TEDx task tree
20may12
How it works
• Tree with major roles as branches, branching into
sub teams (twigs), branching off into bite size
tasks (apples) that volunteers can pick up on.
• Red apples are available for volunteers to pick
• Grey apples are committed to, and inactivated
once a name and contact details are included.
• In it’s basic form, it gives a good overview of all
the tasks required for a TEDx event
• We assume this is for the bigger events, smaller
events can inactivate apples they won’t be using.
potential trees for inspiration 
‘apples’ a cross between and
‘x’ and a splat? Need enough
space to write text title and
person’s name and email
colour scheme, black, greys,
red, or colourful?
Will be made available to all
TEDx organizers, so keep
generic. would be nice to be
more interactive, but not sure
how much effort this is. A
webpage source code would
be best.
Stylised Oak – round tree,
equal length and spacing of
branches?
Prezi?
Main branches
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Marketing
Website
Budget
Design
Sponsorship
Venue
On the Day
Entertainment
Speakers
Eco-Friendly
Food
Tech
Post-event
Strategy / General
sub branches: Marketing
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Social Media
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Press release
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MotherFM – TEDx special
Soli Philander
2OV
Press
Design Application Questionnaire
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Daily Maverick, Mahala (Andy Davis)
Radio
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General – What is TED, TEDx, TEDxCapeTown 2012
Specific press release for speakers.
Newspaper (print media) – make it interesting, ask for invite to lunch, get them excited.
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facebook -1 post a day
twitter – occasional tweets a day, #tedxct - Kirsten
Strategy (incl featuring TEDTalks)
clean up twitter followers - Kirsten
follow strategic media handles
update revamp profile
Twiping
communicate with website director
Speaker release & Public management
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communicate with Speaker liaison about speakers interaction with public.
sub branches: Website
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TED guidelines
Speaker bios & pic upload
Sponsor blurb & pic upload
Application embedding
Interaction with Social Media
sub branches: Budget
• Compile Budget
• Manage ticket sales, applications, ticketing
interaction
• Manage Invoices
sub branches: Sponsorship
sub branches: Speakers
• Speaker selection Coordinator
• Speaker Liaison
– collate bio’s & pic for site
– collate bio for programme (talk specific)
• Speaker preparation
– Get talk outlines, drafts
– Get ppt’s
– Check ppt resolution lay-out, design
• Speaker coaching
– Dry runs, venue for dry runs
• Programme design
– TED talks
– Themes, sessions
– Production Plan
sub branches: Design
• Logo (the fun one, in addition to the official TEDx name
logo)
• Name tags
– name tag
– lanyard
– gift bag
• Programme
• Crew T-shirt
• Online design
– website
– flyers
– other
sub branches: Venue
• Venue Selection
– communicate with Tech Director about tech requirements
– communicate with Eco-Friendly Director about tech
requirements
– communicate with Entertainment Director about tech
requirements
• Branding
• Lounges
• X-labs positioning
– communicate with Tech Director about tech requirements
• Stage Design
– TEDx stage sign
– communicate with other TEDx organisers if necessary
sub branches: On the Day
• Troubleshooter
– Power failure: generators?
• Crew Director
– communicate with Strategic Director about crew
recruitment
• Registration
• Ticket sales on the day (not encouraged, but
need to catch it – coordinate with Budget
Director)
sub branches: Entertainment
• ambient music throughout day outside of
main venue
• Music slot on stage (at least one)
• Performances during breaks
– Tea 1
– Lunch
– Tea 2
• After party
• Lounges
sub branches: Eco-friendly
sub branches: Food
– communicate with Eco-friendly Director
sub branches: Tech
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Lighting
AV
Recording
Livestream
Simulcast
Stage – countdown timer, ppt screen etc
Speaker ppt
Photos
Apps
TEDxHackathons
sub branches: Post-Event?
• Feedback form
• Thank yous – sponsors, speakers, team
– Email
– Card (handwritten)
– Gift
• Editing,
sub branches: Strategy / General
• Emails
– toutapp
– manage etiquette – train other teammembers on effective and
appropriate email tech
• Content management
– PBWorks
– Google docs
– website back-end
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Project Management
Collaboration with other TEDx organisers
Core team coordinator
Communication with TED
Crew Recruitment
– CREW workshop