E-TENDER USER GUIDE FOR VENDORS EMPTORIS 7
URL : https://shell-sourcing.emptoris.com
Contact Person:
Tan Yong Kui, tel:673-3373865
Email address: yong-kui.tan@shell.com
Linda Yong, tel:673-3372593
Email address: chui-chu.yong@shell.com
1a. Log into the system 1/2 – Key in Name & Password
SCREEN SHOT
SCRIPT
 Type in the URL address
https://shellsourcing.emptoris.com
Type in Name, Password & Click Login
 Type in your User id
 Type in Password will
be Welcome1 for the
first log-in and you
change the password at
first log-in. The
password should have
at least one capital
letter and one number
------------------------------Test Users:
-demo1 = Demobsp1
-demo2 = Demobsp2
-demo3 = Demobsp3
-demo4 = Demobsp4
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1b.
•1. Log
Log into
in tothe
thesystem
system2/2 – Terms & Conditions
SCREEN SHOT
SCRIPT
•Click
•Or
Click
3
2a. View Tender Documents - 1 / 5 - Select Auction
SCREEN SHOT
SCRIPT
Default Status
Click RFx Name
To view Tender with other status
Click the drop down menu
•Default Status
= Open/Pending/
Paused
•To view Tender
with other Status
Click the Drop down
Menu
•Click RFx Name
4
2b. View Tender Documents – 2/5 – Open Attachments
SCRIPT
•IMPORTANT
• The Tenderer’s attention is drawn to the following prior to commencing the
download and opening of the attachments to this tender:
•The attachments to this tender are in various file formats.
• Tenderers are NOT PERMITTED to make any alterations, additions to or
deletions from the tender documents, whether in hardcopy or in electronic
file format ,unless expressly instructed to do so by the COMPANY.
•Separate provisions are made within the tender documents should the
tenderer wish to bring to the attention of the COMPANY any concerns with
the format, content or wording of the tender documents.
•Tenders submitted to the COMPANY that contain unauthorized alterations,
additions or deletions from the original that are not expressly instructed by
the COMPANY WILL BE disqualified from the tender process.
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2b. View Tender Documents – 3/5 – Open Attachments
SCREEN SHOT
SCRIPT
•Click
To view Tender document
Click RFx Attachments
6
2c. View Tender Documents - 4/5 - Open/Download Document
SCREEN SHOT
SCRIPT
•Click
Content of the file
To Open/Download Tender Document
Click Content of the file
7
2d. View Tender Documents – 5/5 - Open or Save Document
SCREEN SHOT
SCRIPT
•Click
•Or
Click Open or Save
8
3a. Request For Clarification/Submit Acknowledgement – 1/8
– Via Messages
SCREEN SHOT
SCRIPT
• Click
1.
2.
Send All Enquiries
Submit Tender Acknowledgement,
Business Principle & Secrecy Agreement
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3b. Request For Clarification/Submit Acknowledgement – 2/8
– Create Message
SCREEN SHOT
SCRIPT
Click
Click
Click Create
10
3c. Request For Clarification/ Submit Acknowledgement – 3/8
– Create Message Text
SCREEN SHOT
SCRIPT
 Select All Hosts
(Default)
 Key Subject &
Message Text
 Click attachment
(if any)
 Click
Click Attachments
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3d. Request For Clarification/Submit Acknowledgement – 4/8
– Create Message with Attachment
SCREEN SHOT
SCRIPT
•Click
Click Add Attachment
12
3e. Request For Clarification/Submit Acknowledgement – 5/8
– Upload Message Attachment
SCREEN SHOT
SCRIPT
•Type in Name
Type in Name
•Click
•Click
Click Browse
Click Save
Click Close
•Click
13
3f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete
SCREEN SHOT
SCRIPT
•Click Content
•Click Close
4. Click Close
1.
To view Uploaded document
Click Content
2.
3.
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
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3g. Request For Clarification/Submit Acknowledgement – 7/8
– Send Created Message to Auction Team Members
SCRIPT
SCRIPT
SCREEN SHOT
•Click All Hosts
•Click Send
1. Click All Hosts
2. Click Send
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3h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted
SCREEN SHOT
SCRIPT
•Click Close
Sent Message displayed
Click Close
16
4a. Accept or Decline E-Tender – 1 / 3
SCREEN SHOT
SCRIPT
•Click
•Or
Click Accept or Decline
17
4b. Accept or Decline E-Tender - 2/3 - Accept
SCREEN SHOT
SCRIPT
•Click OK
Click OK
18
4c. Accept or Decline E-Tender - 3/3 - Decline
SCREEN SHOT
SCRIPT
•Click OK
Click OK
Auction automatically removed
19
5a. Submit E-Tender – 1/9 – Place/Revise Response
SCREEN SHOT
SCRIPT
•Click
Click Place Response
20
5b. Submit E-Tender - 2/9 – Create/Edit Response
SCREEN SHOT
SCRIPT
•Type Yes
•Click
1. Type “yes’”
2. Click 2nd Paper Clip
21
5c. Submit E-Tender – 3/9 - Create Attachments
SCREEN SHOT
SCRIPT
•Click
Click Add Attachment
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5d. Submit E-Tender – 4/9 - Upload Attachments
SCREEN SHOT
1.
2.
3.
4.
SCRIPT

Type in Name
•
Click
•
Click
•
Click
Type in Name
Click Browse
Click Save
Click Close
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5e. Submit E-Tender – 5/9 - Attachment Accepted for Review/Delete
SCREEN SHOT
SCRIPT
•Click Content
•Click
1.
4. Click Close
2.
To view Uploaded document
Click Content
3.
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
24
5f. Submit E-Tender – 6/9 - Save Attachments
SCREEN SHOT
SCRIPT
•Click
•Click
1.
2.
Click Save
Click Close
25
5g. Submit E-Tender – 7/9 - Check Submission Responses
SCREEN SHOT
SCRIPT
•Check Status = R
(Responded)
•If Status=DB (Draft
Bid) means “Save”
button in page 25 not
clicked and also
means DECLINED
Bid Status
R = Responded
DB= Draft Bid (Decline)
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6. Log Out
SCREEN SHOT
SCRIPT
•Click
To Logout
Click
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7. Status of E-Tenders
SCREEN SHOT
SCRIPT
RFx Acceptance
•No acknowledgement
= Blank
•Acknowledge receipt
=
•Submitted tender
=
If the RFx Acceptance is blank – you have not accepted our tender
If the RFx Acceptance is tick – you have accepted our tender
If the RFx Acceptance is R
– we have received your tender
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