Creating a PowerPoint
With Sound
PowerPoint 2003 Version
Table of Contents
Creating a PowerPoint with sound
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Table of contents
Using Sound Recorder to add sound to a PowerPoint
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Using a Narration to Add Sound to a PowerPoint
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Opening Sound Recorder
Recording sound using Sound Recorder
Reviewing recorded sound using Sound Recorder
Deleting part of a recorded sound using Sound Recorder
Saving a recorded sound using Sound Recorder
Adding a sound file to a PowerPoint slide
Adding an automatic transition to a PowerPoint slide
Using Sound Recorder to add sound to a PowerPoint conclusion
Opening the Narration tool
Recording a Narration
Using a Narration to add sound to a PowerPoint conclusion
Sound Recorder VS. Narration pros and cons
Good luck!
Using Sound Recorder to Add
Sound to a PowerPoint
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Sound Recorder is a tool that allows you
to record, mix, play, and edit sounds.
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When saving recorded sounds Sound
Recorder uses waveform (.wav) files.
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To record sounds, all you will need is
a microphone and a sound to record.
Opening Sound Recorder
Open the START MENU
on your computer.
Open the PROGRAMS folder
Opening Sound Recorder
Open the ACCESSORIES folder.
Open the ENTERTAINMENT folder.
Opening Sound Recorder
Open the SOUND
RECORDER program.
SOUND RECORDER
is now open.
Recording Sound using
Sound Recorder
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First, make sure a microphone is attached to your
computer.
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Next, to begin recording, click RECORD .
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To stop recording, click STOP.
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To review the sound you just recorded, click PLAY.
Reviewing Recorded Sound
using Sound Recorder
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At any time you can rewind your recorded sound
back to the beginning by clicking SEEK TO START.
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You can also fast forward to the end of your
recorded sound by clicking SEEK TO END.
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To rewind or fast forward to a
specific point in the recorded
sound, click directly on the sound
timeline, or click and drag the
timeline slider.
Deleting Part of a Recorded
Sound using Sound Recorder
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To delete part of a recorded sound, move the timeline
slider to the place in the sound where you want to cut.
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On the EDIT menu, click DELETE BEFORE CURRENT
POSITION or DELETE AFTER CURRENT POSITION.
Saving a Recorded Sound
using Sound Recorder
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After you have finished recording and editing a sound,
you must now save your sound before you can close
Sound Recorder.
Click on the FILE menu.
And select SAVE AS.
Now save your sound to a location where
it will be easily accessible. Also save your
sound with a recognizable file name.
Adding a Sound File to a
PowerPoint Slide
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Before you add your sound file to your slide, you must
first set your slideshow so it will embed your file into the
PowerPoint, as opposed to linking to it externally.
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From your PowerPoint menu, select
TOOLS and then select OPTIONS.
And in the dialog box that opens,
go to the GENERAL tab.
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Change the max sound file size from
100kb to 50000kb to allow all sound
files to be embedded
Adding a Sound File to a
PowerPoint Slide
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Now that you have saved your recorded sound as a
sound file, you can insert it into a slide.
On the PowerPoint
menu click INSERT.
Open the MOVIES
AND SOUNDS menu.
Adding a Sound File to a
PowerPoint Slide
Click SOUND FROM FILE
to open your file.
From this screen, find and open
your sound file.
Adding a Sound File to a
PowerPoint Slide
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When you select your sound file, PowerPoint will ask you
how you want the file to begin playing when the PowerPoint
is being viewed; automatically or when the audio file is
clicked.
Adding a Sound File to a
PowerPoint Slide
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Choosing to have the sound file play automatically will
start the audio as soon as the corresponding slide is
opened.
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Choosing to have the audio play when clicked, will only
play the audio when the icon is clicked
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After choosing how you want the sound to play,
an audio icon will appear in your PowerPoint slide.
Adding an Automatic Transition
to a PowerPoint Slide
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After inserting your sound files into your slides, you will
need to set your slides to transition automatically.
Right click on your
first slide and select
SLIDE TRANSITION.
The SLIDE TRANSITION task
pane will now be open allowing
you to edit your slide transitions.
Adding an Automatic Transition
to a PowerPoint Slide
In the transition task pane, locate
the ADVANCE SLIDE tools.
Change the transition method from
ON MOUSE CLICK to
AUTOMATICALLY AFTER and
designate a time frame for your slide.
HINT: When selecting a time frame for your transition, make sure you
pick a time that allows for some transition time i.e. if your sound file is 30
seconds, make the slide advance around 35 seconds.
Using Sound Recorder to Add
Sound to a PowerPoint Conclusion
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After setting the transitions for all of your slides, your
PowerPoint presentation should be all but done.
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Remember, when recording your audio, be aware of the
timing of your speaking, you do not want to speak too
fast for your listeners to understand, but you also do not
want to speak so slow that your speech sounds
unnatural.
Using a Narration to Add
Sound to a PowerPoint
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By default, PowerPoint comes equipped with a narrator
feature which allows users to add their own personal
narrations to their slides.
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Using the narration features allows you to record sound
for your slides, while also controlling the pace at which
your slides scroll. You can also pause and resume
recording at any time.
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To record sounds, all you will need is a
microphone and a sound to record.
Using a Narration to Add
Sound to a PowerPoint
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Before recording a narration, you will need to have your
slideshow completed so that the narration will sync up
with the text of the slides.
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To begin recording, start by choosing which slide you
want the narration to begin on. You can start on the title
screen, or you can start anywhere in the slideshow.
Opening the Narration Tool
Choose the slide you want to start the
narration on, and click SLIDE SHOW
from the PowerPoint menu.
Click RECORD NARRATION.
Opening the Narration Tool
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Clicking RECORD NARRATION opens a dialog box which
allows you to edit the microphone level and sound quality
of the narration when it is recorded.
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It is not necessary to change these settings, and you can
begin recording by clicking OK.
Recording a Narration
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When recording the narration, be aware of the timing of
your speaking, you do not want to speak too fast for your
listeners to understand, but you also do not want to
speak so slow that your speech sounds unnatural.
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Timing is also important when deciding how much time
to leave between slides. After you are finished recording
on a slide, it is recommended that you wait a
few seconds before clicking to the next slide.
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Leaving time between slides will give you
a slideshow with better pacing.
Recording a Narration
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Clicking OK will open your slide in full screen preview
mode and you can begin recording your narration
immediately.
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When you are finished recording the narration for each
specific slide, simply click on the slide to begin recording
the narration for the next slide. To PAUSE/ RESUME a
slide, right click on the slide and select the appropriate
tool.
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After you are finished recording your narration you will be
asked if you wish to save the SLIDE TIMINGS (the time
left between slides). If you paced your narration
successfully you can save your SLIDE TIMINGS.
Recording a Narration
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If you choose to save your slide timings, a new screen will
open that shows the length of time allocated for each slide.
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If you preview your slideshow, you will see your slides now
progress without needing to be clicked.
HINT: To return to your
normal view,
click VIEW, NORMAL.
Recording a Narration
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HINT: In your presentation, only one sound
can play at a time. So if you have inserted a
sound that is to play automatically, it will get
overridden by voice narration.
Using a Narration to Add
Sound to a PowerPoint Conclusion
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After recording your narration and timings, as long as
your slides are complete, your slide show is essentially
finished!
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Simply by following the instructions from this portion of
the PowerPoint you will have a fully functioning, user
friendly PowerPoint with a narration.
Sound Recorder VS. Narration
Pros and Cons
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When creating a PowerPoint with sound, you may be
unsure of which method to use, Sound Recorder or the
Narration tool.
Sound Recorder
PROS
Record Audio before slide design.
Allows you to record at own pace.
Easy to use interface
Allows editing of audio for specific
slides, as opposed to having to edit
entire narration.
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CONS
Need to record separate files
for each slide.
More steps involved in process.
Need to create several audio files,
which may become confusing.
Sound Recorder VS. Narration
Pros and Cons
Narration
PROS
Fewer steps in recording process.
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Lets you space transitions while recording. |||
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Easier to pace speaking ||
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Facilitates using notes, by allowing you to ||
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read your slides as you are narrating. |||
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CONS
Must design slides before
narrating.
Pace of recording may be too
fast.
Interface could be more intuitive.
Essentially need to redo entire
narration if you make a mistake.
Good Luck!
Congratulations, you have completed the Creating a
PowerPoint with Sound tutorial!
You are now ready to create your own clever and insightful
PowerPoint presentations complete with your own
accompanying vocals.
If at any time you need a refresher course in PowerPoint,
feel free to review this tutorial again, or click in the
PowerPoint HELP menu for more assistance.
Good Luck!
This PowerPoint tutorial was created by the Penn State Berks Center for Learning Technologies.
Text, screenshots, and audio by Jess Krysiuk.
PowerPoint is a registered copyright of Microsoft Corporation.
Sound Recorder is a registered copyright of Microsoft Corporation.
Clip Art Courtesy Microsoft.