Laboratories
Florida Department of Agriculture and Consumer Services
Maria.Ishida@freshfromflorida.com